1. Mid Day Meal Scheme AWP&B-MDM PAB Meeting –
Himachal Pradesh
© Dept. of Elementary Education, Himachal Pradesh

2. Table of Contents 1. Review of Implemntation of MDMS 2. Best Practices
3. Proposal for (AWP&B)
4. MME Plan
5. Isssues for Consideration
© Dept. of Elementary Education, Himachal Pradesh

3. Review of Implementation of MDMS in Himachal Pradesh (Primary + Upper Primary) ( to )
© Dept. of Elementary Education, Himachal Pradesh

4. © Dept. of Elementary Education, Himachal Pradesh
Details of Schools
S.No
Institution
Number of Institution
Total Enrollment 1
Primary
10,791
3,17,448 2
Upper Primary
4,680
2,38,800
Total
15,471
5,56,248
Institution
Number of school days
approved by PAB ( )
Meals served
( )
Primary
242
189
Upper primary
© Dept. of Elementary Education, Himachal Pradesh

5. Coverage : Enrollment : Approval Vs Achievement
Institutions
PAB APPROVAL ( )
Achievement
PRIMARY
301531
(98%)
UPPER PRIMARY
226687
(98%)
Total
528218
(98%)
99%
97%
No. of Students
© Dept. of Elementary Education, Himachal Pradesh

6. STATUS OF MEALS (Fig in Lacs)
Institutions
Meals to be served
(as per PAB approval for 181 days)
( to )
Meals served ( 189 days)
PRIMARY
545.77
(103%)
UPPER PRIMARY
410.30
(103%)
© Dept. of Elementary Education, Himachal Pradesh

7. Status of Rice (Food Grains)As on 31.12.2016
Institutions
Allocation
Utilization
PRIMARY
MTs
MTs (77%)
UPPER-PRIMARY
MTs
MTs (77%)
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

8. Payment to FCI As on 31.12.2016 Allocation of Funds
Bills raised by FCI
Payment released
Rs lakhs
Rs lakhs
Rs lakhs
86 %
102 %
88 %
Payment for the month of Dec 2016 has been made in the last week of Jan 2017
© Dept. of Elementary Education, Himachal Pradesh

9. Cooking Cost (As on 31.12.2016) Institutions Allocation 2016-17
UTILIZATION
Primary
(77%)
Upper Primary
(77%)
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

10. Cook-cum-Helper (Primary + Upper Primary)
No. of cook-cum-helpers approved by PAB
Engaged
Female
Male
23476
22378
18470 (83%)
3908 (17%)
86 %
102 %
88 %
No. of Cook-cum-Helper
© Dept. of Elementary Education, Himachal Pradesh

11. HONORARIUM (Primary + Upper Primary) (As on 31-12-2016 Rs. in lakhs)
ALLOCATION
UTILIZATION
(78%)
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

12. Transportation Charges (Primary + Upper Primary) (As on 31-12-16 Rs
Transportation Charges (Primary + Upper Primary) (As on Rs.in lakhs)
ALLOCATION
UTILIZATION
239.86
(78%)
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

13. Management Monitoring & Evaluation (MME) (As on 31-12-2016 Rs
Management Monitoring & Evaluation (MME) (As on Rs. in lakhs)
ALLOCATION
UTILIZATION
152.47
(90%)
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

14. Status of Kitchen-shed (As on 31-12-2016 )
Year
Sanctioned
Completed
In-progress
Not started
14,959
14,216
141
602
14,423
218
318
86 %
102 %
88 %
No. of Kitchen-Shed
© Dept. of Elementary Education, Himachal Pradesh

15. School Health Check-Up Coverage(As on 31-12-2016 Rs. in lacs)
 Parameters
Target
Coverage/Achievement
No of Schools
15400
10828 (70%)
Enrolments
5,56,248
(47%)
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

