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FERPA What is not protected?
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name; local address; permanent/hometown address; telephone number; photographs and video recordings of students in public and non-classroom settings; HawkID and electronic mail address; major fields of study; college enrolled in; dates of attendance, including the current class or year; full-time/part-time enrollment status; degrees, certificates, honors, scholarships and awards received as well as those applied for during the current academic term; height and weight of members of athletic teams; information about participation in activities and sports; and job title, employing department, work number and work address when employed in a position that requires student status.
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NOT PROTECTED UNLESS STUDENT RESTRICTS THIS INFO
name; local address; permanent/hometown address; telephone number; photographs and video recordings of students in public and non-classroom settings; HawkID and electronic mail address; major fields of study; college enrolled in; dates of attendance, including the current class or year; full-time/part-time enrollment status; degrees, certificates, honors, scholarships and awards received as well as those applied for during the current academic term; height and weight of members of athletic teams; information about participation in activities and sports; and job title, employing department, work phone number, and work address when employed in a position that requires student status.
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Best Practice: If in doubt, don’t.
The University’s on-line directory of students lists only name, HawkID, address, college of But the University’s on-line directory of students lists only name, HawkID, address, college of enrollment, and employment information. The University may release directory information regarding a current or former student to anyone without the consent of the student unless the student has restricted this release—then the Registrar must request the student’s permission. Best Practice: If in doubt, don’t. ollment, and employment information. The University has authority under FERPA to release directory information regarding a current or former student to anyone without the consent of the student.
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Academic Summary Standard Name: HawkID: University ID: Alias: Residing Address/Phone Home Address/Phone and much more.\ Students must be told every year by UI that they have FERPA rights to restrict their directory information access.
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Academic records may not be shared with others without the permission of the student unless there is a “legitimate” reason. The student’s official records may be found in MAUI but information from the record may be in many other forms, such as information in an or written on a scratch pad.
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And remember Students may of course grant permission for the University to disclose or discuss their academic record(s) to people of their choosing. Check to see if the student has signed this form.
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Additionally, some parents have a guest account.
BUT “The ability to view information in ISIS through a guest account does not constitute a waiver of FERPA restrictions.”
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When can you discuss a student record. What is “legitimate”
When can you discuss a student record? What is “legitimate”? Do you need the information to carry out your duties? Does the purpose relate to the student’s health or safety? Will it be used by the receiver in an appropriate way?
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Time for the Exam!
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You want to assign students into small groups
You want to assign students into small groups. Can you share first and last names with the whole class? Or just first names? Can you even use names?
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A graduate student you work with s you and wants to know how a student he tutors did on your final.
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You like to share exam grades so students can see how others did
You like to share exam grades so students can see how others did. You pass these results out in class on a sheet of paper, listed by the last 4 digits of the student’s UI ID number. You collect the sheet at the end of the discussion about grades and how to study.
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A student wants you to write a letter of recommendation
A student wants you to write a letter of recommendation. You want to mention her GPA and grades earned in your courses. Do you need her permission?
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A student is failing every assignment in your class and in order to help the student you decide to look up the student’s grades from previous years. Should you?
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Your department gives out awards and two students sit on the committee making decisions about this year’s winners. Can these students review their peers’ academic records?
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Someone in your department who knows one of your students wonders how she is doing in your class. You share the student’s A+ paper with her, commenting that this is the best paper you have ever read from an undergraduate.
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A parent calls, worried about her daughter
A parent calls, worried about her daughter. The parent wants to know if the student attended your class this week and what grades have been earned to date.
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You have a high school student in your math class who is only 15
You have a high school student in your math class who is only 15. Can you talk to the parents about the student’s academic progress without the student’s consent ?
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