1. Statutory Returns for Spring Term 2018
Version 1.0
Statutory
Returns for
Spring Term
2018
School Census Spring 2018 Overview
Jim Haywood

2. Content Statutory Returns in SIMS Primary
Statutory Returns available for Spring Term 2018
Filesets for Spring Term 2018
School Census Spring 2018

3. Statutory Returns in SIMS Primary
Content Page

4. Collecting the data

5. Statutory Returns in SIMS Primary Collecting the data
What is the difference between the Transaction database and the Warehouse database?
The Transaction database is where all changes to data are immediately stored. It is inherently volatile.
The Warehouse database is derived from the Transaction database via scheduled syncing (each 15 minutes except for attendance which is daily at midnight) and is structured for efficient reporting.

6. Statutory Returns in SIMS Primary Collecting the data
What is the difference between the Transaction database and the Warehouse database?
Transaction Database
Changes are immediately stored

7. Statutory Returns in SIMS Primary Collecting the data
What is the difference between the Transaction database and the Warehouse database?
Transaction Database
Warehouse Database
Synch every 15 minutes (or daily)

8. Statutory Returns in SIMS Primary Collecting the data
What is the difference between the Transaction database and the Warehouse database?
Transaction Database
Warehouse Database
Request report and the like

9. Statutory Returns in SIMS Primary Collecting the data
What is the difference between the Transaction database and the Warehouse database?
Transaction Database
Warehouse Database
Output requested reports and the like

10. Statutory Returns in SIMS Primary Collecting the data
Why use the Warehouse database as a source?
In many cases Statutory Returns behave very much like a very specific type of reporting and in those cases the Warehouse database is often the most efficient source for the data
However, the Warehouse database isn’t the only source of data for Statutory Returns and we will only use it when it is appropriate to do so

11. Statutory Returns in SIMS Primary Collecting the data
Why use the Warehouse database as a source?
In many cases Statutory Returns behave very much like a very specific type of reporting and in those cases the Warehouse database is often the most efficient source for the data
However, the Warehouse database isn’t the only source of data for Statutory Returns and we will only use it when it is appropriate to do so
We will only use the Warehouse database when it is appropriate to do so!

12. Statutory Returns in SIMS Primary Collecting the data
We make use of data from three sources
We provide facilities for the direct entry of data via the Statutory Returns application/tools where that data has no value outside of the Statutory Returns, e.g. top up funding.
We collect data from the Transaction database where the data will be entered for the first time on the return reference date, e.g. attendance on return reference date.
We collect data from the Warehouse database where it has almost certainly been entered previously and is unlikely to be changed except to correct errors, e.g. ethnicity.

13. Statutory Returns in SIMS Primary Collecting the data
How up-to-date is the data in the Warehouse database?
Attendance data in the Warehouse database is synced with the Transaction database on a daily basis (nightly at 12:00). Hence, we use it for the previous terms attendance data, but use the Transaction database for attendance on the return reference date.
All other data in the Warehouse database is synced with the Transaction database every fifteen minutes. Hence, we believe it is suitable for most data other than attendance on the return reference date.

14. Statutory Returns Widgets

15. Statutory Returns in SIMS Primary Statutory Returns Widget
Inclusion on the Home Page
The widget for a statutory return appears on the home page after validate has been run for the first time for that statutory return and remains visible until authorisation take places for the first time

16. Statutory Returns in SIMS Primary Statutory Returns Widgets
Inclusion on the Home Page
As things stand, specific Widgets will be available for the following Statutory Returns: School Census Autumn, SWC, School Census Spring, CES Census and School Census Summer

17. Statutory Returns in SIMS Primary Statutory Returns Widgets
Inclusion on the Home Page
It is likely that there will be times when more that one Statutory Returns Widget appears on the Home Page, e.g. School Census Autumn 2017 and SWC 2017

18. Statutory Returns in SIMS Primary Statutory Returns Widget
Inclusion on the Home Page
If validation hasn’t already been run by the school, we will automatically run it in the background. We will apply a rota for such automatic running for each school.