16. Position of Funds(As on 31-12-2016 Rs. in lacs)
S. No.
Particulars
Allocation for the Year
Utilization % 1
Cost of Food Grains
455.43
334.42
73% 2
Cooking Cost
Primary
77%
Upper Primary 3
Honorarium
78 % 4
Transportation
239.86
186.68
78% 5
MME
152.47
137.34
90%
Total
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

17. Grievance Redressal Mechanism (GRM)
State has established Grievance Redressal Mechanism under MID DAY MEAL SCHEME. Following officers have been nominated as nodal officers at State/ District /Block/School level :-
State level : Additional Director (Administration)
District level : Deputy Director (Ele. Education)
Block level : Block Elementary Education Officer
School level : Centre Head Teacher
The State / District nodal officer sends the complaints received in respect of district / block/school to the concerned nodal officer on the next working day and concerned nodal officer take necessary action on the next working days.
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

18. Grievance Redressal Mechanism (GRM)
Toll Free number :-
Toll free number has been established in the Directorate on The complaints/ grievance are being attended on every working day between am to 3.00 pm.
During (April 2016 to Dec 2016) 44 complaints have been received out of which 33 were resolved telephonically and 11 were regarding delay in funds / honorarium and rice which were solved after making correspondence with the concerned functionaries.
Provision of on- line registration of grievances :-
There is also a web application software, e_samadhan on the web portal of HP Government . Public can register their grievance online. The grievances received through e_samadhan are monitored regularly by the department as well as by the Government.
Scheme is being regularly monitored by SMC, HT, CHT, BEEOs and Deputy Directors.
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

19. Status of Management Information System (MIS)
The Government of India has developed & launched web based Management Information System (MIS) . Data entry of :-
1) Annual Data The information is to be entered once in a year .
It contains basic data of school such as type of school , enrollment , infrastructure available in the school etc.
The Department has completed the data entry of annual data.
2) Monthly Data The data entry in respect of monthly detail is required to be entered every month.
It contains data such as meal served , expenditure funds & foodgrain (rice) received during the month , incurred on cooking cost & honorarium etc. during the month .
The Department has completed 93% Monthly data entry up to December 2016. .
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

20. Data Entry Status Report School Monthly Status Report
S No
Districts
Total Schools
AnnualStatus Report
April
May
June
July
August
September
October
November
December 1
BILASPUR
843
842
837 2
CHAMBA
1625
1624
1623
1618
1466
1339 3
HAMIRPUR
766 4
KANGRA
2538
2528
2470
2461
2457
2448
2374
2346
2071
1954
1656 5
KINNAUR
270 6
KULLU
1028
1025 7
LAHUL & SPITI
269
263 8
MANDI
2459 9
SHIMLA
2329
2320
2315
2305
2167
2157
2153
2152
2095 10
SIRMAUR
1460
1459
1452
1416 11
SOLAN
1081
1076
1031 12
UNA
772
Total
15441
15428
15360
15346
15331
15183
15099
15066
14786
14503
13816
Percentage
100 99 98 96 .
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

21. Status of Automated Monitoring System (AMS)
The state has registered the mobile numbers of 30,000 respondent teachers from schools MDM web portal designed and developed by NIC HP for SMS based mobile app for Automated Reporting and Management System (ARMS) of MDMS in all school working days.
At present, 73% schools are reporting through this mobile app and the same are being pushed on National Portal every day. However, due to the tough and remote / tribal geographical situation of the State and in view of poor signals and non-connectivity in some locations/ parts of the state , the schools are facing problem in reporting MDM daily SMS from such areas. .
86 %
102 %
88 %
SMS
15544
MDM Mobile App
© Dept. of Elementary Education, Himachal Pradesh

