2. Proactive Risk Management & Campus Partnerships Thanks to MaroonLink
Presented by Ann C. Goodman, Ph.D.,
Associate Director of Student Activities
Texas A&M University

3. Overview of Program Introduction Campus Context Size & Scope
History of Risk Management & Event Planning
Best Practices Committee Coordination
Stakeholders
Event Planning using Collegiate Link
Risk Identification
Results

4. Texas A&M University Large 4-Year Public Research
(College Station Campus)
Enrollment:
Fall ,515 | Spring 2016 – 55,092
No. of Recognized Student Organizations
Fall 2015 – 1,208 | Spring ,355

5. History of Risk Management & Event Planning
2006
2011
1999
2000
Various accidents prompted risk management assessment & adoption of new crisis response protocols and student rules
Bonfire Collapse prompted complete review of risk management protocols
Pre-Event Planning Form for RSOs implemented
StuAct OnLine platform introduced
VPSA Directs Review of Event Planning Processes
Number of Events Planned using MaroonLink:
Academic Year – 2,497

6. EVENT PLANNING ASSESSMENT
Student Activities Risk Assessment Form
Residence Life Risk Form
Greek Life Event Form
Rec Sports Facility Form
What event planning processes were currently in place
ONE Online Access for student leader & advisors
Easy Access – Quick turn electronic review
All Forms in One Location
What our students & staff were asking For…
4 SEPARATE PROCESSES
SIMILAR CONTENT
DISCONNECTED FROM EACH OTHER
ADDITIONAL FORMS WERE REQUIRED not available online
CONVIENIENCE
EFFICIENCY
CONSISTENCY
NO SURPRISES
RELEVANCY
Number of Events Planned using MaroonLink:
Academic Year – 2,497

7. IDENTIFICATION OF STAKEHOLDERS
TAMU
STUDENT
LEADERS
BRYAN / COLLEGE STATION
Police Departments
Sheriff Department
UNIVERSITYPOLICE DEPT
==========
HEALTH & SAFTEY OFFICE
FACULTY
& STAFF
ADVISORS
INSURANCE
COMPANIES
STUDY
ABROAD
TAMU BLDG &
FACILITY
MANAGERS
CITY OF BRYAN &
CITY OF COLLEGE STATION OFFICES
PARKING
SERVICES
FRATERNITY/SORORITY
CHAPTER ADVISORS & HQ
Number of Events Planned using MaroonLink:
Academic Year – 2,497

8. IDENTIFICATION OF EVENT PLANNING LOGISTICS
TYPE OF ORGANIZATION
Recognized Student Organization
Greek Organization
University Department or Office
EVENT ACTIVITIES
General Meeting (members only)
Travel Abroad
Sports Activity or Tournament
Number of Events Planned using MaroonLink:
Academic Year – 2,497

9. RISK & COMPLIANCE REQUIREMENTS
IDENTIFICATION OF
RISK & COMPLIANCE REQUIREMENTS
POLICY OR LEGAL COMPLIANCE EXAMPLES:
University Rules
Travel
Travel 25 miles or more from campus – TRAVEL FORM
Travel Abroad – STUDY ABROAD
University Rules, State Law
Minors (non-students under 18)
Background Checks – CPM APPLICATION / HR
Insurance Coverage – CPM
Youth Protection Training
Safety
Alcohol Use, Food Distribution, etc. – UPD, EHD, etc.
Security, Financial Transactions –
Transportation, Parking, Access
RISK ASSESSMENT
CATEGORIES
Physical
Reputational
Emotional
Financial
Facilities
Number of Events Planned using MaroonLink:
Academic Year – 2,497

10. ROUTING & REVIEW PROCESS
Event Activities
Target Audience
Organization Type
Greek Organization
Open to public
Step Show Performance
On Campus
Ticket Sales
Members Only
Step Show Practice
University Center
University Police
Parking & Transportation
Review
Fraternity & Sorority Life Professional
Advisor
Chief Student Leader
Advisor
Chief Student Leader
Review
Number of Events Planned using MaroonLink:
Academic Year – 2,497

11. MAROONLINK & Event Planning
Conditional Logic Drives:
Questions & Data Input
Reviewers
Approval

12. CONTINUED COLLABORATION & REGULAR REVIEW
Number of Events Planned using MaroonLink:
Academic Year – 2,497
RESULTS FOR THIS YEAR
TOTAL Number of Student Organization Pages
Jan ,208
May ,355
Increase of 12%
Use of Campus Partner Power User Committee
ML PowerUser Group was created to refine Event Planning Documentation & Review Process
Ensures student user & campus partner interests are considered throughout the process
Warrants that when changes occur with campus processes or partners we can account for that in the event planning online process.

13. Results for

14. TAMU EVENT RESOURCE

15. For More Information Ann C. Goodman, Ph.D. MaroonLinkhelp@tamu.edu
Associate Director of Student Activities |