1. Academic Promotions: An Overview
Annette C. Reboli, M.D.
Interim Dean
Professor of Medicine
Cooper Medical School of Rowan University

2. Rationale for Promotion
A reward for accomplishments
A recognition of stature
Keeps the faculty member competitive
Advances the interests of the institution

3. A fully engaged member of the medical school community recognized for promotion is one who demonstrates teaching effectiveness, engages in scholarly activity, performs clinical service, and actively participates in service to the community, the institution, and the profession.

4. The CMSRU Mission
Cooper Medical School of Rowan University is committed to providing humanistic education in the art and science of medicine within a scientific and scholarly community in which inclusivity, excellence in patient care, innovative teaching, research, and service to our community are valued.
Our core values include a commitment to: diversity, personal mentorship, professionalism, collaboration and mutual respect, civic responsibility, patient advocacy, and life-long learning.

5. General Points
Academic promotions are subject to full review and approval
Promotion is based on meritorious achievements over and above mere competency
Time in rank is not a sufficient criterion for promotion

6. General Points
It is expected that every member of the faculty will participate in the medical school’s mission
All faculty will contribute to service to the school
Outstanding service is not sufficient as the sole basis for promotion
Scholarly activity can take place in clinical, teaching/education, or research areas

7. Designations
Academic Educator
Academic Investigator
Clinician Educator
Clinician Investigator

8. Ranks
Instructor
Assistant
Associate
Professor

9. Categories
Full
Qualified
Clinical
Adjunct
Emeritus
Visiting
Lecturer

10. What Does Coterminus Mean?

11. Changes in A & P Policy
Assistant Professor Pending Board Certification
Publication numbers removed for Associate Professor and full Professor ranks
Letters of support requirements clarified
Additional fine tuning of criteria for Scholarship Pathways
Departmental A&P Committees review and approve all appointments above the rank of Assistant

12. Domains of Faculty Development
Teaching (Education)
Research/Scholarly Activity
Clinical Service
Service to CMSRU, the hospital, Rowan University, the community, professional or discipline related organizations

13. Teaching
Distinguished participation in student, resident, fellow and/or peer teaching programs
Leadership in student, resident, fellow and/or peer teaching programs
Development of innovative teaching and educational materials and/or programs
Invited speaker at educational programs and Grand Rounds

14. Teaching
Documented mentoring and effectiveness of students, residents, fellows, and/or peers
Outstanding student and resident teaching citations/awards

15. Scholarly Activity Publications in peer reviewed journals
Authorship of books, book chapters, monographs
Participation as a principal investigator or co-investigator in peer-reviewed, grant supported research (investigator initiated or cooperative group, clinical, translational, or basic research)

16. Scholarly Activity
Development of innovative teaching and educational curriculum, materials or programs with significant local, regional, or national impact
Mentoring students, residents, fellows, and junior faculty in scholarly activity
Membership on scientific review boards

17. Scholarly Activity Membership in scientific societies
Leadership role in regional or national meetings and societies
Service a as peer-reviewer/editor for clinical and scientific journals
Participation as a reviewer for granting agencies (including foundations and the NIH)

18. Academic Clinical Performance
Record of high quality patient care and establishment of a productive clinical practice in an academic setting
Record of support for clinical service, demonstration projects, and clinical research endeavors

19. Academic Clinical Performance
Development of innovative treatments, systems of healthcare delivery, or clinical programs
Membership in scholarly clinical societies
Leadership role in regional or national meetings and clinical societies
Participation in regional national, or international professional meetings

20. Academic Clinical Performance
Establishment of a referral based clinical practice
Participation as a Board Examiner for recognized certification programs
Demonstrated effectiveness as a clinical mentor

21. Instructor
Completion of advanced degree, or accredited residency or fellowship
Board eligibility
Evidence of potential for effective teaching, scholarly activity, clinical achievement
Full engagement as a member of the medical school community

22. Assistant Professor Board certification
Evidence of scholarly activity and continued potential
Excellence in teaching
Service

23. Associate Professor
Excellence in 2 of the domains and satisfactory in the others
Excellence in education/mentoring
Scholarship including publication (preferably as first, last, or corresponding author)
Reputation locally/regionally
Emerging national/international reputation for scholarly activity/research

24. Promotions to Associate Professor
Average number of scholarly products = 18
Median = 15
Range 6-48

25. Promotions to Associate Professor
Average number of scholarly products = 17
Median = 13.5
Range = 6-50
: 7 promotions

26. Professor
Excellence in 2 of the domains and above average in the others
Excellence in education/mentoring
Scholarship including publication (as first, last, or corresponding author)
National and/or international reputation is required
Scholarly activity should be recent (publications within the last 5 years)

27. Promotions to Professor 2013-2014
Number of scholarly products, 1st candidate:
15 orig. papers
2 review articles
4 book chapters
21 scholarly products
Number of scholarly products, 2nd candidate:
6 orig. papers
5 review articles
1 book
16 book chapters
28 scholarly products

28. Promotions to Professor 2014-2015
Average number of scholarly products: 46
Median # of scholarly products = 36.5
Range = 16-91
: 3 promotions

