1. TRB Annual Meeting Performance Measure
Utah Department of Transportation
Michael Fazio
2010 Research Advisory Committee Meeting Kansas City, Missouri

2. In This Presentation Objectives Process Ideas Implementation Tracking
Case
Return on the Investments
Conclusions
What I will try to cover during this presentation
2010 Research Advisory Committee Meeting Kansas City, Missouri

3. Presentation Objectives
Explain UDOT’s performance measures for attending TRB annual meeting
The purpose of this presentation is to explain the UDOT’s Performance Measure for attending the TRB annual meeting.
This process was featured in a TRB’s publication article
Governments require accountability for activities and expenditure
UDOT’s leadership is required to justify business travel –
The TRB annual meeting attendance may be difficult to justify
UDOT sends annually about ten managers
2010 Research Advisory Committee Meeting Kansas City, Missouri

4. TRB Annual Meeting Attendance
Performance Measures Objectives
Show leaders a return on travel cost investment
Maximize return on investment on TRB attendance
One of UDOT leaders idea was to track the return on the investment
To show that the state was getting something tangible with the funds used to send managers at TRB
2010 Research Advisory Committee Meeting Kansas City, Missouri

5. Costs 2010 Research Advisory Committee Meeting Kansas City, Missouri
The average cost to send UDOT managers to the TRB annual meeting a about $50,000
These cost include salaries and travel costs
In the past years UDOT was sending 15 to 20 managers
Last year was reduced to six because of travel restrictions
2010 Research Advisory Committee Meeting Kansas City, Missouri

6. Process Attendees Selection Distribution of Information
Pre-TRB Meeting
Attendance
Submitting List of Selected Ideas for Implementation
The process is simple
After the attendees are selected
The research division provides information to the attendees on TRB and what they will need to provide after attending the meeting
We have a pre-TRB meeting with the prospective attendees to explain the program and what is expected of them
Attendance to the meeting
Submittal of the selected ideas for inplementation
2010 Research Advisory Committee Meeting Kansas City, Missouri

7. Attendees Senior Leadership Presenting Papers TRB Committee Members
Critical Initiative Technical Experts
Invited to Poster Sessions
Based on Travel Budget
The TRB meeting attendees are selected according to this criteria
2010 Research Advisory Committee Meeting Kansas City, Missouri

8. Participant Requirement
Must bring back at least two ideas
Must be Implementable
2010 Research Advisory Committee Meeting Kansas City, Missouri

9. TRB Form Presenters Description/Notes Champion/Resources
Implementation Plan
Schedule
Status
Accomplishments
Cost/Benefit Ratio
Savings
This is what the managers attending the TRB annual meeting have to provide
2010 Research Advisory Committee Meeting Kansas City, Missouri

10. Implementation Present ideas to Senior Leaders
Project tracking/status form
Provide implementation plan
Report implementation progress
After coming back form the meeting the ideas collected for implementation are presented to senior leaders and
Entered into a implementation tracking sheet
The attendees provide an implementation plan
The attendees report regularly on the implementation progress
2010 Research Advisory Committee Meeting Kansas City, Missouri

11. 2010 Research Advisory Committee Meeting Kansas City, Missouri

12. Rate of Implementation
2010 Research Advisory Committee Meeting Kansas City, Missouri

13. Cost Benefits Show return on the investment Quantifiable
Non-quantifiable
2010 Research Advisory Committee Meeting Kansas City, Missouri

14. Some Implemented Projects
Cable median barrier
SPMT for accelerated bridge construction
Real time legal advice for NEPA
Automated survey of pavement distress
Efficiency in asset management
Activity based travel demand model
Inclinometer instrumentation for transportation projects
Overlay edge rut MMQA data run off the road
New tools for safety analysis
2010 Research Advisory Committee Meeting Kansas City, Missouri

15. Example: I-15 Cable Barrier Installation in Utah County
Idea from TRB meeting
Presented to Senior Management for Implementation
Installed in area with high accident rate and mortality rate because of median crossing
2010 Research Advisory Committee Meeting Kansas City, Missouri

16. 2010 Research Advisory Committee Meeting Kansas City, Missouri

17. I-15 Cable Barrier Installation Statistics
Segment 1
length: 7.51 miles
project cost: $1,130,000
service life: 15 years
Cross-over crashes, fatal and serious injury: 17
Cross-over crashes, fatal and serious injury: 2
2010 Research Advisory Committee Meeting Kansas City, Missouri

18. More Statistics Segment 2 length: 10.2 miles project cost: $1,950,000
service life: 15 years
Cross-over crashes, fatal and serious injury: 18
Cross-over crashes, fatal and serious injury: 2
2010 Research Advisory Committee Meeting Kansas City, Missouri

19. Conclusion
TRB Annual Meeting is infused with new ideas and technology ready for implementation
New technologies and ideas presented at TRB can improve DOTs business
Attending DOTs personnel can collect ideas
TRB meeting attendance performance measures can justify the travel costs
2010 Research Advisory Committee Meeting Kansas City, Missouri

20. QUESTIONS?
2010 Research Advisory Committee Meeting Kansas City, Missouri