19. Statutory Returns in SIMS Primary Statutory Returns Widget
Benefits
The Statutory Returns widgets will appear on the home page for members of the SLT (as well as school administrators) and should prompt them to take leadership actions as necessary, e.g. assigning a school administrator for the task.

20. Statutory Returns in SIMS Primary Statutory Returns Widget
Benefits
Provides a count down of the days to go to Return Day and, post Return Day, until a Return is authorised.

21. Statutory Returns in SIMS Primary Statutory Returns Widget
Benefits
Provides a count of the number of validation errors and queries, as at the last time validate was run.

22. Statutory Returns in SIMS Primary Statutory Returns Widget
Benefits
Provides a shortcut for a school administrator to run the return application just by clicking on the widget.

23. Statutory Returns in SIMS Primary Statutory Returns Widget
Benefits
Provides a shortcut for a school administrator to run the return application just by clicking on the widget.

24. Statutory Returns available for Spring Term 2018
Content Page

25. Statutory Returns Spring Term 2018 SIMS 7
SIMS 7 Autumn Release 2017
School Census Spring 2018
CES Census 2018
CTF 17 (CTF 16 and 17 for import)
CME Files 17 - updated
School Workforce Census 2017
School Census Autumn 2017

26. Statutory Returns Spring Term 2018 SIMS Primary
SIMS Primary (Primary & Middle Deemed Primary only)
School Census Spring 2018
CES Census 2018
CTF 17 (CTF 16 and 17 for import)
CME Files 17
School Workforce Census 2017
School Census Autumn 2017

27. Filesets for Spring Term 2018
Content Page

28. Filesets for Spring Term 2018 SIMS 7
Delivery
Via download from My Account and import into SIMS
Via SOLUS 3
These will be co-ordinated in future
SIMS 7 Autumn Release 2017
800 series for Spring Returns 2018

29. Filesets for Spring Term 2018 SIMS Primary
Delivery
Provided as necessary via direct database update

30. School Census Spring 2018
Content Page

31. Census Details

32. School Census Spring 2018 SIMS 7
Census Details
Phases: Nursery, Primary, Middle Deemed Primary, Middle Deemed Secondary and Special
Routine | Statutory Returns | School Census

33. School Census Spring 2018 SIMS 7
Census Details
School Phases: Secondary, All-Through and PRU
Routine | Statutory Returns | School Census

34. DOAs for Academies

35. School Census Spring 2018 SIMS 7
DOAs for Academies
Please note that to aid clarity we have changed the label for the date field adjust to the Previous Estab Number field from ‘Date Number Changed’ to ‘Earlies DOA’
Focus | School| School Details

36. School Census Spring 2018 SIMS 7
DOAs for Academies
Please note that to aid clarity we have changed the label for the date field adjust to the Previous Estab Number field from ‘Date Number Changed’ to ‘Earlies DOA’
Focus | School| School Details

37. School Census Spring 2018 SIMS 7
DOAs for Academies
Where:
an academy database has been formed from the school it replaced,
the establishment number for the academy is different to the school it replaced and
the DOA from the school the academy replaced has been left in place,
it is very important for the academy to indicate the earliest possible DOA for their pupils.
Focus | School| School Details

38. School Census Spring 2018 SIMS 7
DOAs for Academies
Where the database indicates a DOA from before the date when the academy opened,
the Census application will report that DOA as the date entered for ‘Earliest DOA’ and
all data dependent on the DOA will be modified by the Census application in line with the ‘Earliest DOA’.
Focus | School| School Details

39. School Census Spring 2018 SIMS Primary
DOAs for Academies
SIMS Primary will be taking a very similar approach to that taken for SIMS 7

40. Admissions and Leaving Dates

41. School Census Spring 2018 Admission and Leaving Dates
Advice
As we understand it, the DfE expects DOAs and DOLs to be set to days when the school is open to pupils, e.g. not holidays or staff training days
If a school set a pupils DOA or DOL to a date when the school is not open to pupils attendance related DfE validation issues are likely to be triggered and the only way forward will be to either change the date or add a note to COLLECT

