Welcome to Advisor Training

Welcome to Advisor Training
Middlesex County College Academic Advising Center Chambers Hall 109

The Academic Advising Center’s Unofficial Motto
Those who give advice have one of life's enormous responsibilities. They provide the clay for potters to form and shape their work. They provide the tapestry with which painters can fashion their art. They provide the earth from which seeds can blossom into beautiful flowers. Their responsibility is only outweighed by the joy they experience in the success of their endeavors.

Academic Advising “At Its Best”
Providing accuracy above all else Developing a proper attitude Focusing on advice, not orders Sharpening listening and questioning skills Understanding prescriptive vs. developmental advising Striving always to help students achieve success Academic Advising is, above all else, accuracy and proper attitude. Dispensing correct information is one of the most important means of implementing the MCC vision that all members of the College community contribute to student success. We want our students to have the best opportunity to succeed while constantly observing the established criteria of College policy. Prescriptive Advisor knows about College policies and tells a student how/what to do. A developmental advisor directs a student to the College policies and explains how they apply to the current situation A prescriptive advisor only provides information about courses and grades. A developmental advisor talks about planning for success and reviews strengths and weaknesses; student chooses the schedule. A developmental advisor monitors and evaluates student progress. A developmental advisor realizes that personal, social, and academic issues all impact retention. A developmental advisor asks about progress and teaches the student to monitor courses and credits earned. A prescriptive advisor sees student as lazy and unmotivated and presents solutions A developmental advisor teaches student to weigh alternatives and consequences to take control. A prescriptive advisor is more interested in "whats" than the "whys". A developmental advisor asks "why" to encourage student introspection and control.

Different Corridors at MCC
Division of Corporate and Community Education Career Training Center Institute for Management and Technical Development Between 5-10% of all students who come to the Advising Center are directed to this non-academic component of Middlesex County College. While it is important to distinguish the difference, the training session will concentrate upon the academic side of the College. The Career Training Center provides vocational training from 12 to 16 weeks in duration—Accounts Clerk, Specialized Office Skills, Computer Applications, A+ Certification. The Center includes an employment preparation component and job placement services. The Institute is the customized training division providing on-site training for business and industry.

Middlesex County College Basics
An associate degree-granting college The “two year” college misconception An open admissions philosophy Students need to realize that the necessity of developmental courses plus work plus personal responsibilities often make it impossible to complete the degree in two years.

Degrees Awarded by MCC Associate in Science Degree
Associate in Fine Arts Degree Associate in Arts Degree Associate in Applied Science Degree

Certificates Awarded by MCC
Certificate of Achievement Technical Certificate Certificate of Achievement—not fewer than 30 credits, nor more than 36. A “C” in ENG 121 may be required. A minimum GPA of 2.0 is required. Technical Certificate—not fewer than 16 credits, nor more than 21 with a minimum GPA of 2.0.

Family Educational Rights and Privacy Act (FERPA)
Measures to protect the privacy of educational records Students’ rights to inspect and review those records The sharing of certain information Process to follow when parents or friends accompany a student Procedures for uncertain situations (contact the Registrar) This Act passed in 1974 was designated to protect the privacy of education records, to establish the right of students to inspect and review their records, to challenge the content of those records and to have a hearing if the outcome of the challenge is unsatisfactory to them. It is also designed to prevent the disclosure, with certain exceptions, of personally identifiable information. Please remember that the security and confidentiality of student records are matters of concern to all MCC employees.

Eligibility for Admission
High school graduate GED recipient Student who is 18 or older with neither a high school diploma nor a GED MCC offers students the opportunity to complete a GED. Handout for the GED

High School Scholars Fall and Spring—one course ($100 and fees)
Schedule Fall and Spring—one course ($100 and fees) Summer—regular tuition and fees Requirements Contact the Office of School Relations ( ) Demonstrate no need for developmental courses Submit approval of parents and high school counselor Handout for High School Scholars

NJ STARS students The NJ Student Tuition Assistance Reward Scholarship
Top 20% of their high school class At least 12 credits each semester and up to 15—one can be developmental Does not cover the winter or summer sessions Must apply for all other federal and state financial aid available to them Must obtain a 3.0 GPA prior to the second academic year to retain the award Covers up to 5 semesters of tuition and approved fees STARS handout

Placement Testing--ESL
Graduates of US high schools with fewer than four years of high school English take the ESL Placement Test Written essay Language Usage Reading comprehension Interview with a member of the ESL Department High school and college graduates from certain countries are exempt. The countries are listed in the Advisors’ Manual. ESL testing is available on a walk-in basis on Thursdays between 9 am and 4:30 pm. A student needs a Photo ID and SS# or Student#. As advisors, we always defer to the ESL Department for advising ESL students. The ESL Department’s expertise is utilized for placing students in math or other electives in conjunction with ESL courses. Nevertheless, it is important to know the parameters of ESL Testing. Handout of the list of countries.