29. Promotion Based on Scholarship of Practice and Teaching for Clinical Faculty
Rationale
For faculty whose primary activity is clinical medicine and teaching
Demonstrated excellence and impact in clinical area
Publications are not required but scholarship is encouraged
Title
“Clinical” prefix before discipline
Example: “Assistant Professor of Clinical Medicine”
Criteria
Expertise and leadership in clinical field
Local, regional, national reputation
Local, regional, national impact

30. Promotion Based on Scholarship of Practice and Teaching for Clinical Faculty
Examples for achievement of excellence, reputation, and impact
Leadership/Administration
Quality Improvement
Clinical practice development and growth
Outcomes
Practice-related awards
Clinical teaching/mentoring
Participation in community outreach, education development, service to the hospital, medical school, university

31. Promotion Based on Scholarship of Teaching and Educational Leadership for Basic Science Educators
Rationale
For faculty whose primary activity is teaching and education
Demonstrated excellence and impact in educational activities
Scholarship is required
Title
“Medical Education” Prefix before discipline
Example: “Assistant Professor of Medical Education in the Department of Biomedical Sciences”
Criteria
Excellence in discipline, teaching, and educational leadership
Local, regional, national reputation
Local, regional, national impact

32. Promotion Based on Scholarship of Teaching and Educational Leadership for Basic Science Educators
Examples for achievement of excellence, reputation, and impact
Teaching/mentoring of learners
Administrative teaching/leadership role
Teaching awards
Development of educational material in print or other media
Service on educational committees

33. Periods of Service Instructor Assistant Professor Associate Professor
1-2 years
7-10 years (At least 5 years)

34. Rowan Employed Faculty
“A minimum of 5 years of full-time professional faculty experience if hired before July 16, 2014, or 6 years if hired on or after July 16, 2014, at an accredited institution of higher education is required for promotion to Associate Professor”.

35. Rowan Employed Faculty
…”A minimum of 8 years of full-time professional faculty experience if hired before July 16, 2014, or 9 years if hired on or after July 16, 2014, at an accredited institution of higher education is required for promotion to Professor”.

36. Promotions Timeline
Faculty candidate submits letter of intent to Dean and Department Chair due August 1st
Promotion materials and references submitted to Departmental A&P Committee due September 1st
Letters of support requested by Department Chair – by October 1st

37. Promotions Timeline
All materials are submitted to CMSRU A&P Committee due December 1st
CMSRU Advisory Committee on A & P concludes work and transmits recommendations to the dean
The dean forwards affirmative actions to the President of Rowan University
BOT of Rowan acts on promotions recommendations--- June

38. Departmental A &P Committees
Anesthesiology
Biomedical Sciences
Emergency Medicine
Medicine
OB/GYN
Pediatrics
Surgery
Pathology
Family Medicine, Psychiatry, Neurology, PM&R
Orthopedics, Radiation Oncology, Radiology Neurosurgery

39. CMSRU Advisory Committee on Appointments and Promotions
Advisory to the Dean
Appointments and promotions
12 voting members
All Associate or Full Professors
Chair John D. Baxter, M.D.

40. A and P Committee Members
Julieta Barroeta, MD
Brigitte Baumann, MD
Rachael Berget, MEd (ex-officio)
Rao Gogineni, MD
Michael Goodman, MD
Daniel Hyman, DO
Robin Perry, MD
Annette Reboli, MD
(ex-officio)
Steven Ross, MD
Francis Spitz, MD
Gary Stahl, MD
Perry Weinstock, MD
Charlene Williams, PhD

41. Teaching Portfolio
An executive summary of the faculty member as an educator
Concise and selective
Sufficient to provide a record of teaching activities and evidence of teaching effectiveness

42. Data Relevant to Teaching Activities
Curriculum Development
Mentoring/Advising

43. Curriculum Development
List educational materials created (lectures, cases, assessment tools, OSCEs, web materials)
Courses, Clerkships, Residency/Fellowship programs
Education and teaching materials
CME

44. Evidence of Teaching Effectiveness
Student and resident evaluations
Course materials
Peer review
Professional recognition
Participation in Professional Development

45. Additional Teaching/Educational Activities
Contributions to scholarly teaching societies
Teaching awards
Invited lectures on teaching/education

46. Teaching Dossier 1-3 page summary of the teaching portfolio
Organized with the same general headings
Address your teaching philosophy
Reviewed and signed by the division head or departmental chair

47. What You Can Do Strive for excellence in all you do!
Short and long term planning
Mentors
Help your chair make the case!
Seek feedback

48. For Junior Faculty Document—your teaching, research, and service
Enhance your visibility– become known outside of this institution
Teaching is essential
Focused service– don’t overdo it early, but contribute where it makes sense and you can make a contribution

49. Preparing Your CV for Your Promotion Packet
This document represents you and your career—make it perfect!
Follow the CMSRU CV format—posted on the CMSRU website —exactly!
Please check over all of your publications and make sure that the citation information is accurate! CMSRU A&P members do look at those! do check that information!

50. Preparing Your CV for Your Promotion Packet
Make sure that dates are correct and that there are no large gaps in your education, board certification or work history
Multiple mistakes on your CV will cause the CMSRU A&P Committee members to question how seriously you take the desire to be promoted

51. CMSRU A&P Committee – Information for Faculty
Available Resources
CMSRU A&P policy
Promotions materials
Informational powerpoint presentation
Appointment materials

52. Questions/Comments

53. Thank you!
Contact information: