2. AGENDA Vision Mission Values County Overview Organizational Overview
Contracting Structure
Primary Procurement Methods
Procurement Programs and Incentives

3. MISSION & CORE VALUES
The mission of the County of Santa Clara is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe and prosperous community for all.
CORE VALUES
Demonstrate ethical conduct reflecting honesty and integrity
Commit to efficient, effective, quality service
Value the community
Uphold our fiscal responsibility
Exhibit mutual respect
Encourage innovation and flexibility
Mission Statement
The mission of the County of Santa Clara is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe and prosperous community for all.
Core Values
Demonstrate ethical conduct reflecting honesty and integrity. As individuals and as an organization, our actions represent responsibility and accountability. We uphold the principles of equality, fairness, and objectivity.
Commit to efficient, effective, quality service. We seek continuous improvement. We collaborate within and across departments for the good of the customer and community.
Value the community. We create an inclusive environment that supports the diversity of our community. We take action to communicate openly and frequently, encouraging public participation.
Uphold our fiscal responsibility. We use the resources entrusted to us wisely. We effectively balance the needs of the community with available resources while advocating for the best value and best service. Exhibit mutual respect. We value employees and recognize the importance of their contribution in service delivery to the community. We exercise respect and courtesy at all levels of the organization. We acknowledge differences of opinion exist and while we may differ, we continue to value effective working relationships.
Encourage innovation and flexibility. We are receptive to creative suggestions and solutions. We foster internal and external partnerships that advance our mission, values, and goals.

4. FACTS ABOUT THE COUNTY
1.92 million population, largest of the 9 Bay Area counties
15 cities, ranging from Palo Alto in the North to Gilroy in the South
Adopted Budget $6.5 billion
5 Elected Supervisors – geographical districts
3 Countywide Elected Officials
- Sheriff, District Attorney, Assessor

7. PROCUREMENT DEPARTMENT
Mission
To promote fair and open competition, procure quality products and services and meet the needs of our customers while maintaining public trust.

8. CONTRACTING GUIDING PRINCIPLES
Board Policy Chapter 5
Establishing an open and competitive process for individuals and organizations that do business with the County
Ensuring fairness and equal access to business opportunities in the County
Promoting the most cost-effective use of taxpayer dollars and County resources in its contracting and solicitation processes
Increasing social and environmental awareness and responsibility and environmental sustainability in the County

9. CONTRACTING STRUCTURE
Hybrid Model
Decentralized Purchasing and Contracting – procurement of professional services, public works, architects-engineers-construction project management and other related services contracts is handled by individual departments in a decentralized fashion.
Centralized Purchasing and Contracting – Procurement Department acquires goods and services and non-professional services in a centralized manner.

10. DECENTRALIZED PURCHASING & CONTRACTING
Board Policy Chapter 5
Professional Services are any technical or consultant services that provide support to and facilitate department operations and the governmental functions of the County administration/management, program management or innovation.

11. DECENTRALIZED PURCHASING & CONTRACTING
Board Policy Chapter 5
Professional Services for purposes of the County’s procurement process include, but are not limited to the following:
Licensed Professional Services, such as Physicians, Psychologists, Marriage and Family Therapists
Consulting Services
Trainer Services
Medical Services
Legal Services
Information Technology and Communication Consulting Services
Fiscal Consulting Services
Human Services

12. CENTRALIZED PURCHASING & CONTRACTING Medical Patient Care Contracting
Patient-care related equipment, supplies, and services:
Distribution (Pharmacy, Medi-surgical, Laboratory, Diagnostic Imaging)
Blood and Blood Products
Dental Products
Linen & Laundry Services
Glucose Monitors and Supplies
Cardiac Rhythm Management Devices
Reference Lab Testing Services
Trauma & Total Joints Implants
Neuro Spine Implants
IV Pumps

13. CENTRALIZED PURCHASING & CONTRACTING
Facilities
Facility Maintenance Services and Supplies
Vehicles and Supplies
Furniture and Office Furnishings
Fuel
Janitorial Services
Moving Services
Traffic Equipment, Parts & Supplies
Industrial Equipment and Supplies
Pest Control Services

14. CENTRALIZED PURCHASING & CONTRACTING Institutional Contracting
Cleaning Supplies & Chemicals
Uniforms and Garments
Shoes and Boots
Paper and Plastic
Recycling Services
Food and Food Services
Landfill Services
Safety Products and First Aid
Security and Monitoring Products and Services
Appliances
Landscape Services and Equipment
Document Storage and Destruction

15. IT/Telecommunication Contracting/Office Technology
CENTRALIZED PURCHASING & CONTRACTING
IT/Telecommunication Contracting/Office Technology
Technology: Hardware and Software
Computer Peripherals
Network and Storage Equipment
Telecommunication Equipment
Computer Training Courses: Instructor-Led
Multi-functional Devices
Office Supplies and Equipment
Printing Services
Services Awards
Oral Language Interpretation Services
Courier Services
Advertising

16. PROPERTY DISPOSAL Reuse Recycle Sale Donate
Director of Procurement is the only authority to dispose of County personal property.
Reuse
Recycle
Sale
County Property
Donate

17. PRIMARY PROCUREMENT METHODS
RFQ (Request for Quotation) and ICP (Informal Competitive Procurement)
Informal submission
ITB (Invitation to Bid)
- Stated specification
Formal submission & public opening
Award to lowest responsive and responsible bidder
RFSQ (Request for Statement of Qualifications)
Used for professional services
Evaluate qualifications and ability to perform
Can be used as prequalification

18. PRIMARY PROCUREMENT METHODS
RFP (Request for Proposal)
Formal submission based on RFP submittal requirements
Awarded per “best value”- Price and Other Factors:
Corporate strength, experience, financial strength, references and reputation
Ability to meet business, technical and functional requirements
Implementation, project management, training and ongoing support
Small Dollar Purchases
- Required to obtain best pricing

19. PROCUREMENT PROGRAMS & INCENTIVES
Vendor Outreach Workshops
Local Preference Policy
No Fees for Registration on Sourcing and Bidding Management Systems (BidSync & Ariba)

20. REGISTER TO DO BUSINESS WITH
COUNTY OF SANTA CLARA
Supplier Enablement Program
On-Site Registration Available after Presentation
Bid Opportunities

21. Questions? Procurement Department Main: (408) 491-7400
To download Vendor Outreach Material:

22. Thank you!