Placement Testing Who Must Take Accuplacer (CPT)
New full-time students New part-time students entering degree programs Part-time non-matriculated students who have completed one semester Full-time and part-time transfer students who have not attained sophomore status at an accredited US college or university or received transfer credit for one semester of college-level composition and one semester of college-level mathematics and a sufficient number of courses with a strong reading component The College Placement Test is available on a walk-in basis on Mondays from 9 am-4 pm and on Tuesdays, Wednesdays, and Fridays from 9 am-2 pm. The College Placement Test is not available on Thursdays. A student needs a Photo ID and SS# or Student#. A new student who is part time and non-matriculated may register for up to 11 credits in certain courses during their first semester at MCC. The student cannot register for any English, Math, Science courses or courses that have prerequisites. This loophole provides most of the cases of misunderstanding that occur in the Advising Center. Those students cannot register for a second time without taking the College Placement Test or transferring credits from elsewhere to acquire the necessary exemptions. The Accuplacer is given via the Internet and in untimed except for the essay portion which is 45 minutes long and is written on the computer screen. While it is untimed, the average exam is 3 hours. The math portion is branched.

Exemptions from Accuplacer (CPT)
Students with a score of 500 or higher in the Verbal portion of the SAT within the last five years are exempt from the Reading portion. Students with a score of 500 or higher in the Math portion of the SAT within the last five years are exempt from the Math portion. All students must provide a writing sample unless their academic work elsewhere provides the basis for an exemption from the essay portion. College graduates from certain countries are exempt from the CPT. The countries are listed in the Manual. Handout of the list of countries

Reading XTRI on Colleague Understanding its Peculiar Logic Reading and English Placement
RDG 011—the student needs no developmental reading RDG 009—the student earned the equivalent of RDG 009 and needs RDG 011 RDG 001—the student placed into RDG 009 ENG 010—the student needs no developmental writing ENG 009—the student earned the equivalent of ENG 009 and needs ENG 010 ENG 001—the student placed into ENG 009 Handout of the XTRI notes

Advising Students Reading and English Courses
Learning communities Five approaches to English courses ENG 122/125 ENG 122 and Special Topics ENG 121-HD and ENG 212-HD ENG 121 and ENG 122/125 require grades of “C” or better for graduation. The Learning communities are increasingly popular. Students need to remember that if they have to drop one then they have to drop both classes. Handout of the five approaches Explanation of the Special Topics

Reading XTRI on Colleague Understanding its Peculiar Logic Math Placement
Whenever MAT 013 and MAT 014 are seen together, the student has an SAT score—find the SAT score in Colleague and check the grid in the Manual for placement. Even if a student performs brilliantly on the CPT, Colleague will only show MAT 013—check the raw math scores for proper placement. Whenever MAT 001 and MAT 002 are seen together—find the raw math scores in Colleague and check the grid in the Manual for possible placement in a combination math class. Whenever MAT 010 and MAT 002 are seen together, this indicates that the student needs MAT 013. Handout of How to Find the CPT or SAT score Handout of the Manual Grid

Challenge Tests for Accuplacer (CPT)
Students may challenge their placement under the following conditions: Placed into Reading 009—with a score of or advisor recommendation before the semester begins Placed into Reading 011—before the semester begins with a score of 61-83 Placed into ENG 009 or ENG 010—automatic challenge with a sentence sense score of 105 or higher or advisor recommendation before the semester begins Placed into developmental math—student initiative is best; through the first week of the semester is permitted in the class Challenges in RDG 009/011 and ENG 009/010 are no longer provided during the first week of class Advisor recommendation table Remind students about using discretionary judgment in challenging the math placement. While the challenge is available on a walk-in basis, I ask the students to take a few days to better prepare themselves for the challenge.

“Older” Placement Test Results
Students with placement test results that are older than one year and have not registered for a particular developmental course should consult with the Testing Center to inquire if they may take that portion or portions of the CPT again.

