1. Club Matters
Jo Mannion & Lisa McCormick

2. Committee

3. General guidance Work as a team! It will make life a lot easier.
Assign roles and make sure everyone know what is expected of them!
Meet regularly! Why not get meeting dates in the diary now?
Deal with issues quickly and directly. Don’t let things fester!
Keep in regular contact with the Sports Office.
Don’t be afraid to ask for help!
Be realistic!

4. Activity
Turn to page 8 in your handbook and complete the table with the names of those on your committee who will be undertaking each role.

5. Fresher’s Fair
This is what fresher’s are faced with...its dauting, its busy, its hot!

6. Fresher’s Fair Top Tips
Bring a tablecloth/bed sheet!
Make your stall bright, interesting, eye-catching
Make sure that everyone at your stall is actively doing something...if they’re just sat talking...do they need to be there?
Be welcoming - invite people to talk to you
Have handouts/freebies - how will they remember you when they leave?
Sell your club - trophies, videos, merch
How will you take sign ups?

7. Fresher’s Fair Details
Wednesday 21st September
Arena/Blue Hall
10am-4pm
Green Hall - Demo Zone
Set up in the hall for 9.30am please!
If you have any printing you want us to do this can be done on A5 paper only. Templates to be sent to Lisa by Monday 19th at the latest.

8. Trials/Tasters ‘Trial/Taster fees’ are not allowed.
Speak to the sport office if your trial/taster incur a cost e.g officials, facilities we can look at covering this.
Double check your facilities are booked!
Let the Sports Office know when trials/tasters are and what the structure is!
Make sure trials/tasters and sign up info is well advertised - give everyone the best opportunity to attend!
Give everyone a fair chance!
Give everyone the best experience they can have!
Don’t overbook sessions, spread them out!

9. Trials/Tasters
If you struggle for numbers consider visiting other trials/speaking to other clubs to scoop up!Can you link to a Social?
Be clear when and where you will announce who's been successful.
Give feedback if asked . . PROMPTLY!
Follow up on non-attendees/drop-offs.
Redirect unsuccessful candidates to;
Other AU clubs
Intramural
USA Sports programme
Rackets Sports Programme
Keep their contact details you might need them at the end of the season!
If you need to do tasters/trials after Varsity let the Sports Office know.
Tasters/Trials last a moment, membership is forever!

10. Facility Bookings Our facilities are very full!
AU clubs get over 250 hours of dedicated training each week.
Last year in 1 week 47.5 hours were missed, that equates to £ in lost revenue
We will be doing regular check!
2 STRIKES
6 week ban!
Please let the Sports Office/Reception know ASAP if you can’t make a booking so someone else can use it!
Constant offenders will have bookings removed permanently.
Bookings start on the hour where possible to avoid ‘dead space’!
We’re understaffed!
Please help staff with set-up/clear-away, you’ll get started quicker!

11. Special Measures
There to support clubs who are struggling not to punish.
Criteria:
Negative student account
Membership below 12 for more than a year
Substantial lack of engagement from Club Members
Serious anti-social behavior issues
Club will be notified they’re in special measures.
Monthly meetings with sports office.
Plan of action
12 months to get out of ‘Special Measures’
Failure to do so may mean:
Removal of Club Officers
Suspension of financial accounts
Dispansion of Club

12. AU Newsletter

13. BUCS
Everything you need to know.

14. Why do we compete in BUCS?
The higher we rank in BUCS the higher we rank nationally in the league tables
A good BUCS season is great for attracting new students and therefore great for attracting new athletes
Increases your employability
It’s good for you!

