1. Professional Development Practitioner’s Workshop
March 16th, 2017
4CSD Annual Conference
Sharon Beynon, Katie O’Brien, and Leslie Carr

2. Agenda L Committee structures
Needs assessment surveys and focus groups
Evaluations (workshop and program)
Budgeting
Hiring speakers/presenters
Putting together a professional development program for all employee groups
Annual reporting to the chancellor’s office
What is FLEX/tracking FLEX hours
What counts as FLEX
Marketing your professional development offerings
Working with administration to garner support for professional development
Q&A

3. Professional Development Bingo K
Win Fame, Fortune, and New Friends AND Learn About the Great Things your Colleagues are Up To!

4. Committee Structures L
One general committee?
One committee for each constituent group?

5. Committee Structure at College of the Canyons
Figure 1: Committee Structure at College of the Canyons. Outline on following slide.

6. Outline of Committee Structure at College of the Canyons
Diane Fiero - Vice President Human Resources
Leslie Carr - Director Professional Development
Assistant
Coordinating Committee - The Coordinating Committee will: *develop campus-wide prof. dev. Activities *evaluate prof. dev. Activities *review the prof dev. Budget
Chair - Committee Chairs will also serve on the Coordinating Committee
Administrative Development Committee
Classified Development Committee
Chair - Committee Chairs will also server on the Coordinating Committee
Faculty Development Committee

7. Needs Assessment Surveys K+S
Use models as a springboard
Consider constituency group focus groups to tweak for your college
Design instrument to capture both common and different employee group needs
Include items on preferred delivery method and timeframe
Do annually
Use as foundation and refer to in plans/activities
Samples provided

8. Evaluations K+S Determine areas of most valued feedback
Include items on “application” of knowledge/skills learned and connection to better serving students and/or campus
If activity funded by grant or special funds, construct items that
provide needed reporting data
Samples

9. Budgeting K
Research which pots “available” and under purview of Coordinator:
General Fund
Student Equity, SSSP, Basic Skills
Grants (i.e. Title V)
Increase in Base Allocation Funding for Increased Operating Expenses
Utilize Needs Assessment and Committee to determine line items such as:
Campus Wide Initiatives (i.e. Retreats, Leadership Academy, Technology Training…)
Memberships
Support for travel and other projects identified by individuals, constituency groups or divisions
Presenters/Facilitators
Hospitality
Supplies
Sample Review

10. Hiring Speakers/Presenters S+L
Negotiate!
Collaborate with a neighboring
college to share costs and
encourage interaction among
employees

11. Use faculty and staff expertise! S
The “problem with outsiders”
Create community
Build leaders

12. Developing a Program for All Employee Groups ALL
At College of the Canyons, all workshops are open to all employees
Use Needs Assessment & Strive for balance of activities that
- Address specific employee group needs
- Support common training (i.e. technology)
- Provide opportunities that intentionally bring together all constituencies
(i.e. Retreats, Leadership Academy, Collegial gatherings, Community Service…)

13. Professional Development Ventura College
Faculty
Classified
Administrators
Whole Campus Development
Parts That Make The Whole

14. Professional Development at Ventura College

15. Classified Staff Empowerment
Ventura College Classified Senate Took a Lead
Classified retreat
Leadership training
Mentoring and Orientation
Every kind of employee needs PD

16. Classified Classified Retreat
Personal Professional Development Plan
Statewide Classified Leadership Institute
Classified

17. What is FLEX? K
1981 Legislation (AB 1149) allowed colleges option of adopting Flexible Calendar Program.
Colleges can choose to reduce 175 day instructional calendar from 1-15 days
Purpose: To provide time for faculty to participate in developmental activities related to staff, student and instructional improvement.

18. What Counts as FLEX? K
Activities must fall under 9 areas in Chancellor’s Office annual report
Course Instruction and Evaluation
Staff Development In-Service Training & Instructional Improvement
Program and Course Curriculum or Learning Resource Development and Evaluation
Student Personnel Services
Learning Resource Services
Related Activities Such as Student Advising, Guidance, Orientation, Matriculation Services, and Student, Faculty, and Staff Diversity
Departmental or Division Meetings, Conferences and Workshops, and Institutional Research
Other Duties as Assigned by the District
Other Category that Contributes to the Improvement of Instruction, Administrative, or Student Services

19. What Counts as FLEX? K
FLEX must be non-compensated, and take place OUTSIDE of regularly scheduled duties such as classes, office hours and other contracted duties.
Campuses develop process to determine which activities will count under each category such as
-On Campus FLEX “Days” & Workshops
-Pre-approval by Dean and/or Committee
-Development of “Pre-Approved” activities list - RHC sample
Visit:

20. FLEX Reporting L
Campuses must track & maintain records for at least 3 years to include:
-Proof all full time & part time instructional faculty completed required FLEX obligation for year or
had pay “adjusted” accordingly
-Proof of completion of Individual FLEX Plans annually for all FT & PT faculty
-Documentation of completed FLEX activities for all FT & PT
Annual Flexible Calendar Program Certification that details all proposed FLEX activities by their appropriate Chancellors office category due to Chancellor’s Office by June 1st
Online FLEX Reporting system sample – Visit:

21. Marketing Your Program
Branding Matters

22. Create the Energy– with EVERY Session

23. Getting Support for Your Program S+L
Chancellor/President support essential
At College of the Canyons:
FT Administrator in Professional Development
District funding
Expectation that all employees will participate in on-going Professional Development included in all job announcements
Chancellor presents workshops several times a year
Board of Trustees hosts workshop during fall and spring FLEX week and attends nearly all Professional Development events

24. Getting Support for Your Program S+L
Communicate with administrators about upcoming events and ask them to encourage their employees to attend.
Ask administrators to provide office coverage so employees can attend.
Tie everything you do to one of your college’s strategic goals.

25. Ask the Experts
Individually, write down 1-2 questions you still have about a professional development issue
Gather with 3 others from different colleges
1st person to share is person who’s been a PD Practioner the longest.
All share name, college, length of time in PD related position & questions
In large group, offer top question to the Experts (AKA Each Other)

26. Contact Information
Sharon Beynon
Ventura College
Katie O’Brien
Rio Hondo College
Leslie Carr
College of the Canyons