1. WUFAR (WISCONSIN UNIFORM FINANCIAL ACCOUNTING REQUIREMENTS)
Kathy Guralski, Auditor, School Finance Team
Wisconsin Department of Public Instruction
October 31, 2007

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3. This presentation is the first of two webcast that will focus on reporting by public elementary and secondary schools in the State of Wisconsin.
This webcast will focus on the Wisconsin Uniform Financial Accounting Requirements “WUFAR”
The second webcast will provide you with examples of accounting transactions and how to properly account for them

4. Wisconsin Uniform Financial Accounting Requirements
WUFAR 101
Wisconsin Uniform Financial
Accounting Requirements
It is a multi-dimensional reporting system that can also be used as an accounting system
Not required accounting, but required reporting
Always used in conjunction with the Budget and Annual Reports
Download off website
WUFAR
Multi-dimensional reporting system
Can also be used as an accounting system
Not required for general ledger use
Is required for reporting to DPI
Makes your life much easier to use in your general ledger
Most canned software used by districts reflects this chart of accounts
Therefore when you load data from your software to DPI reports it is the same chart of accounts
WUFAR is available on the school financial services homepage at this link

5. WUFAR Sequence of Dimensions
Fund
Location
Source of revenue/Object of expense
Function
Program or Project
These are the dimensions of the WUFAR which I will talk about

6. WUFAR Account Format Fund Location Object/ Function Program/
Source Project
XX XXX XXX XXXXXX XXX
Most of the commercial software used in districts will display account codes in this order. In DPI reporting you will see the function number preceding the object or source. DPI reporting does not require location detail.

7. Wisconsin Uniform Financial Accounting Requirements - cont.
Code numbers are arranged in hierarchical order. A zero (0) in any position of a code represents a total of more detailed account codes.
The following is an example of a hierarchy in the source dimension:
Fund Function Description
10R Taxes
10R Payment for Services
10R Non-Capital Sales
10R School Activity Income
10R Earnings on Invest
10R Other Local Sources
10R Total Local Revenue
210 Taxes includes
211-Property Tax,
212-Property tax chargebacks,
213-mobile home tax
219-Other taxes

8. Wisconsin Uniform Financial Accounting Requirements – cont
Code numbers are arranged in hierarchical order. A zero (0) in any position of a code represents a total of more detailed account codes.
The following is an example of a hierarchy in the expenditure dimension:
Fund Function Description
10E Salaries
10E Employee Benefits
10E Purchased Services
10E Non-Capital Objects
10E Capital Objects
10E Other Objects
10E Total Regular Curriculum
function includes
Art,
English language
foreign languaguie
100 object includes
110-permanent full time
120-permanent part time
130-temporary full time
140-temporary part time

9. Reporting to DPI
District general ledger will include more detail of accounts than the DPI budget and annual report. Many of the dimensions will roll into the rollup account. For example, on your general ledger you may have account code functions for Art and for English Language. When you file your report with DPI both functions will roll up into a function for Regular Education.
Software vendors have strip files to convert from the detail to the allowable per DPI

10. Reporting to DPI
Download WUFAR allowable account classifications by fund off website

11. WUFAR Account Format Fund ------- XX
Most of the commercial software used in districts will display account codes in this order. In DPI reporting you will see the function number preceding the object or source. DPI reporting does not require location detail.
The first dimension that we will talk about is the fund

12. FUND:
A fiscal and accounting entity with a self-balancing set of accounts…which are segregated for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations
Generally accepted accounting principles define a fund as the slide
Self-balancing
Segregated for a specific activity

13. FUND STAND ALONE ACCOUNTING ENTITY
BALANCE SHEET, REVENUES AND EXPENDITURES FOR EACH FUND
WITHIN FUND, “DEBITS” MUST EQUAL “CREDITS” (the fund must be self-balancing)
CHANGE IN FUND BALANCE EQUALS DIFFERENCE BETWEEN FUND REVENUES AND EXPENDITURES
Government accounting

14. FUND
ENDING FUND BALANCE MINUS BEGINNING FUND BALANCE = REVENUES MINUS EXPENDITURES
MORE REVENUES THAN EXPENDITURES MEANS MORE FUND BALANCE AT END OF YEAR

