last modified 3/1/12LL->printed November 2012

last modified 3/1/12LL->printed 3/1/12DKD@11:30a November 2012
Texas Assessment Management System STAAR Alternate Manage Teacher Assignments November 2012

last modified 3/1/12LL->printed 3/1/12DKD@11:30a
Table of Contents User Role Set-up Alternate Assessment Teacher User Role Adding and Registering Students Using the New Student Wizard Using the student data file upload Linking Teachers to Students Manage Teacher Assignments Updating Student Registrations Updating enrollment campus Updating registration campus and grade Transferring a Student Registration Statewide Look-up The Move STAAR Alternate Tests button Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

User Role Set Up The Alternate Assessment Teacher role cannot be paired with: District Testing Coordinator District Testing Assistant Alternate Assessment Assistant Student Data Assistant Campus Testing Coordinator Online Session Administrator Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

User Role Set Up The Alternate Assessment Teacher role does not need to be associated with registration groups of students. Once the teacher has an account in the system, linking to a student is now completed in the Manage Teacher Assignments section in the STAAR Alternate tab. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Adding and Registering Students
last modified 3/1/12LL->printed Adding and Registering Students Adding new students and registering them for the 2013 STAAR Alternate administration can be accomplished using the new-student wizard or processing a student data file. With both of these methods, the student will be placed in a “Default” registration group automatically. This “Default” registration group does not need to be created by the district coordinator or linked to an Alternate Assessment Teacher. Additionally, students in grades 3-8 will have the subject assignments made automatically. The subjects will only have to be chosen for students in grades 9-12. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Adding and Registering Students New-student wizard: Please refer to the Texas Assessment Management System User’s Guide for more details on adding a student with the new-student wizard. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Adding and Registering Students There are 4 steps to adding a new student. Entering Student Details Entering Test Registration Details Assigning a Registration Group Assigning Tests For students in grades 3-8 you will need to complete only steps 1 and 2. - Steps 3 and 4 will be completed automatically. For students in grades 9-12 you will need to complete steps 1, 2 and 4. - Step 3 will be completed automatically. All Students in all grades Students in grades 9-12 Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Adding and Registering Students For students in grades 9-12, when you get to step 4 to assign tests, you will select the EOC test subjects the student is to be evaluated on. *Remember: students in grades 3-8 will have the test subjects assigned automatically. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Adding and Registering Students Student Data File – please refer to the Texas Assessment Management System User’s Guide for more details on sending a student data file. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Adding and Registering Students If you use the student data file for registering your STAAR Alternate students, do not enter data in the group field. This will be handled automatically by the system. There is no linking to the registration groups in STAAR Alternate so this is no longer needed. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Adding and Registering Students When using the student data file for registering students in grades 9-12, you can designate the test subjects using the End-Of-Course Code field. The subject codes in red are the only codes applicable to STAAR Alternate. The Student Data File Header is in the Texas Assessment Management System located at Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Linking Teachers and Students
last modified 3/1/12LL->printed Linking Teachers and Students Alternate Assessment Teachers are linked to the students and subjects using the Manage Teacher Assignments section of the STAAR Alternate tab. *The term “assigned” refers to students that have tests assigned to them and assigning a teacher to those tests. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Linking Teachers and Students You can view the students by using the Assigned Students and Unassigned Students radio buttons. *Remember: grades 3-8 subjects are automatically assigned to students at registration. Grades 9-12 subjects are manually selected and the student would be found as Unassigned if that step was not completed at registration. * Assigned students have test subjects assigned * Unassigned students do not have test subjects assigned Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Linking Teachers and Students Assigned Students When searching for Assigned students you will see each subject assigned to the student and a column for the teacher names. Select the student subject(s) you want to link to a teacher and select the Assign Teacher button. You can select all student subjects if there is one teacher to link to the student or select them individually to link different teachers to the student by subject. Note: Always choose the student by checking the box next to their name. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Linking Teachers and Students Assigned Students Select the teacher from the drop down list and click Save. Once you click save you will see the teacher name in the teacher column linked to the student’s subject. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Linking Teachers and Students Unassigned Students
last modified 3/1/12LL->printed Linking Teachers and Students Unassigned Students When searching for Unassigned students you will see a column for the subject and teacher, both will indicate Unassigned. Select the student and select the Assign Subject button. If the student is grade 3-8 the subjects will be automatically assigned and the step will be complete. If the student is grade 9-12 you will be given a list of subjects to select for the student. Once you click the Create Subjects button the step will be complete. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Linking Teachers and Students Assigned Students
last modified 3/1/12LL->printed Linking Teachers and Students Assigned Students The students are now Assigned and will appear in a search for Assigned Students. A teacher can now be linked to the student by subject using the Assign Teacher button. You can also remove a teacher link, assign an additional subject or remove a subject for any student in the Assigned Student list. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Linking Teachers and Students You can view the students linked to a teacher using the View By Teacher radio button. You can select the teacher and remove or change the teacher for the student subject(s). Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Linking Teachers and Students The District Assessment Dashboard Report located in the STAAR Alternate tab in View Status Reports can be used for managing the set-up and completion of your STAAR Alternate administration. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Linking Teachers and Students Numbers in red indicate a step in the process to assign tests or assign teachers that needs to be completed. You will also be able to monitor the progress on the uploading of assessment data for the students. Assessments not started will be indicated in red. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Linking Teachers and Students The District Assessment Status Roster Report is viewable on screen or available as a downloaded .csv file that can be opened in Microsoft Excel. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Updating Student Registrations
