1. What is Digital Measures?
ABOUT DM:
Highly customizable web-based system
Collects and reports faculty activities & accomplishments in an easy to use digital format
Enter data ONCE, use it MANY times:
Reduce faculty time to manage/report activities (Vita, Annual Report, PTE Portfolio)
Improve unit ability to respond to data requests
Ensure data accuracy and completeness
Over 2,000 institutions use Digital Measures
(more than 50 campus wide)
Login:

2. Digital Measures at NDSU
Faculty and staff from colleges, OIRA, R&R, ITS
Consulted HR, Graduate School, RCA
Customized screens/fields, reports (PTE portfolio)
See details at
New faculty to update and maintain
Optional PTE portfolio preparation applicants

3. Pre-loaded Data Notes
Pre-loaded Data: includes such as advising, thesis/dissertation committee member or chair, courses taught, SROIs).
Verify Pre-loaded Data: be sure to check your pre- loaded information for accuracy
Course Records: course data has been assigned to all “instructors of record” (i.e., instructors who are officially listed on course records)
Class Headcounts: Digital Measures uses institutional data to track class headcounts.
Number of Advisees: advisees are counted toward faculty members serving as their official advisor (i.e., PeopleSoft-identified).

4. Collect + Report Faculty Activities
Preloaded data
teaching data (such as courses taught, academic advising, dissertation committee chair/member, SROIs)
Manual data entry
research data
publications
awards/service
areas of interest/expertise
University reports
College reports
Department reports
Annual activity report
CVs in various formats
PTE portfolio
Faculty A
Faculty B
Faculty C

5. Using Digital Measures
Manage your activities
Screens where you enter & review data that has been entered
Rapid Reports
Create and print reports
Run Reports
Create custom reports, print reports
PasteBoard
Copy + paste data from Word, Excel, PDF, HTML, text files, navigate to other screens and data will stay in pasteboard

6. Adding/editing/duplicating /deleting entries
Manage Records
Delete
Duplicate
View/Edit
Import Tool (only used in Published Work screen)
Add New Item
Record Owner - check the far left drop-down list "People at North Dakota State University“
Activity Dates
Always include a dates for each record (i.e., 2017)
Add NDSU Contributors/PI:
Select their name from the far left drop down list “People at NDSU”
Add Non-NDSU Contributors/PI:
Type their name in the far right name fields (First Name, Middle, Last Name).
Sort Order of Contributors/PI:
Use the arrows on the far right of the Contributors section to re- order list of contributors
Edit/Removed Record Entered by Another User:
You CAN edit or remove records entered by someone else, see instructions

7. Creating PTE Portfolio in DM
STEP 1: Screen: Promotion and Tenure Add New Item
Academic Year:
Add text/comments to sections
Attach files (appointment letter, reviews, etc.)
STEP 2: Rapid Reports  Promotion and Tenure Portfolio
Indicate Start Date and End Date
Use File Format: Word
DM will pull activity data for each section of the portfolio AND other DM screens

8. Key Notes Verify Preloaded data + Manual data entry
Check imported data from Google Scholar
Peer-Reviewed Articles
Ensure to manually indicate journal articles as “Yes” peer- reviewed in “Published Work” screen
Published Work:
Always indicate the status of each publication (i.e., Accepted, Submitted, or Published) this will ensure the publication displays in your reports
Google Scholar
Directly import your publications stored in another software system such rom Crossref or PubMed. Other reference managers or databases such as EndNote, Google Scholar, Mendeley, RefWorks, Scopus, Web of Science and Zotero enable you to select publications and export them into a BibTeX file.

9. Contacts Canan Bilen-Green, Office of the Provost
Emily Berg, Institutional Research
Annette Ruiz, Office of the Provost
David Buchanan, AFSNR
Dan Friesner, HP
Rob Gordon, Science & Math
Joel Hektner, Human Development and Education
Christina Weber, AHSS
Rhonda Kitch, Registration & Records
Richard Frovarp, ITS
Viet Doan, Enrollment Management