The Intricacies of Math Advising Part I
Students with a score of 25 or lower in the computation section must register for MAT 010A. Be aware of the “combination” math classes—MAT 009/013A or MAT 009/013. Note that MAT / is a combination of MAT 013 and MAT Students who pass math computation and have an algebra score of 58 can register for the combination algebra. Remember that some majors have MAT 014 as a prerequisite. Recognize that MAT 010, 013, 014, 129 and 131 have two semester variations. Keep in mind that students may change to the “A” version of these math classes during the first three weeks of a semester. Consider transfer possibilities when discussing math classes and refer students to the Office of Counseling and Career Services in ED 100. The MAT 080/050 is by invitation only. The students will come with a letter. Handout of the Math Variations

The Intricacies of Math Advising Part II
Students seeking MAT 129 (Precalculus) without the sufficient SAT score of 550 need to take the diagnostic test offered in the Testing Center. Students receiving a “C” or “C+” in MAT 014 must take the two semester variation of MAT 129. Students in curricula requiring a three-credit math such as BUS 115 or MAT 101 and who want to take a higher level math may do so with the proper prerequisites. Certain math classes are available in computer-assisted or Internet formats. There is also a hybrid format (HD). Talk about how to be aware of these computer-assisted sections. Can be seen on the printed 605 and the electronic version but not on XCRI. Talk about the three possibilities of the precalculus diagnostic test.

General Observations Developmental Classes—Part I
“D’s don’t do it.” Any developmental class with that grade must be retaken. Students must include developmental classes as part of their registration until they are completed. Students needing developmental classes may carry no more than 15 credit/credit equivalents in a semester. Dean’s permission is needed for students who want to exceed that limit. If a situation arises where a student cannot register for a developmental course (late in the enrollment cycle when a time or section may be unavailable), please remember to complete a Request for Registration Waiver Form. Please do not use the registration form itself as the document for the deferral. This will be of enormous assistance in the non-compliance process. Developmental classes are credit-equivalent classes. Students will argue about taking the developmental courses. Discuss the concept of credit-equivalent classes and talk about BIO 010 and CHM 010.

General Observations Developmental Classes—Part II
Students may be placed in as many as 7 developmental classes—RDG 009, RDG 011, ENG 009 or EST 009, ENG 010, MAT 010, MAT 013, MAT Not all majors require MAT 014. Students placed into RDG 009 are not permitted to take any credit classes that semester except for the proper math. RDG 009 students desiring full time status need to select the appropriate seminar class depending on their choice of curriculum. Students in developmental math should be made aware of the two semester variations. The Math Department urges advisors to alert students repeating MAT 013 of the MAT 013A option. Depending on their curricula, students may need to take BIO 010 and/or CHM 010. Handout of the Freshman Seminar class list.

Developmental Classes and SSD 101
New students who have placed in any two of the following classes—RDG 011, ENG 009 or ENG 010, MAT 010 or MAT 013—are required to enroll in SSD 101. Part time students must include the SSD 101 course. If a student in this situation wants only one course, the student should register for the appropriate RDG or ENG or MAT. All other new students may enroll in SSD 101. Handout SSD 101 grid

Curricula that Require MAT 014
Biology Pre-Professional Biology Transfer Business Administration Transfer Chemistry Transfer Civil/Construction Engineering Technology Computer Aided Drafting Certificate Computer Science—CSI, CSNN, and Transfer Computer Science Technical Certificates Electronic and Computer Engineering Technology Engineering Science Mathematics Transfer Mechanical Engineering Technology Mecomtronics Engineering Technology Physics Transfer

Curricula that Require Two H. S
Curricula that Require Two H.S. Lab Sciences (“C” or better) as Admission Requirements Biology Transfer Biology Pre-Professional Chemistry Transfer Computer Science Transfer Dental Hygiene Engineering Science Health Science Mathematics Transfer Medical Laboratory Technology Nursing Physics Transfer Radiography Respiratory Care Please note that the required lab sciences may differ depending on the curriculum.

Curricula that Require One H. S
Curricula that Require One H.S. Lab Science (“C” or better) as an Admission Requirement Biotechnology Business Administration Transfer Criminal Justice Dietetic Technology Environmental Technology Fire Science Technology Liberal Arts Pharmacy Assistant Psychosocial Rehabilitation and Treatment Please note that the required lab science may differ depending on the curriculum.