last modified 3/1/12LL->printed Updating Student Registrations If you elected to have Pearson roll over last year’s 2012 STAAR Alternate registrations for your 2013 STAAR Alternate administration, you will need to update the test registration grade and/or update the test registration campus for some of the students. All enrollment updates are managed in the Student Data tab. You must do this step first if you want to change the test registration campus. You do not need to do this step if you only need to change the registration grade. All registration updates are managed in the Test Management tab. Changing the registration grade and test registration campus. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Updating a Test Registration Campus
last modified 3/1/12LL->printed Updating a Test Registration Campus When changing the test registration campus, you must first enroll the student in the new campus using Manage Student Directory in the Student Data tab. Find the student you wish to update and select the checkbox next to the student name. Then select the Update Enrollment button. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Updating a Test Registration Campus Select the new campus of enrollment from the drop down list and save. *Remember: you do not have to delete or move an old enrollment. Just add the new one. You will now see both campuses listed next to the student name in the student directory search list. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Updating a Test Registration Campus To update the student registration to the new enrolled campus go to Register Students in the Test Management tab. You will need to 1) unregister the student from the current campus and 2) create a new registration at the new campus. Select the checkbox next to the student’s name and select the Remove Registration button. You will need to confirm that you want to remove the registration. Select “Yes-Continue with Action”. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Updating a Test Registration Campus Select View list of Unregistered Students from the confirmation box. Select the student name link to open the student registration record to create the new registration. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed Updating a Test Registration Campus Select the new campus and grade and click the Register Student button. The tests appropriate for grades 3-8 will be automatically assigned and you will see those in the STAAR Alternate tab under Manage Teacher Assignments. For grades 9-12 you can change the tests assignments, in the STAAR Alternate tab under Manage Teacher Assignments. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Updating a Test Registration Grade
last modified 3/1/12LL->printed Updating a Test Registration Grade To change only a student’s test registration grade go to the Register Student section of the Test Management tab. Find the registered student you wish to update and select the checkbox next to the student name. Then select the Update Registration button. To make the same grade change to a group of students – use the search for All Students radio button and select the checkbox for each student before selecting the Update Registration button. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Updating a Test Registration Grade
last modified 3/1/12LL->printed Updating a Test Registration Grade Select the new registration grade from the drop down list and save. For grades 3-8 the tests will be automatically assigned and you will see those in the STAAR Alternate tab under Manage Teacher Assignments. For grades 9-12 you can change the tests assignments, if needed, in the STAAR Alternate tab under Manage Teacher Assignments. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration
last modified 3/1/12LL->printed Transferring a Student Registration To transfer a student in the Assessment Management System the receiving district/campus should use the Move STAAR Alternate Tests button in order to avoid potential errors in registering the student. If the sending district/campus attempts to unregister a student that has assessment data, they will receive an error message and will not be able to complete the task. If a receiving district attempts to register a student that is already registered at another district/campus, they will receive an error message and will not be able to complete the task. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Statewide Lookup
last modified 3/1/12LL->printed Transferring a Student Registration – Statewide Lookup To find a student in the Assessment Management System that needs to be moved to your district/campus use the Register Student section of the Test Management tab. Search for the registered student using the All Organizations radio button. This is a Statewide Lookup. Search for the student and select the student name link to open the student registration details page. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Statewide Lookup
last modified 3/1/12LL->printed Transferring a Student Registration – Statewide Lookup Select the Assigned Tests tab of the student registration details. You will see all assigned subjects for the student and the status of each test. You will not see the assessment data or be able to make any edits to the student registration. The new campus will be responsible to complete these assessments according to TEA guidelines. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Move STAAR Alternate Tests button The receiving campus/district will be able to use the Move STAAR Alternate Tests button to transfer the student’s tests and registration to their location. This button is located on the student registration details screen on the Assigned Test tab. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Move STAAR Alternate Tests button Confirm the student name, date of birth and PEIMS-ID are correct before transferring the tests and registration. Check the all tests box and select the Move STAAR Alternate Tests button. Confirm Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Move STAAR Alternate Tests button Select the new campus location, a group for the student and then save. The Default group should already be available in the drop down list. It doesn’t matter what group you select, even if there are more than one to choose. This process will do the following: unregister the student from the sending district/campus create a registration for the student at the receiving district/campus transfer the tests with test data to the receiving district/campus Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Move STAAR Alternate Tests button An will be sent to the sending campus to notify them the student registration has been moved out of their organization. The sending campus should confirm the student moved is correct. To the District Testing Coordinator Addressed: This is to inform you that a STAAR Alternate test assignment for a student has been moved from your district. No further action is needed from you at this time. Student Name: First Last Campus: Example School If you have questions about this or believe that you received this in error, please contact Pearson's Austin Operations Center at or via phone at Monday through Friday, 7:30 AM to 5:30 PM (CT). Access for additional help. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Transferring a Student Registration – Linking Teachers and Students
last modified 3/1/12LL->printed Transferring a Student Registration – Linking Teachers and Students The receiving district must now assign a teacher to the student to complete the assessments. This can be done in the STAAR Alternate tab under Manage Teacher Assignments. Please refer to slides For students transferring in after March 29, 2013, the student data will need to be moved to the new district for reporting purposes but an Alternate Assessment Teacher assignment is not necessary. Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

Questions? If you have any questions about the new Manage Teacher Assignments section of the STAAR Alternate tab or anything else mentioned in this training, please contact Pearson’s Austin Operations Center Copyright © 2012 Pearson Education, Inc. or its affiliates. All rights reserved.

last modified 3/1/12LL->printed November 2012

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