15. Fixtures
Fixtures can be found now on the BUCS Website - they may change!
Week to week fixtures will be put on the AU noticeboard and on the BUCS Team Captains FB group.
We cannot change a fixture once we are within 24hr window of the start time.
Google docs, doodles, teamer.
Linda is first point of contact for any fixture issues -
AU Noticeboard
Check your handbook for your standard BUCS week

16. Fixtures Plan, Plan, Plan! Make sure you consider: Exams Holidays
Christmas
Placement
Residentials
January

17. Competition Structure
Must be fulfilled. Cups = higher fines!
You must be aware of the rules around ‘Cup Ties’
The majority of you will be in a cup competition - championship, trophy, cup, plate, vase.
‘Cups’ are usually drawn at the start of the year with Championships drawn towards the end of the year.
They vary for each sport

18. Officials YOUR responsibility
Different methods for different sports - if you’re not sure how to recruit your officials please speak to the Sports Office.
Always double check they are booked and have the right location. Good habit to give them a call 24hrs before the fixture.
Ref Fees
Are they qualified? Are they neutral?
Refs are a crucial part of the game - without them games wouldn’t go ahead - always show them respect
If you are struggling for a ref then please speak to staff in the office
Always keep a record of s or texts from a ref. If they cancel or don’t turn up we will need it to prove we had one booked.

19. Results All teams should text/call results to 07825 010379
Right: Men’s Football 1st Leeds Uni
Wrong: Met Uni; 1st Uni; 8-0 Beckett
Fines - for lack of results and incorrect
9am wake up for any team that don’t submit their result
Don’t forget to tweet your results Some teams need to submit extra information i.e. Squash (games); Rugby Union (Tries, Pens etc.)

20. Rules & Regs
You all have a copy of Sports Specific and General Rules & Regs
It is your (& Team Captain’s) responsibility to know the rules for your sport.
Few key ones:
Officials
Kit Clash
Postponed Games - rearrangements
Rearrangements - Keep quiet!

21. Team Selection Teams must be selected on merit
1st team selected in the 1st instance and so on
You cannot send out a 2nd team if you have not fielded a 1st team
If your 1st team does not have a game, this isn’t a free pass to play them in the 2nds.
Players must always play up if required.
Badminton example

22. Teamsheets
Why? - BUCS receive a number of complaints about ‘ineligible’ or ‘illegal’ players.
Both HOME & AWAY teams are required to complete the form.
Student ID is needed to verify who they are. If you can't produced student cards, we have 24hrs to provide evidence.

23. Teamsheets Tuesday by 5pm
Submit an electronic team sheet to Sports Office for inspection ( , text, Facebook, WhatsApp etc.)
Wednesday
Pre-game - complete your team sheet and get opposition to complete
Post-game - FILE your team sheet
Where are your team sheet files located?

24. Playing Under Protest You should play under protest if:
You believe the official does not have the correct qualifications/is not neutral
You believe the playing conditions do not meet the correct standards (use common sense)
Time allocated to the match
The opposition have to sign the PUP form, if they refuse call the office immediately. We will then take
it up with their AU.

25. Must state which rules have been contravened - look them up in your rules pack - if you’re unsure leave it blank and we can fill it in
The opposition should be given chance to defend the claim.
This must be signed by the opposition captain. If it is not then it will be deemed that they are fault (regardless of the situation).
This must then be handed in to the office ASAP! You must also telephone us to let us know the fixture was PUP.

26. Conduct
Respect the officials/coaches/visiting players - no matter what.
Ensure buses are left clean and tidy
Alcohol on buses should be at the driver's discretion - if they don’t allow it. Don’t take it!
Player conduct - if you are fined you will be liable for the cost.
If you are on the receiving end of poor conduct… tell us!
Mention last years example - one more bad report from a bus driver - alcohol ban
Social behaviour policy - everyone signs

27. First Aid Every team should have a first aid bag
If you don’t you can get one from the Sports Office.
It is recommended that each team has a trained first aider for away fixtures
Coach Ed course - 8th October!
First Aid at Home Fixtures - provided by Sports Centre Staff - Ambulance Procedure
If an injured player has to be taken to hospital a member of the team should always accompany them. Keep the Sports Office informed.

28. Team Captains
Invite them to the Facebook group -

29. Remember… we’re here to play sport!

30. War of the Roses!

31. Scenarios . . .