Full Time vs. Part Time Full time—12 or more credits/credit equivalents Part time—11 or fewer credits/credit equivalents Four reasons why a student must be full time Number of hours a week a student should devote to college work Students can change their minds from semester to semester as long as they remain in good academic standing. International Student Trying out for a team Certain forms of financial aid Health insurance

The College’s Semester System and Its Multiple Variations
Traditional 14 week Fall and Spring semesters Intense 3 week winter session Fall II and Spring II Summer and its multiple variations Summer 3 four week sessions A,B,C 2--7 week sessions H 1—5 week session N 1—12 week session K 2--6 week sciences D,E,J RDG 009 and 011, ENG 009 and 010 and ESL courses have other start dates and different letters for their sections.

Dropping/Repeating Classes Part I
There may be consequences for dropping a class within the refund period. Students dropping a developmental course do not need the secondary signature of the Director of Testing. EOF students need the approval of EOF prior to obtaining an advisor’s signature. Students with an F-1 visa need to consult with Rita Burton or Lafayette Smith in the Office of Counseling and Career Services in ED 100. Can affect Veteran’s Benefits, Social Security Benefits, intercollegiate athletic competition, financial aid Students dropping a developmental class (RDG 009, RDG 011, Eng 009, ENG 010, MAT 010, MAT 013, MAT 014, EST 009, all ESL courses)—must obtain a signature from the curriculum chair, The Dean of the student’s Division, a faculty advisor or an advisor in the Advising Center. EOF students must obtain a signature from the EOF Director. International students must speak with the International Student Advisors in ED 100.

Dropping/Repeating Classes Part II
No student can register for a class more than three times. Review the XDSG screen in Colleague to determine a student’s mid-term grade for the purpose of advising. While both grades remain visible on the transcript, only the higher grade is used in the computation of the GPA. Provisions of Academic Amnesty Handout of how to read the XDSG screen

Academic Status Academic Warning
Academic Probation—no more than 4 classes or 14 credits/credit equivalents, whichever is fewer Academic Restriction—no more than 2 classes or 8 credits/credit equivalents, whichever is fewer A student on Academic Restriction who voluntarily does not enroll for the next semester returns on Probation. Academic Suspension—student cannot register for one “short” and one “long” session and returns on Probation Academic Dismissal— two years

Four Credit Science Electives
Business Administration Transfer students are required to take one 4 credit science. Liberal Arts students are required to take either two 4 credit sciences or one 3 credit science plus one 4 credit science. Criminal Justice students have the option of taking two 4 credit sciences or two mathematics classes. Fine Arts majors may choose to mix and match two science and/or math classes that equal at least 6 credits. SCI 155 has a math prerequisite (MAT 013), not a lab science prerequisite.

Three Credit Science Electives
Have no science or math prerequisites Serve as the prerequisite for BIO 105 or 106 Students in AAS programs in Business (except for Dietetic Technology) need one 3 credit science. Liberal Arts Students may take one 3 credit science. Fine Arts Students may take one 3 credit science. Transfer issues should be discussed with the Career and Counseling Services in ED 100.

XTRI and Science Courses
BIO 010—student had at least a “C” in high school biology with a lab CHM 010—student had at least a “C” in high school chemistry with a lab PHY 010—student had at least a “C” in high school physics with a lab SCI 010—student had at least a “C” in a different high school science with a lab These listings are at the top of the XTRI screen.

Science Majors Biology Transfer, Chemistry Transfer, Computer Science Transfer, Engineering, Mathematics Transfer and Physics Transfer Majors Please check the proper math and lab science sequences for these majors. The lab science sequence may vary depending on the next institution, at which point the student should consult the Office of Counseling and Career Services. These courses are not appropriate for non-science majors. Not even mentioning the health technologies here.

How to use the NCWS Screen to find the exact high school lab science grade

Open College Program Full time enrollment
Opportunity to explore possibilities of majors Academic preparation and foundation Initial program for many health technology students Must enroll in writing each term until ENG 122 or 125 is completed Students enrolled in any OC category cannot receive financial aid. A policy is being developed to “move” these students into different majors.

Health Technology Admissions
Students interested in DH, NUR, RAD, and RST must complete all necessary developmental courses by the end of Wintersession. The above students must apply by 1/15 for fall. The above students must take the preadmission exam by its deadline. Student interested in Med Lab must apply by 5/1 and complete all necessary developmental courses by the close of the summer session. There is no preadmission exam. Students interested in PSR must apply by 5/1 and complete all necessary developmental courses by the close of the summer session. There is no preadmission exam. New relationship with Raritan Bay Medical Center Students should be aware that the competitive nature of the selective admission process may necessitate the repetition of a high school lab science with a grade of “C.” Talk about spring nursing. Please note that Nursing is only open to United States citizens and permanent residents who have resided in the state of New Jersey for at least 12 months prior to the start of classes. The Dental Hygiene program is open only to U.S. citizens and permanent residents who have been permanently domiciled in the state of New Jersey for at least one year prior to the start of classes.

