1. DLI Contacts and Alternates Survey 2017
Preliminary Results
ACCOLEDS
DLI Training Extravaganza
Thompson Rivers University
Kamloops, BC
November 30, 2017

2. 2017 2012 2008 Third time! 2008 – Gaetan Drolet;
2012 – Jane Fry / [Sylvie Lafortune?]

3. Survey Objectives

4. 1. Evaluate services & support materials needed by
DLI Contacts & Alternates.
Identify improvements
to products & tools to better serve students and researchers. 1.

5. Evaluate level of satisfaction of DLI Contacts & Alternates with existing services & performance of the DLI section.
Identify improvements &/or new services needed. 2.

6. Evaluate & measure level of expertise of DLI Contacts & Alternates in areas related to data use.
Identify where improvements could be made in DLI training & educational programs.
Develop appropriate new training processes. 3.

7. Methodology

8. 2017 survey instrument revised by
sub-committee* of the Professional Development Committee.
Survey written in English & French.
The Professional Development Committee was formerly called the Education Committee
*M. Andrews, University of Regina, A. Cooper, Queen’s University, E. Hill, Western University, S. Keys, University of Waterloo, C. Ripp, DLI

9. New in 2017 Questions about: Job descriptions GIS software
Research Data Management (RDM)
Training webinars
Type of institution
Category of university
duties explicit in job description (Q6)
use of GIS software (Q9)
Research Data Management (RDM) at institution (Q15-Q17)
training – attending webinars (Q35)
institution - College or a University (Q47)
type of University – primarily undergraduate, comprehensive, or medical/doctoral (Q48)

10. New in 2017 Categories added: Access to data extractors
(WDS, <odesi>, Scholars Portal Geoportal, BCI)
Accessing/satisfaction with services – DLI website
Level of knowledge
(RDM, Postal Code and CIHI products)
Categories added to questions:
access to data extractors – added WDS, <odesi>, Scholars Portal Geoportal, BCI (Q7)
accessing/satisfaction with services - DLI website – categories added to reflect website (Q22, Q23)
level of knowledge – RDM, Postal Code and CIHI products (Q41d)

11. Questions/categories about:
New in 2017
Deletions
Questions/categories about:
Equinox
E-Stat
CHASS
Questions removed: questions/categories about Equinox, E-Stat, CANSIM at CHASS

12. University of Waterloo
University of Waterloo Survey Research Centre was contracted to conduct the survey.

13. Invitations sent DLI Contacts & Alternates
Timeline
June 12, 2017
Invitations sent DLI Contacts & Alternates
June 21 and June 29
Reminders sent
July 12
Survey closed

14. Survey Responses

15. 70% Overall Response Rate
Low response rate – could be due to time of year survey was sent out (June/July) or length of survey

16. Response Rate by Region
Q46 - Please indicate the DLI region in which your institution is located:
invitations sent to Quebec schools were in French; all other invitations were in English. In the survey, respondents were given the option of toggling between French or English for the survey.
13 surveys were completed in French and 62 in English.

17. DLI Contact or Alternate
Question 01 - Are you the DLI Contact or Alternate at your institution?

18. Years as a DLI Contact or Alternate
Question 02 - The DLI program began in How many years have you served as the DLI Contact or Alternate?

19. College or University
Q47 - Is your institution a College or University?

20. Full-Time Equivalent (FTE)
Question 50 - What is the total FTE student population at your institution? Ontario –

21. Full-Time Equivalent (FTE) West
Question 50 - What is the total FTE student population at your institution? WEST

22. DLI Related Responsibilities
Canada
92.0%
Helping users locate appropriate data files
86.7%
Data reference services
78.7%
Promoting data services
and collections
Question 03C - What are your DLI-related responsibilities? (Please select all that apply.)
Instructions for end users – 60%
Providing access through website – 60%
Preparing microdata files – 49.3%
Preparing geospatial files – 36%
Back-up for DLI contact – 25.3%
Provide access through data delivery system – 17.3%
Other – 6.7%

23. DLI Related Responsibilities
Canada
West
92.0%
Helping users locate appropriate data files
90.9%
86.7%
Data reference services
78.7%
Promoting data services
and collections
77.3%
Question 03C - What are your DLI-related responsibilities? (Please select all that apply.)
Instructions for end users – 60%
Providing access through website – 60%
Preparing microdata files – 49.3%
Preparing geospatial files – 36%
Back-up for DLI contact – 25.3%
Provide access through data delivery system – 17.3%
Other – 6.7%

24. Data Services Responsibilities
Question 04A - Please describe your data service responsibilities at your institution:
None of your time is spent on data services.
You spend up to 20% of your time on data services, with the remainder of time allocated to other duties.
You spend between 20% and 40% of your time on data services, with the remainder of time allocated to other duties.
Providing data services is your primary job duty, but you spend up to 40% of your time on other duties
You are assigned full-time to data services (aside from tangential responsibilities such as committee work).

