1. MALAWI Management Information System for Persons with Disabilities (DMIS)
BY : Eunious Kapito
Data Processing Officer
Malawi Council for the Handicapped (MACOHA)

2. CBR IN MALAWI

3. PRESENTATION OUTLINE Purpose of DMIS Development Process and Approach
Functions of DMIS
Achievements
Challenges
Future Plans

4. PURPOSE OF DMIS
Provide comprehensive database for persons with disabilities
Information availability
Information accessibility
Information sharing
Information analysis
Reporting
Monitoring and Evaluation

5. DMIS PROCESSES Identification of Persons with Disabilities Assessment
Form 1 filled by Community Rehabilitation Volunteers
Assessment
Form 2 filled by Community Rehabilitation Assistants and Rehabilitation Officers
Intervention
Done by Stakeholders
Follow up
Done by MACOHA technical personnel using Form 3
Computerized database system
Data capturing at Head Office
Data accessibility – at all levels and globally

6. DMIS Organization structure

7. DATA FLOW

8. KEY DMIS USERS The Community (Where PWDs come from) Disability Sector
Malawi Government
Development Partners
Non Governmental Organisations

9. DEVELOPMENT APPROACH Initiated in 2007 by MACOHA
Development of data collection tools
Informed by International Classification of disability Function and health (ICF)
Form 1 and Form 2 (2008 – 2009)
Consultative meetings
Development of
Review meetings
Development of Form 3 (2010)
Development of Computerized database System (From 2010)

10. COMPUTERIZED DATABASE SYSTEM
Stakeholders meeting
Development of first Prototype
2011 – 2012
Completed system development

11. SYSTEM STRUCTURE

12. SYSTEM STRUCTURE…

13. FUNCTIONS OF DMIS Data bank for identified persons with disabilities
Facilitate
Identification of persons with disabilities
Needs assessments on persons with disabilities
Recording and follow up on progress on significant change
Production of statistical analytical reports

14. DMIS AS M&E TOOL Produces analysed reports
Segregated according to age, gender, sex, district, disability, traditional authority, assistance rendered etc.
Information gathered is regarded as a baseline for the following year
Measures what has been done against what was planned in the previous years.

15. DMIS AS M&E TOOL…. Compares different CBR components Informs
To indicate which component is doing better that the other in terms of activities
Informs
Planning and preparation for the subsequent year
Resource allocation to different components and activities for the year
Decision support - development partners and other stakeholders

16. ACHIEVEMENTS
DMIS successfully implemented in 22 of the 28 districts in Malawi
Incorporated on the MACOHA website
Reports are viewed online by all
Instant updates are implemented
Model for CBR Programmes in other countries
Zambia CBR developing its DMIS informed by the Malawi DMIS

17. ACHIEVEMENTS CONTINUED…
Capacity building for Community volunteers and Cadres in CBR districts done
6 District/Local Councils aware of DMIS

18. CHALLENGES Data collection and capturing is slow
Data capturing centralized
Capacity gaps between volunteers of the CBR and non CBR districts
Only MACOHA Community Volunteers trained
Most district councils not aware of the DMIS

19. FUTURE PLANS
District councils to be made aware and share data on Persons with Disabilities  
Decentralization of data capturing process at district level
District officers and other stakeholders to have internet enabled gadgets to directly capture data as it is being collected

20. CONCLUSION DMIS Efforts being made to roll out in the country
Improved data capture
Analysis and production of reports
Facilitated capacity building of Community Volunteers
Non CBR districts have capacity challenges
Highly recommended by Government of Malawi and development partners
Efforts being made to roll out in the country

21. THANK YOU