1. Sharing Data among Applications
Access Web Feature
Sharing Data among Applications

2. Objectives Import or link an Excel worksheet
Export data to Excel and Word
Create report snapshots
Export and import XML data

3. Creating a New Database
Click the Start button on the Windows taskbar, click All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Access 2003 on the Microsoft Office submenu
Click the New button on the Database toolbar, and then click Blank database in the New area of the New File task pane
Click the Save in box arrow in the File New Database dialog box and then click 3½ Floppy (A:)
Erase the current entry in the File name text box, type Harton-Janes Clinic as the file name, and then click the Create button

4. Importing an Excel Worksheet
With the Harton-Janes Clinic database open, right-click in the open area of the Database window
Click Import
When Access displays the Import dialog box, click the Files of type box arrow and then click Microsoft Excel
If necessary, select 3½ Floppy (A:) in the Look in list
Make sure the Patient workbook is selected, and then click the Import button

5. Importing an Excel Worksheet
When Access displays the Import Spreadsheet Wizard dialog box, if necessary, click Show Worksheets and then click the Next button
Be sure the Patient worksheet is selected, and then click the Next button
If necessary, click First Row Contains Column Headings to select it
Click the Next button
If necessary, click In a New Table to select it and then click the Next button

6. Importing an Excel Worksheet
Because the Field Options need not be specified, click the Next button
Click Choose my own primary key
Because the Patient Number field, which is the current field, is already selected as the primary key, click the Next button.
Be sure the Patient appears in the Import to Table text box
Click the Finish button. Click the OK button

7. Importing an Excel Worksheet

8. Closing a Database
Click the Close button for the Harton-Janes Clinic : Database window

9. Opening a Database Click the Open button on the Database toolbar
If necessary, click 3½ Floppy (A:) in the Look in box. Click the Ashton James College database name
Click the Open button in the Open dialog box. If a Security Warning dialog box appears, click Open

10. Using the Export Command to Export Data to Excel
Click Queries on the Objects bar, and then right-click Client-Trainer Query
Click Export
If necessary, click the Save in box arrow and then click 3½ Floppy (A:)
Click the Save as type box arrow, and then click Microsoft Excel in the Save as type list
Be sure the file name is Client-Trainer Query, and then click the Export button

11. Using the Export Command to Export Data to Excel

12. Using Drag-and-Drop to Export Data to Word
Click the Start button on the Windows taskbar, click All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Word 2003 on the Microsoft Office submenu
Close the Getting Started task pane
Click the Microsoft Access button on the taskbar to return to Microsoft Access
Click the Restore Down button or resize the Access window so the Access window does not occupy the full screen

13. Using Drag-and-Drop to Export Data to Word
Be sure the Queries object is selected
Drag the Client-Trainer Query icon to the upper-left corner of the Word document. Do not release the mouse button
Release the mouse button and then click the Save button on the Standard toolbar in Microsoft Word
Type Client-Trainer Query in the File name text box, and then click the Save button in the Save As dialog box

14. Using Drag-and-Drop to Export Data to Word
Click in the Word window to deselect the table
Quit Word by clicking its Close button
Maximize the Microsoft Office Access window by double-clicking its title bar

15. Using the Export Command to Create a Snapshot
If the Microsoft Access Database window is not maximized, maximize the window by double-clicking its title bar
Click the Reports object, right-click the Client Amount Report, and then click Print Preview on the shortcut menu
Right-click the preview of the report
Click Export
If necessary, click the Save in box arrow and then click 3½ Floppy (A:)

16. Using the Export Command to Create a Snapshot
Click the Save as type box arrow, select Snapshot Format, be sure the Autostart check box is checked, and then click the Export button
If a Microsoft Office Access dialog box is displayed asking if you want to install Snapshot Viewer, click the No button and see your instructor
Click the Close button on the Print Preview toolbar
Click the C button for the Snapshot Viewer – [Client Amount Report] window

17. Using the Export Command to Create a Snapshot

18. Exporting XML Data
Click the Tables object, and then right-click Client
Click Export on the shortcut menu
Click the Save as type box arrow, scroll down, and then click XML in the list
If necessary, select 3½ Floppy (A:) in the Save in list
Click the Export button

19. Exporting XML Data Click the More Options button
Click the expand indicator (the plus sign) to the left of [Lookup Data], and then click the Trainer check box to select the Trainer table
Click the OK button
Click the Close button for the Microsoft Access [Ashton James College : Database (Access 2000 file format)] window

20. Exporting XML Data

21. Creating a New Database
Click the New button on the Database toolbar, and then click Blank database in the New area of the New File task pane
If necessary, click the Save in box arrow in the File New Database dialog box and then click 3½ Floppy (A:)
Type AJ Consulting in the File name text box and then click the Create button

22. Importing XML Data Right-click in the Database window
Click Import on the shortcut menu
Click the Files of type box arrow, scroll down, and then click XML in the list
If necessary, select 3½ Floppy (A:) in the Look in list
Click the Client file (Do not click the xsd version. If you do, you will import both tables, but none of the data. That is, the tables will be empty)

23. Importing XML Data
Click the Import button
Click the OK button

24. Importing XML Data

25. Closing the Database and Quitting Access
Click the Close Window button for the AJ Consulting : Database window
Click the Close button for the Microsoft Access window

26. Summary Import or link an Excel worksheet
Export data to Excel and Word
Create report snapshots
Export and import XML data

27. Access Web Feature Complete