1. Pool-3 Kick-off workshop 2013
Brussels
October 28th to 31st 2013

2. Financial Handbook Direct, indirect, and other costs
All direct costs/expenses must be justified, documented and submitted with either original or verified signed copies. No document NO pay!
Boarding passes are part of documentation
Travel costs must be based economy flight tickets
Per diem (hotels and subsistence) rules: Use whichever is the lowest, i.e. national rules, new “Ecorys” ceilings (see Dropbox folder) or the per diems from the original budget
Exchange rates based on fixed official rate
All partners will be requested to document the staff costs and national per diem regulations.

3. Some nitty-gritty details
New cost ceilings (see in DropBox folder)
VAT regulations
Staff costs: Calculate the cost per day for each participant based on: Actual costs, these can include company social security and pension contributions, and other statutory costs.
Indirect costs: E.g. rent, electricity, office supplies, photocopying and communication costs, equipment costs such as PC's or laptops related to the administration of the project, and bank transfer charges

4. Project documentation deadlines
N.B. No costs outside of the eligibility period!!
Biannual reports with staff sheets per participant every six months.
Materials for interim and final reports every 12 months
Dissemination report every 12 months
Exploitation report every 12 months