15. GENERAL FUND
FUND 10
FINANCIAL TRANSACTIONS RELATING TO CURRENT OPERATIONS NOT REQUIRED TO BE ACCOUNTED FOR IN OTHER FUNDS
Day to day operations, generally not real unusual or required to be reported in another fund
Also referred to as an instructional fund
-used for instruction activities and pupil support activities or instructional staff support

16. SPECIAL PROJECTS FUNDS
GIFTS AND DONATIONS RECEIVED FROM PRIVATE PARTIES THAT CAN BE USED FOR DISTRICT OPERATIONS
FUND 23
ANY REMAINING TEACH FUND BALANCE BEING USED TO MAKE PAYMENTS ON A TEACH LOAN
FUND 27
SPECIAL EDUCATION AND RELATED SERVICES FUNDED WHOLLY OR IN PART WITH STATE OR FEDERAL SPECIAL EDUCATION AID
FUND 29
SPECIAL REVENUE K-12 INSTRUCTIONAL PROGRAMS NOT REQUIRED TO BE REPORTED IN OTHER SPECIAL REVENUE FUNDS
Fund 21 -
Gifts not expended in the same year or significant amount not allowed to be reported in fund 10
Include here both expendable and non-expendable (explain that term)
Fund 29 –
Headstart, Federal Indian Education funded programs

17. DEBT SERVICE FUNDS FUND 38 FUND 39
Repayment of debt issues that were either; not authorized by school board resolution before August 12, 1993, or incurred without referendum approval after that date.
FUND 39
Repayment of debt issues that were either; authorized by school board resolution before August 12, 1993, or approved by referendum.
Referendum vs non-referendum
Debt proceeds do not get reported here
Revenue to make the repayment will be a tax levy or in fund 38 may be a transfer from fund 10 (WRS payment common example)

18. CAPITAL PROJECTS FUNDS
FUNDS 41, 48 AND 49
RECORDING EXPENDITURES FINANCED THROUGH BONDS, PROMISSORY NOTES, STATE TRUST FUND LOANS, LAND CONTRACTS OR TAX LEVY (EXPANSION FUND OR TIF)
CAPITAL EXPANSION FUND – PROJECTS FINANCED WITH TAX LEVY STATUTE (10m)
USE OF THIS FUND RESTRICTED FOR CAPITAL EXPENDITURES RELATED TO BUILDINGS AND SITES. (ACQUIRING AND REMODELING BUILDINGS AND SITES, AND MAINTENANCE OR REPAIR EXPENDITURES THAT EXTEND OR ENHANCE THE SERVICE LIFE OF BUILDINGS AND BUILDING COMPONENTS, SITES AND SITE COMPONENTS)
EQUIPMENT CANNOT BE ACQUIRED THROUGH THE USE OF THIS FUND
APPROVED AT ANNUAL MEETING (Resolution every year)
FUND 48 - PROJECTS FINANCED WITH A TAX LEVY PER STATUTE (TIF)
CURRENTLY NO DISTRICTS REPORT HERE
FUND CAPITAL PROJECT ACTIVITIES
RECORD PROCEEDS OF BORROWING AND RELATED EXPENDITURES
Debt proceeds can only be used for purposes of borrowing
Separate Bank Account recommended

19. FOOD SERVICE FUNDS FUND 50
ACCOUNT FOR THE DISTRICT’S FOOD SERVICE ACTIVITIES
ACTIVITIES RELATING TO PUPIL AND ELDERLY FOOD SERVICE ACTIVITIES
If the program does not support itself, a transfer from fund 10 or 80 is to be made
Separation between the revenue and cost of the elderly is to be maintained so that fund 10 is not supporting elderly which is really a community program

20. AGENCY FUND
FUND 60
ACCOUNT FOR ASSETS HELD BY THE DISTRICT FOR PUPIL ORGANIZATIONS.
ONLY BALANCE SHEET ACCOUNTS FOR THIS FUND ARE REPORTED IN THE BUDGET AND ANNUAL REPORTS.
May include booster club and other parent organizations
An organization should not have a negative balance at year end.
Policies and procedures by district office are very important
Most susceptible to theft – many people handling money (fund-raisers)
This is the one people lose their jobs over

21. TRUST FUNDS
ASSETS HELD BY THE DISTRICT IN A TRUSTEE CAPACITY FOR INDIVIDUALS, PRIVATE ORGANIZATIONS, OTHER GOVERNMENTS AND/OR OTHER FUNDS
FUND 72
ACCOUNTS FOR GIFTS AND DONATIONS SPECIFIED FOR THE BENEFIT OF PRIVATE INDIVIDUALS AND ORGANIZATIONS NOT UNDER THE CONTROL OF THE SCHOOL BOARD
FUND 73
ACCOUNTS FOR RESOURCES HELD IN TRUST FOR FORMALLY ESTABLISHED DEFINED BENEFIT PENSION PLANS, DEFINED CONTRIBUTION PLANS OR EMPLOYEE BENEFIT PLANS
DISTRICT HOLDS THE INVESTMENT, IS RESPONSIBLE FOR ACCOUNTING FOR IT BUT THE SPENDING OF THE FUNDS IS NOT DETERMINED BY THE SCHOOL DISTRICT
Fund 72
SCHOLARSHIPS
CASH AND INVESTMENT ACCOUNTS ARE REQUIRED AS SPECIFIED BY DONORS
Fund 73
MUST HAVE A LEGALLY ESTABLISHED TRUST SET UP TO FUND POST EMPLOYMENT BENEFITS
TO BE ELIGIBLE FOR CATEGORICAL AID, CONTRIBUTION MUST EQUAL ANNUAL REQUIRED CONTRIBUTION (ARC)
DETERMINED BY AN ACTUARY.

22. COMMUNITY SERVICE FUNDS
ACTIVITIES WHERE THE PRIMARY FUNCTION IS TO SERVE THE COMMUNITY AND ARE OUTSIDE THE REGULAR AND EXTRACURRICULAR PROGRAMS FOR STUDENTS
EXAMPLES - ADULT EDUCATION, COMMUNITY RECREATION PROGRAMS, NON-SPECIAL EDUCATION PRESCHOOL, DAY CARE SERVICES
DISTRICT MAY LEVY FOR THIS FUND
MAY NOT MAKE A TRANSFER FROM FUND 10

23. PACKAGE AND COOPERATIVE PROGRAM FUNDS
MULTIDISTRICT PROJECTS FOR WHICH IT IS NECESSARY TO KEEP A SEPARATE RECORD OF ACTIVITY SO THAT PARTICIPANT DISTRICTS’ SHARE CAN BE DETERMINED
FUND 91
EXPENDITURES MADE BY A HOST DISTRICT FOR PROGRAMS MADE AVAILABLE TO OTHER DISTRICTS THROUGH A CESA
FUND 93
CONSORTIA PROGRAMS FUNDED WITH LOANS FROM THE TEACH WISCONSIN BOARD
FUND 99
ALL OTHER TYPES OF COOPERATIVE INSTRUCTIONAL FUNDS- NEVER REPORT SPECIAL EDUCATION
MULTIDISTRICT PROJECTS FOR WHICH IT IS NECESSARY TO KEEP A SEPARATE RECORD OF ACTIVITY SO THAT PARTICIPANT DISTRICTS’ SHARE CAN BE DETERMINED
Still instructional funds
REVENUES MUST EQUAL EXPENDITURES
WRITTEN AGREEMENT
Fund 91
REVENUE – CESA PAYS HOST DISTRICT FOR FULL COST OF PROGRAM
ONLY REVENUE
MUST EQUAL EXPENDITURES
CESA MAKES THE PACKAGED SERVICE AVAILABLE TO SCHOOL DISTRICT
THE PARTICIPATING DISTRICTS, INDLUDING THE HOST DISTRICT, WILL PAY CESA FOR THEIR SHARE OF THE PROGRAM
HOST DISTRICT RECORDS CESA PAYMENTS WHICH MUST COVER THE EXPENDITURES

24. WUFAR Account Format Fund Location --------------------- XX XXX
Most of the commercial software used in districts will display account codes in this order. In DPI reporting you will see the function number preceding the object or source. DPI reporting does not require location detail.
Location – generally denotes buildings or sites such as elementary, middle, high building or district-wide (I will not talk about – DPI does not collect)

25. WUFAR Account Format Fund Location Object/ Source
XX XXX XXX
Most of the commercial software used in districts will display account codes in this order. In DPI reporting you will see the function number preceding the object or source. DPI reporting does not require location detail.
Next we will look at object/source
These are two different codes
WUFAR has a list of source codes and a separate list of object codes

26. SOURCE & OBJECT
The Source dimension is used to classify revenues and other fund sources by their origins.
The Object dimension is used to identify the service or commodity used in accomplishing a function.

