1. Engineering Services Engineer
David Griffin
Engineering Services Engineer

3. Updated June 2010

4. OP40-1 • This is a WYDOT internal policy, not intended for use by LPAs
• Attachment 1 is the LPA Guidelines for WYDOT grant administrators to use when overseeing LPAs

5. Attachment 1 Introduction, page 1
• Three options for LPAs: 1. Adopt template policy 2. Modify template policy 3. Develop your own policy

6. Attachment 1
• If Option 1 is selected, just fill in the blanks • Template policy is available at: Business with WYDOT Local Public Agencies Template Policy

7. Attachment 1
• If Option 2 or 3 is chosen: 1. The LPAs proposed policy must be in writing 2. It must contain procedures for the six eighteen (!) items listed 3. It must be approved by WYDOT

8. Template Policy Page 1, Para 3
• Definition of A/E services • What is the Brooks Act? • programadmin/172qa.cfm

9. Template Policy Section II(A), page 2
• Three methods for soliciting consultants: a. Using WYDOT registry b. Project-specific SOIs c. Request for proposals

10. Template Policy Section II(B), page 2
• Sample selection form (CS-5) and instructions on website

11. Template Policy Section XII(A), page 7
• Informal selection for “small” agreements • Simplified acquisition threshold currently $150,000 (new reference is 48 CFR 2.101)

12. Template Policy Section II(B)(4)(a), page 4
• Architectural or engineering related projects must be qualification-based selection • Cannot solicit fee proposals before the selection

13. Template Policy Section III, page 4
• WYDOT grant administrator must approve selection before proceeding • Notify all firms of top 3

14. Template Policy Section IV, page 4
• Determination of Consultant Audits for LPAs • Consultant Risk Assessment to Determine Audit Type

15. Template Policy Section VII, page 5-6, and Attachment 1
• Federal provisions that must be included in all federal aid contracts and subcontracts • For FTA funding, contact the WYDOT grant administrator for additional provisions

16. Template Policy Section IX, para 2, page 7
• WYDOT grant administrator must approve the contract before execution

17. Template Policy Section XI, page 7
• Sample performance appraisal form (CS-4) and instructions on website

18. Template Policy Section XII(C), page 8
• Document, document, document

20. • All references available at: www. dot. state. wy
• All references available at: Business with WYDOT Local Public Agencies