1. Responsive and Responsible Bids
Supplier Diversity Exchange – Tallahassee
October 4, 2016
Presenter: Ann Reeves, Departmental Purchasing Director

2. Table of Contents
I. Competitive Solicitations
II. Non-Competitive Solicitations
III. Public Records

3. We want you to submit a responsive and responsible reply.
I. Competitive
Solicitations
II. Non-Competitive
III. Public Records
We want you to submit a responsive and responsible reply.

4. Competitive Solicitations
I. Competitive
Solicitations
II. Non-Competitive
III. Public Records
Preparing a solicitation response binder
Following a solicitation’s directions on response format
Preparing an electronic solicitation response
Following a solicitation’s directions on an electronic format, including file types
Price sheets
Following a solicitation’s directions on price sheet completion

5. Competitive Solicitations
I. Competitive
Solicitations
II. Non-Competitive
III. Public Records
Responsiveness criteria
Checking your response against the agency’s responsiveness criteria
Timelines and timeliness of reply
Following a solicitation’s timelines
Avoiding late responses

6. Competitive Solicitations
I. Competitive
Solicitations
II. Non-Competitive
III. Public Records
Seek to clarify
How to respond if an agency sends you a seek to clarify
Cone of silence
How inappropriate contact can deem a vendor non-responsive
Notification of non-responsiveness
Monitoring VBS postings

7. Non-Competitive Solicitations
I. Competitive
Solicitations
II. Non-Competitive
III. Public Records
Being prepared to receive eQuotes in MFMP
Keeping MFMP information up-to-date, including s
Ensuring the solicitation box is checked
Making sure the notification s go to your company’s correct contact

8. Non-Competitive Solicitations
I. Competitive
Solicitations
II. Non-Competitive
III. Public Records
Preparing an electronic solicitation response
Following a solicitation’s directions on electronic format, including file types
Ensuring you are the target vendor for state term contract (STC) and General Services Administration (GSA) vendors
Timelines and timeliness of reply
Following a solicitation’s timelines
Avoiding late responses

9. Public Records Preparing a redacted reply I. Competitive Solicitations
II. Non-Competitive
III. Public Records
Preparing a redacted reply