27. REVENUE CODING: 2 QUESTIONS
REVENUE SOURCES
REVENUE CODING: 2 QUESTIONS
“WHO’S PAYING THE MONEY?”
“WHAT IS IT FOR?”

28. REVENUE CODING SOURCE CODES LOCAL (SOURCE 200)
A WI DISTRICT (SOURCE 300)
DISTRICT OUTSIDE WI (SOURCE 400)
INTERMEDIATE EDUCATIONAL AGENCY (SOURCE 500)
STATE AGENCY (SOURCE 600)
FEDERAL AGENCY (SOURCE 700)
OTHER FINANCING (SOURCE 800)
OTHER REVENUES (SOURCE 900)
200 received from a local source such as the tax levy
300 – received tuition from another school district for a resident student attending there
500- received reimbursement from a CESA or CCDEB for a service provided them or CESA received aid and is transiting it to the district
600-State aid received
700-federal aid received
800-other financing sources – proceeds of new debt issue
900-other (adjustments, miscellaneous)

29. EXPENDITURE OBJECTS NORMAL RULE:
EXPENDITURES ARE CHARGED TO THE FISCAL PERIOD WHEN THE SERVICES ARE PROVIDED, SUPPLIES ARE USED OR EQUIPMENT IS ACQUIRED.

30. MOST-USED OBJECT CODES
OBJECT CODING
MOST-USED OBJECT CODES
Salaries (100 Objects)
Fringe Benefits (200 Objects)
Purchased Services (300 Objects)
Non-Capital Objects (400 Objects)
Capital Objects (500 Objects)
Debt Retirement (600 Objects)
Purchased service – contract with OT or PT to provide service to the district
400 – general supplies
500-equipment with a life over 1 year
600-principal and interest payments made on debt

31. WUFAR Account Format Fund Location Object/ Function Source
XX XXX XXX XXXXXX
Most of the commercial software used in districts will display account codes in this order. In DPI reporting you will see the function number preceding the object or source. DPI reporting does not require location detail.
Now we will look at functions

32. FUNCTION CLASSIFICATION
FUNCTION DESCRIBES THE PURPOSE FOR WHICH A SERVICE OR MATERIAL OBJECT IS ACQUIRED.
Reporting to DPI is often at the 2 or 3-digit function level, but local districts can use more detail for tracking expenditures.

33. Which defined purpose caused the revenue or expense to be incurred???
FUNCTIONAL CODING
THE QUESTION TO ANSWER:
Which defined purpose caused the revenue or expense to be incurred???

34. Defined Purposes: (AKA: FUNCTIONS)
Instructional (100000) limited to activities between students and teaching staff
Support Services (200000) administrative, technical & logistical support to both instructional and non-instructional programs
Community Services (300000)
Non-Program Trans. (400000)purchased instructional services,, interfund transfers, open enrollment tuition are included here
District-Wide (500000)used only with revenue sources

35. WUFAR Account Format Fund Location Object/ Function Program/
Source Project
XX XXX XXX XXXXXX XXX
Most of the commercial software used in districts will display account codes in this order. In DPI reporting you will see the function number preceding the object or source. DPI reporting does not require location detail.
Now we will look at program/project

36. PROGRAM/PROJECT CLASSIFICATION
Program/Project is designed to identify a group of activities. Generally these activities are identified separately for financial support. They may also be used for internal tracking by district.

37. PROGRAM/PROJECT CLASSIFICATION
Project codes are determined by DPI
Project codes are for internal use
DPI collects ONLY fund 27 program/project codes

38. COMMON PROJECT CODES
141 – identifies expenditures reimbursed by ESEA Title I-A
341 – identifies expenditures reimbursed by IDEA flow-through grant
547 – identifies expenditures reimbursed by food service aid – lunch

39. ORGANIZATION OVERVIEW
Chart of
Accounts
Fund 10
Annual
Report to
DPI
Addendas
Fund 20
Debt
Service
Amort.
Schedules
Fund 30
Fund 40
Overview – general ledger loaded into SAFR annual report
Manually enter addendas, debt service amort schedules, 08 table
In addition, fund 27 goes to special ed claim (will be on line in a few years and will pull from SAFR report)
Special
Ed.
Claim
Fund 27
Fund 50
08 Debt
table.
Other Funds