22. MDM –ARMS Status Report
No. of Inst. For which daily data transferred at the end of the month
S.No.
Name of District
Total Institutions
No. of Inst. Registered to MDM_ARMS
Jul
Aug
Sep
Oct
Nov
Dec 1
Bilaspur
850
843
318
524
615
709
701 2
Chamba
1638
1627
306
624
832
1008
988 3
Hamirpur
766
765
313
488
521
665
757 4
Kangra
2532
2523
686
1721
1753
1914
1968 5
Kinnaur
270
269 61
116
132
155 6
Kullu
1032
1009
486
680
730
777
745 7
Lahaul & Spiti
268 52 78
143 8
Mandi
2466
2452
687
1476
1673
1817
1926 9
Shimla
2328
2314
804
1649
1735
1889
1868 10
Sirmour
1463
1437
541
923
1077
1137 11
Solan
1084
1075
611
790
810
870
845 12
Una
772
761
328
529
627
639
Total
15471
15343
5141
9584
10391
11586
11833
Percentage 34 62 68 76 77 .
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

23.
© Dept. of Elementary Education, Himachal Pradesh

24. Best practices followed in the State
The State has adopted the rice based hot cooked Mid Day Meal which is prepared fresh every day in the school on each working day.
The School Management Committees (SMC) have been constituted for every school. The SMC is responsible for the over all implementation of the programme at school level, therefore teachers are least involved.
School Management Committee (SMC) has been authorized to purchase the cooking ingredients at the school level.
The School Management Committee (SMC) is empowered to engage / disengage the cook-cum-helper. The guidelines have been issued / notified for engagement of cook-cum-helper.
The School Management Committee(SMC) is empowered to decide the weekly menu keeping in view the liking of the students displayed in the schools.
To make the public aware regarding the scheme food norms and cooking cost norms have been displayed in the school premises.
22378 Cook-cum-helpers have been engaged out of which 81% are female and maximum of them are mothers of the students.
86 %
102 %
88 %
© Dept. of Elementary Education, Himachal Pradesh

25. Best practices followed in the State
Health screening / checkup of cook-cum-helper is made mandatory twice in a year.
Training to cook-cum-helper has been provided regarding maintenance of cleanliness, hygiene and proper cooking procedures.
Funds are being transferred to the implementing agencies through e-transfer. All the CCH are being paid through e-banking.
57 cook-cum-helpers have been imparted training in the Hotel Management Institute Kufri Shimla till date.
Funds amounting to Rs lakhs have been provided to 4622 Rs. 500/- per schools through e-transfer for hand washing facilities.
The cook cum helpers cover their head with cloth ( Dhatu) as it is a tradition in the state of Himachal Pradesh.
89% of the schools are using LPG as a fuel.
The state has started SMS based Mobile App for Automated Reporting and Management System (ARMS) w.e.f August 2016 tracking registered schools.
© Dept. of Elementary Education, Himachal Pradesh

26. Digital India Gold Award for MDM Scheme Digital Initiative
© Dept. of Elementary Education, Himachal Pradesh

27. MDM in Media
© Dept. of Elementary Education, Himachal Pradesh

28. State’s Proposal for
© Dept. of Elementary Education, Himachal Pradesh

29. Institutions: Proposal for 2017-18 (Primary+Upper Primary)
S.No
Institution
Number of Institution
(Govt.+NRBC+NRST+STC+Madarsas Supported under SSA+Cantonment Board School) 1
Primary
10,791 2
Upper Primary
4,680
Total
15,471
Institution
Number of school days
Primary
242
Upper primary
© Dept. of Elementary Education, Himachal Pradesh

30. Enrolment: Proposal for 2017-18 (Primary) (Govt
Enrolment: Proposal for (Primary) (Govt.+NRBC+NRST+STC+Madarsas Supported under SSA+Cantonment Board School)
No. of Students
© Dept. of Elementary Education, Himachal Pradesh

31. Enrolment: Proposal for 2017-18 (Upper Primary) (Govt
Enrolment: Proposal for (Upper Primary) (Govt.+NRBC+NRST+STC+Madarsas Supported under SSA+Cantonment Board School)
No. of Students
© Dept. of Elementary Education, Himachal Pradesh

32. Proposal for Cook-cum-helper engaged under MDM Scheme
Already Engaged
Additional requirement ( )
Cook-cum-helper
22378
Nil
Proposal for Construction of Kitchen-cum-Store
Sanctioned
Constructed +
In Progress
Not Started
Additional requirement ( )
14,959
14,423
218
318
NIL
© Dept. of Elementary Education, Himachal Pradesh

