1. Induction Training Package
NetSuite Employee Role
NetSuite Introduction
NetSuite Time Tracking
NetSuite Leave Management
NetSuite Purchases and Expenses

2. Module Four - NetSuite Purchases and Expenses

3. Agenda Learning Outcomes Duration Assessment
Understand the approvals workflow
Understand and how to process expense reimbursements
Understand and how to process debit card reconciliations
Duration
[Insert hours taken to complete module]
Breaks [insert where applicable – delete if not applicable]
Assessment
You will be required to complete a short Assessment at the end of this training module to demonstrate your competency.

4. Approvals Workflow WHO REVIEWS WHO APPROVES TIME EXPENSES PO PROJECT
Employee or Project Admin
DAILY
AS NEEDED
WHO REVIEWS
WHO APPROVES
Direct Supervisor
Project Manager
CEO
Where approval is rejected, NetSuite notifies employee
Direct Supervisor
DAILY/WEEKLY
TIME
EXPENSES
PO PROJECT
PO OPEX
PO CAPEX

5. Expense Reimbursements
What is an Expense Reimbursement?
The reimbursement of any expenditure you may have made either:
Using your own cash
Using your own debit/credit card
It also includes the use of any money that may have been advanced to you from the company prior to expenditure.
Note advise to save up expenses over fortnight/month rather than putting in individually

6. Entering Expense Reimbursements
Insert video of NetSuite Expense Reimbursement screen
Instructional voice-over

7. NetSuite Expense Reimbursements Page
Save once all receipts entered and Complete box ticked
Employee Name
Populated current date
This box will self-populate
Total of project advance/float given to employee prior to purchasing (if applicable)
Ref No. - this will self-populate
Date – this is the date of the receipt
Project – only enter in project name – leave blank if not project related
Category – select from drop down box – NB for non-project related or without NB for project related expenses
Description – key details of the purchase
Billable – only if to be on-charged to client
Receipt – tick yes – all purchases must have a receipt
Tax Code – GST:NCT-AU for Australian purchases, GST:NCF-AU for international (ask Finance if unsure)
Gross AMT – gross amount of receipt
Tax AMT and Amount – these will self-populate once gross AMT has been entered
Location – Head Office, Gold Coast, Brisbane, CQ, NSW, QLD, SA
Class – Admin, Corp, Ecology, Safety, Wildlife, Aquatic, Development
Tick Complete box once all receipts have been entered before saving
Select Multi Currency if receipts are in currency other than AUD
Select add to enter in the next receipt

8. Debit Card Reconciliations
What is a Debit Card Reconciliation?
The reconciliation of any company expenditure you may have incurred through the use of a company debit card issued to you.
Debit card reconciliations are to be completed on a weekly basis through NetSuite.

9. Entering Debit Card Reconciliations
Insert video of NetSuite Debit Card Reconciliation List screen
Instructional voice-over

10. NetSuite Debit Card Reconciliations Page

11. Assessment Exercise One Describe exercise Link to Sandbox Exercise Two
Answer 5 questions on training portal for Module # and submit

12. Thank you for your participation
Induction/Training Package - Module #/Name
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