1. PUBLIC SERVICE COMMISSION
3RD QUARTER PERFORMANCE 2015/16 FINANCIAL YEAR AND THE 2016/17 APP AND STRATEGIC PLANNING SESSION
2 MARCH 2016

2. PRESENTATION OUTLINE Introduction
Summary of 3rd Quarter Performance for 2015/16 (October – December 2015)
Preparations for the 2016 Strategic Planning Session 2

3. INTRODUCTION
The President of the Republic of South Africa appointed Advocate RK Sizani as Chairperson of the PSC in December 2015.
His appointment will ensure that there is stability and continuity in the work of the PSC.
The PSC now also operates with a full complement of 5 national and 9 provincially based Commissioners
The PSC has finalized its planning process for the 2016/17 financial year, has approved its costed Workplan and all project proposals.
Fewer outputs were identified, but the outputs focus on those areas where the impact will be more visible, i.e. service delivery inspections.
The PSC has also decided to place greater focus on improving research and data management capacity in order to improve the turnaround and credibility of information that is provided to Parliament in executing its oversight function.
The implementation of the reviewed Governance Rules with effect from 1 April 2015 has improved the turnaround time in respect of the outputs on the PSC’s Workplan. 3

4. OVERALL PERFORMANCE 2015/16 Budget R’000 Financial Appropriation
Actual
Expenditure
Spending Norm
75%
74.27%
Performance targets and outcomes
Most of the planned outputs for completion in the 4th quarter are on track. Some outputs are scheduled for completion in the next financial year.
Deviations
Some projects are dependent on inputs from departments, who did not meet the deadlines set for responses
Selected projects are delayed due to additional activities to improve the PSC’s findings, e.g. peer review of an evaluation report. 5

6. PERFORMANCE 2015/16 (2)
Public hearings on the effective, efficient and economic functioning of the Office of the State Attorney and Office of the Chief State Law Advisor were held. Reports on the PSC’s work in this area are being finalized.
The PSC approved a framework document that highlights the importance of a values driven public service, defines each principle governing public administration (section 195 of the Constitution), explains the scope and content of each principle and proposes a number of performance indicators for each principle.
The PSC will now embark on a process of consultation with its stakeholders on the content of the framework document and will, in the 2016/17 financial year, undertake a number of pilot evaluations, using the document as a framework of the performance of departments against the nine principles. 6

7. PERFORMANCE 2015/16 (3)
Through the evaluation of the Constitutional Values and Principles, the PSC will, in future, provide Parliament with trends in the performance of the Public Service against these principles and will put the PSC’s state of the Public Service report on a sound footing.
During the Quarter, the PSC hosted a successful roundtable on the 2014 State of the Public Service report in partnership with UNISA in November 2015.
The report provides a diagnosis of the factors determining the performance of the public service in areas such as the integrity system, planning and performance management and the human resource management framework of the public service.
The roundtable highlighted the importance of a partnership between academia and administrators on skills training for a values driven and technically competent public service. 7

8. PERFORMANCE 2015/16 (4)
Service delivery inspections were conducted in the education sector to determine the availability of learner and teacher support material.
Inspections were also conducted at hospitals in Mpumalanga, Free State and Gauteng provinces, as well as border gates in the Free State. The reports on these inspections are being finalized.
The availability of medical supplies and medical equipment has remained a challenge in most facilities. These were ascribed mainly to budgetary constraints and in some instances, especially in Gauteng, delays in payment of service providers despite the requirements to effect payment within 30 days. For example, at the time of the inspection, the Steve Biko Hospital was sitting at 80% in terms of the payment of service providers within 30 days, which resulted in the suppliers not delivering some of the orders pending payment. This led to stock availability of critical medical supplies in most facilities averaging 90 to 95%. 8

9. PERFORMANCE 2015/16 (5)
The PSC also engaged with the Portfolio Committee on Agriculture during their Strategic Planning Session, the Portfolio Committee on Health on the PSC’s report on the distribution of medicines, the Standing Committee on Appropriations on the Appropriations Bill and the Standing Committee on Appropriations on the performance versus expenditure of national departments. These engagements provided Parliament with information to support its oversight function.
A statistical overview of the 929 finalised cases of financial misconduct reported to the PSC by national and provincial departments for the 2014/2015 financial year was produced.
The PSC has conducted 18 workshops on the promotion of professional ethics with various national and provincial departments during the 2015/16 financial year. 9