Changing a Major Matriculated students visit the Dean or Chairperson of the new major for a signature on an Add/Drop Form. Additionally, students can visit the Academic Advising Center, Counseling and Career Services, EOF, and MAPS to secure a signature. The student pays a $10 fee in the Bursar’s Office and submits the receipt and the signed form to the Registrar’s Office. This procedure also applies to Open College students wishing to change majors. Non-matriculated students fill out an application form in the Admissions Office. No fee is required. Students need to be aware of the differences between BUS.AS and LABUS.AA. Students need to realize that changing a major may lead to a possible loss of credits.

EVAL and PSPR in Colleague
EVAL SCREEN Allows the advisor to determine which courses have been completed by his/her advisee and which courses are still needed for graduation. PSPR SCREEN Allows the advisor to view a different major for his/her advisee and then determine which courses are still needed for graduation.

“What’s New I” Students taking RESP and PSRT clinical classes, except for PSR 101, will pay the UMDNJ tuition rate. New NRB students will pay the RBMC tuition rate.

“What’s New II” Procedures for enrolling in an Internet course
Revisions in the MAD curriculum Foreign students and credit evaluation services New computerized foreign language placement test Curriculum Checksheets (Advisors’ Manual) Curriculum Checksheets (Infonet) Curriculum Checksheets (Advising Center Web Site) MCC Transfer Guide

“What’s New--III” Respiratory Care—MAT 014 is no longer an admissions requirement and now requires the completion of all non-clinical classes prior to application to the program. The Radiography Education curriculum has changed one of its requirements to a GE SS course, not necessarily PSY 123. New Partnership with Raritan Bay Medical Center

“What’s New—IV” OCNUR students now have designated humanities courses (SPE 121 and COM 115). OCNUR students will now register for a PSY 232 (Life-Span Development) rather than SOC 121. Students scoring a 25 or lower in the math computation section of the CPT MUST take MAT 010A. See the new Math Grid. Students who pass math computation and receive a score of 58 or higher in Algebra may register for the combination Algebra course, if their curriculum requires MAT See the new Math Grid.

“What’s New--V” (New CAs)
Certificate of Achievement in Dental Assisting Certificate of Achievement in Event Planning Management Technical Certificate in Forensic Accounting and Fraud Examination

“What’s New--VI” (New courses and curriculum)
ART 104—History of Photography COM 120—Introduction to Public Relations ENG 261—Copy Editing and Desktop Publishing SCI 158—Planetary Astronomy SCI 256—Stellar Galactic Astronomy Technical Studies (A.A.S.)

Factors to Consider When Advising a Student
New student or current student? Full time or part time? Major? RDG 009? Placed into SSD 101? Remaining developmental courses? Any academic status? Prerequisites and/or corequisites? Any admission requirements remaining? Math and/or science requirements? STARS student? Humanities and/or Social Science Electives? Diversity courses for LA majors? What if a student is totally uncertain?

Course Selection Exercise Student #1 LABUS OCNUR ACC
High School Grades from Colleague’s NCWS screen BIOL-D CHML-C SCIN-A ALG1-C ALG2-B+ PRECALC-now CPT Results from Colleague’s XTRI and TSUM screens—No SAT scores RDG 011 ENG 010 MAT 013 CPTZ.ALG1 93 CPTZ.CLM 27

High School Grades from Colleague’s NCWS screen BIOL-C PHYL-B+ ALG1-B ALG2-C CPT Results from Colleague’s XTRI screen—SAT Math score from the TSUM screen RDG 009 ENG 010 MAT 013 MAT 014 SATM 530

High School Grades from Colleague’s NCWS screen CHMN-A PHYN-B+ ALG1-D ALG2-D CPT Results from Colleague’s XTRI and TSUM screens—No SAT scores RDG 009 ENG 009 MAT 013 CPTZ.ALG1 75 CPTZ.CLM 10

High School Grades from Colleague’s NCWS screen BIOL-C- CHML-C- SCIN-B ALG1-B CPT Results from Colleague’s XTRI and TSUM screens—No SAT scores RDG 011 ENG 010 CPTZ.ARI 73 CPTZ.ALG1 28

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