42. School Census Spring 2018 Admission and Leaving Dates
Advice
For example, in the Green Abbey training data the 01/09/2017 is an INSET day with the school closed to pupils and the 04/09/2017 is the first day when the school is open to pupils for the Autumn Term …

43. Early Years Hours at Setting and Funded Hours

44. School Census Spring 2018 SIMS 7 and SIMS Primary
Late change to early years aspects of DfE Specification
Non-Nursery Schools
DOB Range & Year Taught in
Nursery School
DOB Range
only

45. School Census Spring 2018 SIMS 7 and SIMS Primary
Change to early years aspects of DfE Specification
Non-Nursery Schools
DOB Range & Year Taught in
All Schools
DOB Range & Year Taught in
Nursery School
DOB Range
only

46. School Census Spring 2018 SIMS 7 and SIMS Primary
Early Years Hours at Setting & Funded Hours
All school with early years children
Earliest DOB
Latest DOB
Year Taught In
Hours at Setting
Funded Hours
Disability Access Fund
30 Hours Code
Extended Hours
EYPPE
2 year old basis for funding
01/01/2016
31/12/2016
Any N
01/01/2015
31/12/2015 Y
01/01/2014
31/12/2014
01/09/2013
31/12/2013
01/01/2013
31/08/2013
E1, E2, N1 or N2
Other than E1, E2, N1 or N2
01/09/2012
31/12/2012
01/01/2012
31/08/2012

47. School Census Spring 2018 SIMS 7
Early Years Hours at Setting & Funded Hours
The first time a school accesses this functionality after applying the SIMS 7 Autumn Release 2017 they will be offered the opportunity to copy the Hours at Setting and Funded Hours data from the Autumn Census
Tools | Statutory Returns Tools | Update Early Years

48. School Census Spring 2018 SIMS 7
Early Years Hours at Setting & Funded Hours
The functionality is much the same as for the Autumn Census
However,
some pupils may be newly eligible and some no longer eligible
the information for the pupil may have changed
Tools | Statutory Returns Tools | Update Early Years

49. School Census Spring 2018 SIMS 7
Early Years Hours at Setting & Funded Hours
Funded Hours & Hours at Setting for 2/3/4 year olds
Born between 01/09/2013 and 31/12/2015 (inclusive) and taught in year E1, E2, N1 and N2 only
Tools | Statutory Returns Tools | Update Early Years

50. School Census Spring 2018 SIMS Primary
Early Years Hours at Setting & Funded Hours
The only significant difference for SIMS Primary is that the entry will take place within the Census application itself rather then via the tools area
This small difference in approach should be easier to understand and has been carefully designed to ensure no loss of functionality for ‘carry forward’ and the like

51. Early Years DAF, 30 Hours Code &
Extended Funded Hours

52. School Census Spring 2018 SIMS 7 and SIMS Primary
Early Years DAF, 30 Hours Code & Extended Funded Hours
All schools with early years children
Earliest DOB
Latest DOB
Year Taught In
Hours at Setting
Funded Hours
Disability Access Fund
30 Hours Code
Extended Hours
EYPPE
2 year old basis for funding
01/01/2016
31/12/2016
Any N
01/01/2015
31/12/2015 Y
01/01/2014
31/12/2014
01/09/2013
31/12/2013
01/01/2013
31/08/2013
E1, E2, N1 or N2
Other than E1, E2, N1 or N2
01/09/2012
31/12/2012
01/01/2012
31/08/2012

53. School Census Spring 2018 SIMS 7
Early Years DAF, 30 Hours Code & Extended Funded Hours
The first time a school accesses this functionality after applying the SIMS 7 Autumn Release 2017 they will be offered the opportunity to copy DAF and the 30 Hour Code from the Autumn Census
Tools | Statutory Returns Tools | Update Early Years

54. School Census Spring 2018 SIMS 7
Early Years DAF, 30 Hour Code & Extended Funded Hours
Born between 01/09/2012 and 31/08/2013 (inclusive) and taught in E1, E2, N1 or N2 only
Born between 01/09/2013 and 31/12/2014 (inclusive)
Tools | Statutory Returns Tools | Update Early Years