33. Proposals for 2017-18 S No Particular Primary Upper Primary Total 1
Number of Institutions
10791
4680
15471 2
Enrollment
317987
239148
557135 3
Average Enrollment
( – )
295071
221735
516806 4
Number of school days
242 5
Quantity of food grains (MTs) 6
Cost of food grains (Rs. in Lakhs)
230.86
260.43
491.29 7
Cooking/ conversion cost (Rs. in Lakhs) 8
Honorarium (Rs. in Lakhs)
661.20 9
Transportation cost (Rs. in Lakhs)
121.59
137.16
258.75
© Dept. of Elementary Education, Himachal Pradesh

34. Proposals for 2017-18 10 MME Rs. 159.20 Lakhs 11
Kitchen devices for 196 new schools (196*5000)
Rs Lakhs 12
Kitchen devices for 980 schools for replacement (980*5000)
Rs Lakhs
Total
Rs Lakhs
Centre
State
Total (Rs. In Lakhs) 1
Cost of foodgrains (Rice)
491.29
0.00 2
Cooking/ conversion cost
674.33 3
Honorarium
223.78 4
Transportation
258.75 5
159.20 6
Kitchen devices for 196 new schools
9.80 7
Kitchen devices for 980 schools for replacement
49.00
TOTAL
898.11
© Dept. of Elementary Education, Himachal Pradesh

35. MME Plan
© Dept. of Elementary Education, Himachal Pradesh

36. Management, Monitoring & Evaluation Plan for 2017-18
Department has proposed to carry out following activities:
Capacity building :
Officials /Manpower engaged under MDM
District/ Block Level officials
Cook-cum-helpers
Publicity; Awareness campaign.
Printing / painting of manual, guidelines etc.
External Evaluation / State Review Mission
Replacement/repair/maintenance of cooking devices, utensils, etc.
Providing of steel Plates to schools in phased manner.
Providing of computers to Districts / Block Offices in phased manner.
© Dept. of Elementary Education, Himachal Pradesh

37. MME Financial Proposal for 2017-18.
S.No
PARTICULAR
Amount 1
Deployment of manpower
Rs lakhs 2
Ancillary expenditure
(viz. Stationary, Telephone bills, Internet charges & workshops etc.)
Rs lakhs 3
Activity proposed to be under taken (viz. computer, hand wash & LPG connection etc.)
Rs lakhs
Total
Rs lakhs
GOI is being requested to hike the allocation of funds under MME component from existing1.8 % to 4% of the project cost to meet out above said activities.
© Dept. of Elementary Education, Himachal Pradesh

38. Issues for Consideration
© Dept. of Elementary Education, Himachal Pradesh

39. Issues for Consideration
Enhancement in the honorarium of Cook-cum- helpers (CCH).
Enhancement in the per day per child Cooking Cost.
Six monthly Allocations of food-grains instead of on Quarterly basis due to problem being faced by the tribal/ remote areas of the state.
Provision of Maternity leave and directions regarding provision of substitute for this period.
Enhancement in MME from existing 1.8% to 4%.
Requirement of transportation charges in r/o LPG cylinders from the fixed delivery point of LPG to the Schools.
© Dept. of Elementary Education, Himachal Pradesh

40. Issues for Consideration
Enhancement in the transportation charges in r/o of food-grain (rice) from PDS to the school on PDS rates. The requisite proposal will be submitted to the GOI, MHRD by the state shortly on new PDS rates.
Sanction/ release of funds amounting to Rs lakhs for the replacement of kitchen devices in 980 uncovered schools under General Component.
Sanction / release of additional funds amounting to Rs lakhs on account of the payment to NIC-HP for designing and developing Mobile based App for ARMS of MDMS under MME.
© Dept. of Elementary Education, Himachal Pradesh

41. © Dept. of Elementary Education, Himachal Pradesh