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Tuesday, September 11, 2018
Research Tools (Lecture 5)
Applications of Microsoft Word in Writing, Preparing and Formatting Thesis
Dr. ZAKI ELDEEN M. ELHASSAN
Sudan – Omdurman , Karary University (KU), Engineering college , Department of Electrical and Computer Engineering and
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Thesis’s contents
Abstract :The abstract is a brief summary of your thesis, and should not be more than a one page. In an academic publication, the abstract should always be the first section after the title page.
Preface/Dedication/… after abstract the rest of others must put
like : preface, dedication, acknowledgement, … etc
Table of contents: after it contains all the parts of thesis and it automatically generated and allowed updating in any time.
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List of Figures:
List of Tables:
List of Symbols, Abbreviations and etc
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5. Basic structure of a Thesis chapters
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Basic structure of a Thesis chapters
Introduction
Literature Review/Background
Methodology
Results and Analysis
Conclusions and recommendations
Bibliography/References
appendices
Chapters from one to last chapter
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1. Introduction to Microsoft word
Microsoft Word has many set of tools and automated functions that can be helpful when writing your own researches (Bsc , Msc ,PhD and scientific paper). This guide seeks to relieve the workload when it comes to the formal aspects of your thesis:
Text formatting
Page numbers
Table of contents
Heading and footing
Cited and listed References
And others.
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Documents have both:
Physical structure, that may be : different on paper than on a screen; different with one page layout than another, different from printers
Logical structure, how the document is represented
Advantages
Corrections and revisions are easy.
Many formatting details handled automatically.
What are defaults?
Customized forms, form letters, and mail-merge
Can be stored and reused.
Structural templates can be defined by the user
do it once, use it over and over without affecting original
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2. Word window
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9. Writing and editing MS Word has many tools to help.
Creating the logical structure:
TEXT ENTRY
Modifying the logical structure:
EDITING
MS Word has many tools to help.
Many under Edit and Tools menus. A few:
Cut & Paste
Copy & Paste
Find & Replace
Spell/grammar check
Thesaurus
Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?

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2.1 Page setting
Select Page Layout (tab) and Click any options
All word initial setting
it takes from word options
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2.2 Different views
Print layout is the standard view in Word. It is useful for formatting your thesis. Word offers other ways to view the document as well.
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13. 2.3 How to show a hidden formatting?
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2.3 How to show a hidden formatting?
Sometimes we need to check all formatting in details but formatting information is often hidden or invisible. There is one button to do that, Hit the Show / Hide ¶ button in home.
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2.4 Styles
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The Styles menu is located under the Home tab.
This style is very useful to organize thesis chapters by using changing in the styles.
Normal for body text, Heading 1 for chapter headings, Heading 2 for subchapters, Heading 3 for sub- subchapters and so forth.
You can modify any headings as you like by Right click on a Style and click Modify.
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Present your personal own in the introduction

16. Paragraphing setting ?

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2. 5 References (tab)
Including :Captions (Figure and table), Footnotes, quotes, and Endnote reference.
2.5.1 Captions: When inserting pictures, figures and tables in your thesis, they should all have a small text describing what the reader sees a caption.
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For next figure

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2.5.2 Footnotes
It uses to avoid citation in text . Footnotes is useful to provide extra information and explanations, thus avoiding lengthy parenthesis in your body text :
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2.5.3 Quotes
If your write in English the quotation marks is
When you insert a short quote you must put it in quotation mark as below (Author, Year: Page number). Exactly how you should format and cite it depends on which reference style you use.
“This is an example”
Different languages use different quotation marks
In this slide there is hyperlink in this photo to lecture of endnote applications
2.5.4 References
Handling your sources, citations and bibliography can be a challenge, so we advise you to use an EndNote software . For more information refer to my lecture in Endnote applications
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22. 2.6 Insert
Place your marker inside the table Click Insert (tab) Pictures
Select a picture file Click Insert

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If you have a large tables in Microsoft Excel. When done, mark
the whole table and copy it and paste in Word maybe is not clear so we use :
Home (tab); Paste ; Paste Special select Bitmap
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Conflicts, inconstancies
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3. Review your document
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Spell check,
comments and
track changes
For applying the changing you must select one of these options
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4. Sections and page numbers
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Word has two types of breaks: Page Breaks and Section Breaks.
To change your numbering in a section, first you will need to apply a Section Break. Section Break means no connection between pages or make it and set the numbering as you want.
To do section break you must put cursor at the either at the end of a page or the beginning line of the page you want to start a new section.
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Insert tab under the Header & Footer grouping, click on the drop down arrow under Page Number and choose the style you would like to use.
Scroll to the next section that you want to be numbered differently and be sure you are in that section in the Header or Footer. On to the Design tab, in the Navigation group click on Link to Previous to turn that linking off.
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5. Automatic Table of Contents
If you have used Word’s built-in Heading styles to format your headings, you are now ready to make your Table of Contents.
For office more than 2010.
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6. List of Figures and List of Tables
If you prepared your document properly and related to headings and used captions on your figures and tables. We can easy automatically create caption lists of figures and tables.
References (tab) Insert Table of Figures
For table just change from figure to table
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8. Some of Keyboard Shortcuts in Microsoft Word
There are many keyboard shortcuts in Microsoft’s and you can find it by putting the cursor on the certain ribbon, such as :
New document Ctrl + N
Open document Ctrl + O
Save document Ctrl + S
Undo action Ctrl + Z
Redo action Ctrl + Y
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Bold text Ctrl + B (F)
Underline text Ctrl +U
Italicized text Ctrl + I (K)
Print Ctrl + P
Mark text Shift + Arrows
Mark all text Ctrl + A
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7. References
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Orakeltjenesten, Formatting your Master's thesis in Microsoft Word A comprehensive guide, Master's thesis in Text Processing, Trondheim, July 2013, Supervisor: Bill Gates
Internet websites.
Others references.
Own experiences and skills in MS office .
Norwegian University of Science and Technology
Faculty of Computer Guidance
Department of Microsoft Word
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31. Research Tools 5
Thank You !