1. National Source Register Federal Agency For Nuclear Control
BELGIUM
20/03/2017
Daan VAN DER MEERSCH
National Registre – 20/03/2017 – Daan VAN DER MEERSCH

3. Eg. : Authorized for sealed Cs-137 sources with a total maximal activity of 2,6 GBq.
Reality: 2 sources 1,3 GBq or 1000 sources 2,6 MBq or ????

6. Some comments…
License per source VS. license per source-terme (Max Total Activity). Harmonization needed!
3 sterilization units Co-60 considered as 3 separate sources:
Gammir I : 9,6 x 1016 Bq Gammir II : 3,7 x 1016 Bq
Gammacel : 8,9 x 1014 Bq
Authorized sources ≠ Present sources on site
Modifications (evacuation, additions) without notification to FANC (offence)
Not 100 % correct:
Typing errors (decimals)
Errors in units (MBq, GBq, …)
Inventory not or incomplete

7. History
< 2001: Provincial (10) competence
Inheritance of documents

8. 2001: Creation of the FANC by law
Paper authorizations + supporting database CIS:
Snaphot on the moment of application
Error sensitive
Specific output difficulties
No direct calculations possible
Supporting documents are archived on paper
No uniform authorizations
No use of ‘applications’
Centralisation
Management of establishments (Unique Number)
Registration of licensed inventory

10. 2013: CIS2: CRM-Based database
Snaphot on the moment of application
Migration problems from CIS1
No technical details registered
(bv. brand, brand-type, SF, …)
No “gradle to grave” tracking
(exception for HASS)
Linking establishment to business registration number
Document Workflows
Structuring the inventory (drop-down lists)
Use of ‘Applications’
Costumized output possible (views, reports, …)
Communications via
Automatic document generation
Underlying document-management
Workflows and process-control

11. HASS Management
Transposition of the 2003/122/Euratom directive in > Follow-up by the use of “Record sheets”
2005: Reception of record sheets -> Paper Box
>2010: Input in RAIS v. 3.0

12. RAIS (2010-2013) Free database Record keeping Time consuming input
Difficult ouput
Not user-friendly
No document generation
No automatization,
no workflows
No link with CIS (authorizations, establishments, contacts, …)
: Excel

13. 2016-now
Integration Physical Items in CRM (centralized database)

14. 2016-now Integratie Physical Items in CIS (CRM)
Centralized info (establishment, authorizations, inventory)
Status of source (in use, out of use, in transfer, …)
Calculations of actual activity and IAEA-source category
Customizable output:
Lists, views, …
Communications (reminders, …)
Detecting annomalies (no authorization, ...)
Time consuming input
Only for HASS
Subject - date - author

15. Central database FANC (CRM)
Future
Central database FANC (CRM)
Input RPE on the field
Physical inventory of ALL sealed sources AND X-ray equipments
Every change to the inventory has to be notified every month
Synchronization with the RPE-organizations ( every 24h.)
Automatic synchronization and consultable logbook (changes in time)
Uniform information (minimizing free text fields)
Automatic data-control and creation of actions for nuclear inspectors (process-control)
Legally binding directive

16. Main difficulties Legacies of the past (paper-based archives);
No uniform categorization (isotopes, applications, …)
Large numbers (> )
Constanty changing data (establishments + inventory)
Time consuming input
Human errors
No customized output
Subject - date - author

17. Key point to succes
Harmonization in authorized inventory = source terme + application(s) or every source seperately?
Database + minimizing free-text fields
Avoid confusions (distributer ≠ manufacturer; unique number source ≠ unique number container, source types ≠ capsule types, …) LISTS AVAILABLE?
Estbalishments management (mechanisms) eg. link business registration number Changes of address, transfers, movements, changes of names
Management of establishments, authorizations and physical inventory must be related or must be able to communicate (centralized database)
Web-based input with (automatic) quality check
Source status: In use, out of use, sent abroad, source taken over, source to NIRAS
Legal base
Output and reaction patterns:
More than X number of month no information of a source? Out of controll?
Sources ‘out of use’ for more than 5 year?
Exceeding licensed source term …

18. The Federal Agency for Nuclear Control Ravensteinstraat 36
1000 Brussels
Tel  : +32 (0)2  Fax : +32 (0)2