25. Data Service – Who & How Canada West 70.7%
Data service is offered through a
DLI Contact
81.8%
78.7%
Reference questions are referred to DLI Contact or a data service point
27.3%
41.3%
Reference questions are handled by any librarian at a reference desk
31.8%
18.7%
More than 1 FTE is assigned to
data services
13.6%
Question 04C - Please describe the data service function at your institution. (Please select all that apply.)

26. 92% Work Responsibilities Data part of work responsibility / role
Question 05_A - What do you consider your work responsibilities/roles to include? (Please select all that apply.)
Same percentage in Ontario (97.7%)
Subject Specialist – 50% Ontario; 56% Canada
Role includes:
GIS – 41.3%
Government Docs – 37.3%
Maps – 29.3%
Bibliographer/cataloguer – 4%
Subject specialist – 56%
Data part of work responsibility / role

27. 45.5% 31.8% Primary Responsibility Data a primary responsibility
Subject Specialist
a primary responsibility
Question 05B - Please indicate which responsibilities/roles are a primary responsibility. (Please select all that apply.)
Consider primary responsibility:
Subject specialist – 45.3%
GIS – 22.7%
Government Docs – 14.7%
Maps – 14.7%
Bibliographer/cartographer – 0
Other – 20%

28. Primary Responsibility
Canada
West
Data
50.7%
45.5%
Subject Specialist
45.3%
31.8%
Other
20.0%
22.7%
GIS
Government Documents
14.7%
Maps
18.2%
Bibliographer/Cataloguer
0.0%
Question 05B - Please indicate which responsibilities/roles are a primary responsibility. (Please select all that apply.)
Consider primary responsibility:
Subject specialist – 45.3%
GIS – 22.7%
Government Docs – 14.7%
Maps – 14.7%
Bibliographer/cartographer – 0
Other – 20%

29. 67% 28.6% Data Tasks/Responsibilities Data tasks or responsibilities
Canada
28.6%
West
Q6 - Which of the following responsibilities are explicitly specified in any written description(s) of your duties? (Please select all that apply.)
Duty in job descriptions:
GIS – 28% (Canada); 25% Ontario
RDM – 25.3% (Canada); 45.8% Ontario; 13.3% Atlantic; 0 Quebec; 28.6% West
Data tasks or responsibilities
included in job description

30. 25.3% 27.3% Data Tasks/Responsibilities RDM tasks or responsibilities
Canada
27.3%
West
Q6 - Which of the following responsibilities are explicitly specified in any written description(s) of your duties? (Please select all that apply.)
Duty in job descriptions:
GIS – 28% (Canada); 25% Ontario
RDM – 25.3% (Canada); 45.8% Ontario; 13.3% Atlantic; 0 Quebec; 28.6% West
RDM tasks or responsibilities
included in job description

31. Attend Training
Q29 - Do you usually attend DLI training workshops? – Ontario 79.2%
Q31 - Have you ever attended a DLI “Boot Camp” workshop (introduction to DLI products, services, and tools)? – Ontario 66.7%
Q33 - Have you ever attended a DLI National Training workshop (held about every four years in conjunction with IASSIST when in Canada)? – Ontario 66.7%
Q35 - Have you ever attended a DLI Webinar? – Ontario 87.5%

32. Satisfaction with training
Q38 – Satisfaction with training
Ontario – majority of respondents either satisfied or very satisfied (83.3%); neither satisfied or dissatisfied – 12.5%; no responses for dissatisfied
Satisfied – 41.7%; very satisfied – 41.7%

33. Library offers RDM Services
Research Data Management (RDM)
48%
Canada
50.0%
West
Q15 – Are there Research Data Management (RDM) services at your library?
Ontario
Library offers RDM Services

34. Respondent provides service
Research Data Management (RDM)
70%
Canada
72.7%
West
Q16 – Do you provide RDM services yourself
Respondent provides service

35. 9.1% 11% West Canada Research Data Management (RDM)
Q17 – Are there other departments at your institution that offer this services?
Service provided by another
department at institution

36. DLI Forever