1. Fondren Library Town Meeting
October 17, 2011

2. Agenda Library Updates—Sara Lowman
Introduction of New Staff Members—supervisors
Staff Travel and Development—Keith Chapman
Study Room update—Joe Hatfield
E-Science and Digital Preservation updates—Geneva Henry
Patron Driven Acquisitions—Jiun Kuo
User Experience plans and update—Leah Krevit
Technical Services—Melinda Flannery and Jiun Kuo

3. New Library Committees
Horizon Committee-
As libraries evolve to meet the challenges of the future, it is important for Fondren Library to stay informed of new developments and resources that might impact our users. This group will be a “think tank” that looks at trends in libraries and information resources, emerging technologies, and user experience. It will serve as a conduit between the Executive Committee and the library staff, facilitating a free flow of ideas and innovations.
The group’s official charge:
Hold quarterly sessions with the entire library staff to brainstorm and discuss ideas and issues for further research
Report on these ideas and issues to the Executive Committee at a regularly scheduled meeting time
At the request of the Executive Committee, research, analyze, and make recommendations on specific issues
Make presentations to the library staff on topics researched at the request of the Executive Committee

4. Horizon Committee, continued
Two year term: David Bynog Rebecca Howe Linda Spiro Jane Zhao One year term: Robert Estep Dara Flinn Jenn Miller Mang Sun

5. Committee for Marketing And Customer Service (C-MACS)
Mission:
To raise the visibility of Fondren Library among Rice University students, faculty, staff, alumni, the Houston community and other appropriate audiences and to maintain and promote the library’s service philosophy amongst its staff.
Members:
Mary Bixby (Chair)
David Bynog
Sandi Edwards
Jeff Koffler
Debra Kolah
Jean Niswonger
Peggy Shaw
Proposed Activities for
Develop a Strategic Marketing Plan for Fondren
Review and update Customer Service Standards

6. ALFA—Asset Liquidation Funds Appropriations Committee
$500,000 endowment for library.
Technology Resources Endowment
Study Room Endowment
Student Outreach/Ambassador Program

7. Building Update Canopy—West entrance
Capital Budget request—renovate East entrance
Possible collaboration with the Writing Center

8. General Updates University Staff recognition changes
Sexual Harassment—campus mandate
Introduction of New Staff Members--supervisors

9. Staff Travel and Development new web site:
library.rice.edu/staff-training

10. User Experience Office
Ethnography
(Nancy Foster-January) Current Study: Research Flow
Usability (mobile user testing in November) World Usability Day coming on November 10th, 2011
Great Experiences (Steven Bell-April) We will be working on creating a K-12 experience late Fall 2011.
Fondren Library UX office activities included in SPEC Kit 322 from ARL

11. Draft Research Flow Model
Project Team:
Amanda Focke
Monica Rivero
Rebecca Howe
Linda Spiro
Esther Crawford
Jane Segal
Lauren Myers
Jennifer Miller
Leah Krevit
Debra Kolah
Presentation
Collaboration
Organization

12. Technical Services Project Update
Plus update from Jiun/Esther
On New Discovery Tool

13. Acquisitions and C&MS
Collecting Database usage data (Mike Vessels, Larry Jines, Erin McAfee)
Activation of all free & open access collections in the E-journal Portal (Juany Zamora)
Updating of links to OpenURL-compliant databases in the E-journal Portal (Kim Williams)
Rebranding dbs with new logo (Completed; Rafal Kasprowski, Mike Vessels)
Update cataloging of all serials to current national standard (60% completed; Alice Rhoades, Sara Trejo, Marco Flores, Lauren Mueller)
Updating metadata from phase I of Rice Institute Pamphlet digital project (Jenn Miller with WRC staff)
Further cleanup of metadata from SSM recitals digital project (Jenn Miller and Keith Chapman, with Mary Brower)
Scanning, QC and metadata creation for Rice Commencement Programs digital project (Completed; Jenn Miller and Copy Catalogers, with WRC staff)

14. Preservation Services
Binding all current periodicals through 2009, (Helen Gibbs, Sonia Shankle)
Exploring options for preserving VHS and floppy disc content (Andy Damico)
Planning disaster recovery workshops (Andy Damico)
Conducting preservation review of WRC collections (Completed; Andy Damico)

15. Digital Preservation Report