1. Introduction to Power School
Nurses
Friday June 5, 2009

2. Goals To obtain a basic understanding of Power School: Next Step
Searching
Log Entries
Alerts
Student Screens
Support
Next Step
Gather a list of your needs
What do you need to know how to do?
Have specialized training

3. Objectives At the end of this session, you will be able to:
Log on to Power school
Search for a student and groups of students
Use Stored Searches and Stored Selections
View Log Entries
View Alerts
Have a general understanding of other student screens and Alerts
Know at least 2 places to go to for Help

4. The Power School Website
It is web based – It can be accessed it from any computer with internet connection

5. Create a Desktop shortcut
Open powerschool website
Right click on the site
Select Create Shortcut
select Yes

6. Login Procedure - If this is your first time
username;username
Example = tparkinson;tparkinson
Username = current computer login name
User Name;Password

7. Welcome to PowerSchool
Overview

8. Logout
Navigation Bar
Report Queue
Online Help
Main Menu
Side Bar
Student Searches

9. Changing Password Note: only if you have not done so
Use current network/computer password
Click on Personalize
Click on Change password

10. Changing Password
Enter old and new password
Click Submit

11. Returning to Start page
Use “Bread Crumbs”

12. Overview of Student Searches

13. How to search/browse students
Using the Browse Option – Click on one of the links to execute specific, single-criteria searches.
You can search by
First letter of Last Name
Grade level
Gender
Current Enrollment
Current Selection

14. Search for… …all student in the __ grade …all the male students
… all the student whose last name begins with the letter ____
Re-select the current selection
…all enrolled

15. Selecting Students by Hand
Use this if you want to select more than one student on the list

16. Selecting Students by Hand
1. Click
2. Hold
3. Click
1 Click
2. Hold while
clicking on the
others
Click
Click

17. Field/Value Searching
Suppose you would like to find all of the students in your school whose first name is Timothy.

18. Field/Value Searching
Every search command line is broken into three parts:
field name - such as first_name or grade_level or DOB
comparator - such as =
search argument - in the example, Timothy is the search argument – what I want to find
The general format is:
[field name] [comparator] [search argument]

19. Field/Value Searching
Suppose you would like to find all of the students in your school whose first name is Tim.
Type the following into the search box:
first_name=timothy
[field name] [comparator] [search argument]

20. Field/Value Searching
Using the Search option (field/value)
PowerSchool stores student information in fields. For example:
"first_name" field stores the students' first names.
The "DOB" filed stores the students' date-of-birth.

21. = < > <= >= # in contains !contain @ Comparator Meaning
equals
<
is less than
>
is greater than
<=
is less than or equal to
>=
is greater than or equal to #
does not equal in
is [field] present in the search argument?
contains
is the search argument contained in the [field]?
!contain
is the search argument not contained in the [field]? @
wildcard

22. Searching Using “=“
Search for all students with the last name of Smith Last_Name=Smith

23. Searching Using “=“
Search for a student with the Student id number of HS MS – AGI – PLE Student_Number=____

24. Searching Using “in“ HS - grade_level in 9,10,11
Create a single list of students who are in:
HS – 9th , 10th , and 11th grade
MS – 7th,8th Grade
AGI – 3rd, 4th 6th Grade
PlE – K, 2nd Grade
HS - grade_level in 9,10,11
MS - grade_level in 7,8
AGI - grade_level in 3,4,6
PLE - grade_level in 0,2

25. Search Using “Contains”
…all of the students in your school who live on State Road
mailing_street contains State Or
Street contains state

26. Search Using “Contains”
Mother’s last name includes Smith
mother contains smith

27. Wild Card Searching “@”
Search for a student whose first name starts with Jen
first_name =
Note: For SASI users the replaces the SASI”*”

28. Wild Card Searching “@”
Search for a student whose first or second last name is Ayllon
last_name =

29. Searching Using OR (in waves)
Search for all the students whose last names begins with “h” or “j” or “k”
1st wave – Last_name = search
2nd wave - +Last_name = search
3rd wave - +Last_name = search

30. Searching Using AND “;”
HS – search for all the boys in the 11th grade
MS - Search for all the girls in the 8th grade
AGI - Search for all the girls in the 6th grade
PLE - Search for all the boys in the 2nd grade
grade_level = 11;gender = m
grade_level = 8;gender = f
grade_level = 6;gender = f
grade_level = 2;gender = m

31. How to Search by Birthday
To find a student or students that have a birthday on a specified date, use the *birthday search code. This code is always preceded with an asterisk.
Birthdays (today) *birthday=today Finds all students whose birthday is today, matching only month and day.
Birthdays (date) *birthday=5/1 Find all students whose birthday is May 1
Birthdays (range) *birthday>=5/1/99;*birthday<=5/31/99 Find all birthdays in May of 1999

32. ¨ Displaying Inactive students – “/”
Include non-active students.
Use this “/” prefix to search across ALL students (ie, active and inactive).
Example
/Last_Name=Smith

33. Stored Searches

34. How to Store Frequently Used Search Commands
You can store frequently-used searches instead of entering the same search command every time that you need to work with a particular group of students. After a search is stored, all other users on the same PowerSchool server can use all the stored searches listed on the stored search page.

35. Stored Searches From the Start Page, click on Stored Searches
Click New.

36. Stored Searches #1 #3 #2 Enter a Name for the stored search
Enter the search command - just as you would in the Search Student's field on the PowerSchool start page.
Click submit. #1 #2 #3

37. Stored Selections

38. Stored Selections Create your selection Return to the Start page
Check to see if you have your selections
Click on the sorted selection link
248 students selected

39. Stored Selections
Enter a title and date for your selection

40. Log Entries

41. Log Entries On the student’s screen
Select Log Entries under the Administration section of the side bar

42. Log Entries To create a new log entry
Click on New
To view a current Log Click the date

43. Medical Alerts

44. Medical Alerts

45. Where to Enter/Edit a Mrdical Alert
Medical Alerts are entered/edited on the Emergency/Medical page

46. Editing a Medical Alert
Click on the Emergency/ Medical page
Enter the alert
If appropriate enter an Expiration Date
Click Submit

47. Enter/Edit a Medical Alert
Activity
Pick a student and enter an Alert
View the alert
Go back and edit it
Delete it

48. Other Screens on the Start Page
Main Menu Side Bar

49. Functions From the Start Page Attendance Enrollment Summary
Teacher Schedules

50. Working with Individual Students
Select a single student

51. Student Section Quick Lookup Next on List Address Custom Screens
Demographics
Medical
Parent- Info

52. Student Section
Attendance
Academic Record

53. Special Education Occupation Plan

54. Other Views of Student Information

55. Student Alerts

56. Alerts

57. Medical Alert Other Alert Alerts Guardian (parent) Alert
Discipline Alert

58. Run a Report
Absentee

59. Absentee Report
From the Start Page
Click on Absentee Report

60. Absentee Report
Click Submit

61. Absentee Report
Click Refresh to view report or use the Report Queue to return later

62. Resources

63. Help Desk

64. Power School Wiki Site Training Schedules & Resources

65. Questions

66. Next Step

67. Next Step Gather a list of your needs Email list to:
What do you need to know how to do?
list to:

68. Thank You