1. Data Pipeline Town Hall March 19th, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Open Collections in Data Pipeline
Discipline Interchange
School Discipline and Attendance
Special Education Discipline
Civil Rights Data Collection
Special Education End of Year
Student Interchange Error Reports
Course Codes 4

5. Open Data Pipeline Collections5

6. Open Data Pipeline Collections
Year Round
Directory
4 day school week application open
RITS
EDIS
Periodic
Report Card March (Closes April 3, 2015)
All Interchanges are open 6

7. Open Data Pipeline Collections
Snapshot
11th Grade Alternate Assessment (Closes May 15th)
Student Interchange
Directory
RITS 7

8. Discipline Interchange8

9. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 9

10. Discipline Interchange Load under File Upload in Data Pipeline10

11. Discipline Interchange District’s responsibility
Districts load the interchange
ONLY Students with disabilities are included
Districts submit two files
Action
Incident
Documentation 11

12. Discipline Interchange
Documentation 12

13. Discipline Interchange
Districts please start loading data for students with disabilities
Discipline Action
Discipline Incident
Administrative Units require this data for special education discipline collections.
Districts are responsible for the data in the Discipline interchange 13

14. Formerly the ADE Safety Discipline Incident (SDI) collection
School Discipline and Attendance (SDA)
Formerly the ADE Safety Discipline Incident (SDI) collection 14

15. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 15

16. SDA Status
File Layouts, business rules and templates now available at:
Files will be ready for pilot testing in April 2015, please me if interested
For assistance please contact Annette Severson at 16

17. Identity Management Roles
Roles have been created and are available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 17

18. SDA Overview
Replaces the Safety and Discipline Indicators (SDI) collection which was in ADE since
SDI had 2 files, SDA has 4 files in order to group the data more appropriately:
Action Taken by Race/Ethnicity and Gender
Discipline by Student Demographics File
Attendance Data File
Incidents by Action Taken
Discipline by Action File
Firearm (GFSA) Data File
Please note:
The old Incidents by Action Taken file collected the counts of incidents AND the counts of Firearms
The old Action Taken by Race/Ethnicity and Gender file collected both the count of students disciplined and the Attendance data for all schools 18

19. SDA Overview (continued)
Data Pipeline Periodic Collection
Collects all students disciplined at the school throughout the school year
File Type
Reporting:
Discipline by Action
Count of Incidents/Behaviors
Firearm (GFSA) File
Count of gun possessions
Discipline by Student Demographic file
Counts of Students Disciplined, grouped by demographics
Attendance Data File
All students attendance information throughout school year 19

20. New Feature: No Reportable Incidents
Page created and developed for testing
Purpose is for districts to indicate whether a school has Incident data and/or Firearm data to report
If a school is indicated (default is Yes) to have data to report, then error will be generated if no data is in corresponding submitted file 20

21. SDA - Review
File Layouts, Definitions, Business Rules and Templates posted:
Contact: Annette Severson at:
Timeline:
Pilot: April 13th – 24th (IP Addresses must be provided to participate)
Trainings : April and May (TBD)
Opens Monday, May 11th
Closes Friday, June 26th

22. Special Education Discipline

23. Quick Note Snapshot will be available May 4th If you have questions…
Just a phone call away
Kristi
Please include the following information if you are sending an
Remember to include the District and Administrative Unit Number. (We are still learning )
If you are getting a specific error or have an issue with a particular report provide the business rule or report name.
with technical issues and copy the team. 23

24. Civil Rights Data Collection (CRDC)24

25. Preliminary CRDC Schedule
Colorado Civil Rights Data Collection Schedule
March 25
Districts that want to "Opt-Out" of CDE data provision should go into the system and make their selection to "Opt-Out".
March
CDE will load data and conduct data checks.
March 30
Districts begin entering data and making corrections to CDE provided data as necessary.
June 12
CRDC is expected to close. 25

26. District Notification
Primary and Alternate CRDC Contact Persons will receive from ed.gov address
Hard copy letters will be sent to superintendents acknowledging that the CRDC system is currently open

27. Opting Out of State Data Provision
Districts wanting to opt out of CDE provided data
Log into system using and password
Click on the ‘Admin’ link at top right
Select ‘LEA Staff’
Look for the SEA staff
June Rhodes-Maginnis
Jan Petro
Margaret Lake
Hit ‘Remove User’ for each
CRDC contacts will be sent OCR step-by-step document once received.

28. Opting Out of Certain Modules or Schools for State Data Provision
Districts wanting to opt out of certain CDE provided data
Some districts have indicated they want to opt out of certain modules (also CRDC has option for schools)
Steps are a tad more complex
Must complete on March 25th if so choose
CDE will populate data on March 26th
Otherwise, LEAs may overwrite CDE data
For TSDL, LEAs would choose modules
COUR
APIB
EXAM
CRDC contacts will be sent OCR step-by-step document once received.

29. CRDC and Integrated Math
CDE did not include Integrated Math in our CRDC course mappings
If your district utilizes these course codes, then please add integrated math students to the appropriate provided total.
02061
52061
These counts may be added to Algebra I, Geometry, Algebra II or other appropriate math category.
Concern would be a deflated number of students in math courses.

30. (844) 338-2732 CRDC@SANAMETRIX.COM CRDC Partner Support Center:
CRDC Assistance
CRDC Partner Support Center:
(844) 30

31. Special Education End of Year31

32. What’s New for 14-15? Student Parent Association File NOT required
Student Address data NOT required- address fields may be left blank
ESY field – Definition change not required until
Old definition: Indicate if this student receives Extended School Year Services. New definition: Indicate whether the IEP team determined the student eligible to receive Extended School Year Services (not required until but acceptable in ).
bottom line: either definition is acceptable in 14-15
ESSU IEP Interchange no longer in use
Upload files straight to Data Pipeline (Excel, Text, or CSV file types)
Excel template posted
CSV and Text templates were removed as they were applicable to the ESSU system. 32

33. Dates to Remember 14-15 snapshot available
Friday May 1
Wednesday July 8
IEP Interchange errors resolved
At least one Special Education EOY Snapshot created by this date
Wednesday July 15
Special Education EOY Snapshot complete (all errors resolved)
Tuesday September 15 33

34. Student Interchange Error Reports34

35. Pipeline Reports – Error Report
For Student October 2014, SASID was not included in the Pipeline Error Report for File Type = Student
It now is so you can use this report  35

36. Course Codes 36

37. Statewide Course Codes
Course mappings schedule
All districts must load course code mappings
Due next week Thursday, March 26th
More information 37

38. Statewide Course Codes
Majority are done! 38

39. Next Town Hall: Thursday, March 26th, 2015 9a.m.-10a.m.
Spring is nature’s way of saying, ‘Let’s party!’ -Robin Williams
Next Town Hall:
Thursday, March 26th, 2015
9a.m.-10a.m. 39