1. European Computer Driving Licence
Module 4 – Spreadsheets
Chapter Printing

2. Printing a chart
Open the workbook and select the sheet that contains the graph (eg Birds.xls sheet1)
To preview the chart, click on it to select it, then click on File, Print Preview
Click on the Print button at the top of the preview screen
The Print dialogue box appears
Select your print options and click OK

3. Printing an entire worksheet
Click away from the chart to deselect it
Click Print Preview icon
Move your mouse pointer over the page – it changes to a magnifying glass
Click once to Zoom in
Click Print at the top of the preview screen
Click OK to print

4. Printing a cell range
Select the cells you want to print (eg A1 through to F15)
Select File, Print Area, Set Print Area
Click Print Preview
This time only the selected cells appear in preview
Click Print then click OK
If you wanted to print the whole sheet again, click File, Print Area, Clear Print Area

5. Printing an entire workbook
Make sure you have no print areas set (File, Print Area, Clear Print Area)
Make sure the chart isn’t selected then click Print Preview
Click on the Print button
From the Print dialogue box, select Entire workbook in the Print What section
Click OK

6. Printing row and column headings
Click File then Page Setup from the menu
In the Page Setup dialogue box click the Sheet tab
Click the checkbox Row and Column Headings
Click Print Preview to see the effect
Close the Print Preview by clicking the Close button

7. Printing the title row on every page
It is useful to have titles repeated on worksheets that span more than one page
Select a cell range (eg A1 to K80) and select File, Print Area, Set Print Area
Go to Print Preview – the document is 4 pages long
Click the Setup button at the top of the preview screen
The Page Setup dialogue box appears
Continued on next slide!

8. Printing the title row on every page
Click the Sheet tab (if not already showing)
To select row 1, type $1:$1
Or click on the icon to the right of the box
Click on the first row
Click on the icon to select the row

9. Printing the title row on every page
To repeat a column, do the same in the repeat column box (ie select Column A)
Click Print Preview to see the results
Click Close to close the Print Preview window

10. Fitting worksheet contents onto a specific number of pages
When you come across spreadsheets that have data that fills more than one page, go to File, Page Setup
Click the Page tab
In the scaling section, click the Fit to radio button
Select number of pages
Click OK
Excel will scale the text to fit

11. Hiding/Unhiding gridlines on printouts
Excel automatically prints without gridlines
To print gridlines, click File, Page Setup
Click the Sheet tab
In the Print section click on the Gridlines checkbox
Click Print Preview to see the results
Close the Print Preview window

12. Paper orientation and size
To change from Portrait to Landscape, click File, Page Set Up
Click the Page Tab
Click Landscape
To change the size of paper, click on the down arrow in the Paper Size section and select the size required
Click OK

13. Changing the margins Click File, Page Setup Click the Margins tab
Choose which margin sizes you want
Click OK

14. Preparation
There are a number of ways to set up your worksheet before output (e.g. printing)
Print Preview is a useful tool
Check for spelling errors
Check your calculations are as you intended