1. UCOP Emergency Building Evacuation 415 – 20th Street
This month’s safety topic is emergency evacuation.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

2. Building Evacuation Floor Wardens
Move Occupants to Closest Stairwell
Search Floors (Bathrooms, Storage Rooms, Closets)
Elevators – Recall (Go Down to the First Floor)
In the event of an emergency building evacuation, the alarm will sound informing the building occupants to evacuate the building. At 415 – 20th Street there is no PA system, so when the alarm sounds everyone must evacuate the building It is the job of the building floor wardens to direct the occupants to the nearest emergency exit stairwells to begin evacuation. The floor wardens will also begin to search the floor, the bathrooms, offices, storage rooms, closets, and meeting rooms to find people and notify them to begin the emergency evacuation. Their search will also serve to verify full personnel evacuation.
The elevator will automatically switch to “recall mode”, where they will go down to the first floor
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

3. Building Evacuation (Continued)
Building Occupants
Take Valuables with You (Purse, Keys, Brief Case, etc.)
May Not Re-Enter Building the Rest of the Day
Only Items You Can Easily Carry Down the Stairs
Participation of All Occupants is Important
Meeting Hosts – Have Visitors Participate
Stay to the Left Going Down Stairs
Prevent Persons From Getting Hit By the Doors
Minimize Conversations to Allow Floor Wardens to Direct Occupants
What should building occupants do during an evacuation? Once you have been notified to evacuate, take all your valuables with you – Purse, car keys, brief case, etc. It is entirely possible you may not be able to re-enter the building for the rest of the day following the evacuation. You should only carry items which you can easily carry down the stairs. If you attempt to carry large items, you may slow down the timely evacuation of the building.
It is very important for all building occupants and visitors to participate in the evacuations. If it is a drill, participation is important to train and assess UCOP’s readiness for an evacuation. If you are hosting a meeting, please have your meeting attendees participate.
Please follow your floor warden’s instructions and proceed to the nearest emergency exit stairwell. When you go down the stairwell, you should stay on the left side of the stairs when you go down to avoid being hit by the doors on the lower floors and allow easy merger of persons entering the stairway from the lower floors.
To facilitate floor wardens’ ability to communicate information to people, please minimize side conversations so people can hear what the floor wardens are saying
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

4. Evacuation Plans – Building Specific
415 – 20th Street
1111 Franklin Street:
Kaiser Building:
Floor Warden(s) will:
Discuss Specifics for Personnel/Locations for Designated Department
Evacuation plans will vary depending on which UCOP Building you work in. The link for 415 – 20th Street is listed on this slide along with the emergency evacuation plans for the two main UCOP building, Franklin Street and the Kaiser Building.
NOTE: As part of the presentation. Click on either the 415 – 20th Street link to point out the location of the plan. You should ask the designated floor warden(s) to discuss the main elements of the plan with the audience.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

5. Floor Plan – 3rd Floor Note Location of the Emergency Exits
Floor plan for the 3rd floor – Note the locations of the emergency exits.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

6. Floor Plan – 4th Floor Note Location of the Emergency Exits
Floor plan for the 4th floor – Note the locations of the emergency exits.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

7. Area of Refuge or “Safe Zone”
For Mobility Impaired Persons
Need Assistance in Evacuating
Dedicated “Safe Zone”
South Stairwell (Closest to the OSF Parking Lot)
Small Area Past Stairwell Door, Before Set of Stairs
Floor Wardens Will Notify OSF Building Manager of Persons in Safe Zone in Need of Assistance
Part of the emergency evacuation procedure for 415 – 20th Street addresses people who need assistance evacuating. Those persons should go to the area of refuge, or “Safe Zone”, which is located in the South Stairwell (Closest to the OSF parking lot). It is located past the stairwell door. It is the small area just before the set of stairs leading down. The floor warden will notify the OSF Building Manager of persons who are in the “Safe Zone” who need assistance in evacuation.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

8. Building Relocation Site
Gather in OSF Parking Lot
Grouped By Floor
Floor Warden
Verify All Persons on Their Floor Have Evacuated or Are in the Safe Zone
Report to OSF Building Manager
Trouble Situation on Their Floor; or
“All Clear” Signal
When we evacuate the building we are to meet at the designated assembly area, the OSF Parking Lot. Group by floors.
The floor wardens will verify all persons on their floor have evacuated or are in the Safe Zone and will report to the OSF building Manager of any trouble situations on their floors, or will report an “All Clear” situation if everything is OK.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

9. Building Relocation Site (Continued)
In Event of a Power Failure
Will Manually Open Electric Parking Lot Gate
If Gate Damage – Guard Will Open Side Entry Gate
In the event of a power failure the electric parking lot gate will be manually opened. If the gate is damaged the OSF Guards will open and secure the side entry gate to the OSF parking lot.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

10. Building Re-Entry
Only Authorized Personnel Will Approve Re-Entry into the OSF Building
If Re-Entry is Denied to OSF:
Staff Will Be Required to Stay in OSF Parking Lot
Must Remain Until Oakland Emergency Services (Police or Fire) Give Approval to Exit the Grounds
Only authorized personnel can approve re-entry into the OSF building.
If re-entry is denied, all UCOP staff must stay in the OSF parking lot until it is deemed OK by the Oakland Emergency Services (Police or Fire) to exit the grounds.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

11. Emergency Evacuation Planning
Know the Way Out from Your Work Area
Primary Exit & Secondary Exit
Know Location of Nearest:
Manual Fire Alarm Station
Fire Extinguisher
Use if Trained & It is Safe to Use
Know the Location of the Designated Relocation Site for Your Floor
In planning for an emergency evacuation, there are three main points to remember:
Know where the nearest emergency exit is from your work area. Know the location of the primary exit and the secondary exit in the event the primary exit is not accessible.
Know where the location nearest of the manual fire alarm station and fire extinguisher. In the event of a small fire, use the fire extinguisher only if you are trained in the use, and it is safe to do so (e.g., the fire does not block your exit; it does not generate smoke; and it is a small fire—the flames have not spread).
Know the location of the designated relocation site for your floor.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

12. Emergency Contact Persons
Floor Wardens
3rd Floor - Emily Weaver & Sharon Haines
4th Floor – Jayne Dickson & Michael Thwaites
OSF
Building Manager – William Iles
or (Cell)
Facilities Services – Lyle Woods
Security Guard
Here are the emergency contact persons for th Street. The Floor Wardens for the 3rd and 4th floors are listed. The building contact persons are also listed.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation

13. Home Emergency Evacuation Planning
Prepare Home Emergency Evacuation Plan
Family Knows & Practices Emergency Escape Routes from Every Room in Your Home
Escape First, Then Notify 911
Train Family Members to:
Stop, Drop, & Roll If Clothes Catch Fire
Never Re-Enter a Burning Building
Designate Family Meeting Place Away from Home
In closing…we should take the emergency evacuation theme and apply it to our home life. With help from members of the family, prepare a home emergency evacuation plan. Below is a Red Cross link which gives examples of family emergency evacuation plans. Make the plan, complete the checklist, and practice the plan.
Make sure every family member knows the emergency escape routes from every room of the house and practice emergency escapes.
Escape first, then notify 911.
Make sure every member of the family is trained to stop, drop, and roll. And everyone is instructed to never re-enter a burning building.
Make sure all members of the family meet at the designated meeting place after the evacuation. The meeting place should be located away from the home.
UCOP September 2008 Safety Meeting
415 – 20th Street Emergency Building Evacuation