55. EYPP (Early Years Pupil Premium) Eligibility

56. School Census Spring 2018 SIMS 7 and SIMS Primary
EYPP Eligibility - All schools with early years children
The same pupils as for DAF, 30 Hours Code and Extended Funded Hours
Earliest DOB
Latest DOB
Year Taught In
Hours at Setting
Funded Hours
Disability Access Fund
30 Hours Code
Extended Hours
EYPPE
2 year old basis for funding
01/01/2016
31/12/2016
Any N
01/01/2015
31/12/2015 Y
01/01/2014
31/12/2014
01/09/2013
31/12/2013
01/01/2013
31/08/2013
E1, E2, N1 or N2
Other than E1, E2, N1 or N2
01/09/2012
31/12/2012
01/01/2012
31/08/2012

57. School Census Spring 2018 SIMS 7
EYPP Eligibility
Born between 01/09/2013 and 31/12/2014 (inclusive)
Born between 01/09/2012 and 31/08/2013 (inclusive) and taught in year ‘E1’, ‘E2’, ‘N1’ and ‘N2’ only
Routine | Statutory Returns | School Census

58. School Census Spring 2018 SIMS 7
EYPP Eligibility
This defaults to Not Eligible for EYPP,
Routine | Statutory Returns | School Census

59. School Census Spring 2018 SIMS 7
EYPP Eligibility
This defaults to Not Eligible for EYPP,
but a basis for eligibility will have to be provided to apply for the funding
Routine | Statutory Returns | School Census

60. School Census Spring 2018 SIMS Primary
EYPP Eligibility
SIMS Primary will be taking a very similar approach to that taken for SIMS 7

61. 2 year old Basis for Funding

62. School Census Spring 2018 SIMS 7 and SIMS Primary
2 year old Basis for Funding
All schools with early years
Earliest DOB
Latest DOB
Year Taught In
Hours at Setting
Funded Hours
Disability Access Fund
30 Hours Code
Extended Hours
EYPPE
2 year old basis for funding
01/01/2016
31/12/2016
Any N
01/01/2015
31/12/2015 Y
01/01/2014
31/12/2014
01/09/2013
31/12/2013
01/01/2013
31/08/2013
E1, E2, N1 or N2
Other than E1, E2, N1 or N2
01/09/2012
31/12/2012
01/01/2012
31/08/2012

63. School Census Spring 2018 SIMS 7
2 year old Basis for Funding
Born between 1 January 2015 and 31 December 2015 inclusive) regardless of year taught in
Routine | Statutory Returns | School Census

64. School Census Spring 2018 SIMS 7
2 year old Basis for Funding
Yes or No can be inserted for each of the three reasons for funding for each child
Routine | Statutory Returns | School Census

65. School Census Spring 2018 SIMS Primary
2 year old Basis for Funding
SIMS Primary will be taking a very similar approach to that taken for SIMS 7

66. School Census Spring 2018 SIMS 7 and SIMS Primary
2 Year old Basis for Funding
Validation Error 5235 added
For pupils born between 01/01/2015 and 31/12/2015 (inclusive), where Funded Hours are greater than zero Basis for Funding must be present and a valid value.

67. Proficiency in English

68. School Census Spring 2018 SIMS 7
Proficiency in English
Only collected for Spring Census
DfE will expect this to have been assessed by now, except for recent admissions
Focus | Pupil | Pupil Details

69. School Census Spring 2018 SIMS Primary
Proficiency in English
SIMS Primary has taken a very similar approach to that taken for SIMS 7

70. Detail Reports

71. School Census Spring 2018 SIMS 7
Detail Reports
On roll basic details report amended

72. School Census Spring 2018 SIMS 7
Detail Reports
Early years detail report added

73. School Census Spring 2018 SIMS 7
Detail Reports
2 Year old basis for funding detail report added

74. School Census Spring 2018 SIMS Primary
Detail Reports
The content of the reports is that same as for SIMS 7, but we have been able to make use of some improved formatting

75. Reporting Dictionary

76. School Census Spring 2018 SIMS 7
Reporting Dictionary Updated
Reports | Design Reports

77. Thank you for your time