10. PERFORMANCE 2015/16 (6)
The PSC recorded 85% compliance on the submission of financial disclosure forms by the due date of 31 May The PSC is communicating with EAs on the outstanding forms.
Ninety–one percent (91%) of these forms have been scrutinised to identify potential and actual conflicts of interest. In this regard, the PSC is engaging with relevant SMS members to ascertain possible identified potential and actual conflicts of interest.
The PSC has also recently engaged with the representatives of the Department of Higher Education regarding the progressive realization of acces to further education. The PSC highlighted to the EA the importance that engagements with stakeholders, including students, should be well-structured and conducted on a regular basis, to ensure that the views of all categories of stakeholders and all parts of the student body are taken into account when policy decisions on these matters are made. 10

11. PERFORMANCE 2015/16 (7)
Overview of financial performance as at 31 December 2015:
Programme
Adjusted Budget
Expenditure for Dec
Expenditure to date
Spending
(Norm: 75%)
 (R’000)
(%) 
PROG 1: Administration
98 652
12 672
75 590
76.62%
PROG 2: LMP
39 557
3 794
29 409
74.34%
PROG 3: M&E
37 713
3 637
27 245
72.24%
PROG 4: IAC
50 530
4 825
35 950
71.15%
Total
24 928
74.27%
Spending is very close to the norm and the PSC is monitoring spending on a daily basis to avoid over or under expenditure. 11

12. PERFORMANCE 2015/16 (8)
Revised allocation from National Treasury over the MTEF
Item
2016/17
R’000
2017/18
2018/19
Budget
Baseline increase: CoE
4 628
Baseline reduction: CoE
(5 000)
(7 000)
Revised baseline allocation
The PSC is still suffering from the R15m budget reduction in the 2015/16 financial year.
A baseline reduction for the Compensation of Employees for the 2017/18 and 2018/19 will require the repriotisation of the budget.
The PSC is conducting an Institutional Practice Review in respect of the efficacy, desirability and legal compatibility of an independent constitutional institution being supported by a Public Service department. In this regard, a Business Case has been forwarded to the MPSA and the Chairperson of the Portfolio Committee on 19 February 2016, requesting a meeting on the matter. 12

13. PERFORMANCE 2015/16 (9)
The PSC is still experiencing challenges with the procurement of office accommodation for its national office and selected provincial offices. Engagements with the Department of Public Works are ongoing.
As at 12 January 2016, 28 posts were vacant (9.1% vacancy rate).
Consideration is given to the filling of only critical posts.
The PSC is busy with the filling of the vacant posts of DG and DDG in line with the Public Service Regulations and the Executive Protocol: Principles and Procedures for the Employment of Heads of Department and DDGs Nationally.
Employment Equity profile of the Office:
Females at management level
SMS
50%
MMS 11 to 12
43.8%
People with Disabilities
1.84%
Attempts are being made to recruit PwD, e.g. adverts are circulated to the Association for PwD 13

14. PERFORMANCE 2015/16 (10)
The PSC is in a process of re-positioning itself as an organisation that vigorously and proactively communicates effectively with stakeholders
A communication plan that outlines proposed activities that will increase the visibility of the PSC at national and provincial level was approved in February 2016.
Proposed activities include:
Networking sessions with journalists
Nationwide inspections and Citizens Forums
Tabling and release of public administration investigations/ complaints
Tabling of research reports through roundtable discussions
Opinion pieces for placement in mainstream and provincial media
Public Lecture Series
Stakeholder engagement in all provinces
Quarterly bulleting
Creation of fixed slots in community radio stations to enable Provincially based Commissioner to engage 14

15. 2016 STRATEGIC PLANNING SESSION
The PSC will hold its 2016 PSC Strategic Planning Session on 12 to 14 April 2016 under the same theme as 2015: “Enhancing the role and impact of the PSC in building a capable and developmental state” and will address the following:
Reorganization and strengthening the PSC
Mandate analysis in line with recent legal opinions received
Reflection on the delegations/clustering
Reflections of on the organization of work streams to fully implement the mandate of the PSC
Develop and consolidate strategies and identify initiatives to take forward the proposals made in the Developmental State discussion document
Stakeholder Management & Analysis 15

16. Thank you Siyabonga PSC Website: www.psc.gov.za
National Anti-Corruption Hotline for the Public Service: