1. How to be Productive with Office 365
9/12/2018 4:51 AM
How to be Productive with Office 365
Nuno Árias Silva
Manager - GFI
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2. How to be productive with Office 365
Best practice adoption is crucial for a successful use of Office 365.
Useful tips, tricks and resources to drive adoption.
Learn more about Office 365.
Agenda

3. Nuno Árias Silva
MVP Office Servers and Services MCT – Microsoft Certified Trainer
Manager - Infrastructure Services
I advise my clients to be proactive in adopting new Microsoft technologies that help them to reach business needs and to accomplish their goals.
Blog: Twitter Facebook : nunoarias LinkedIn : nunoarias

4. How use best practice adoption is crucial for a successful use of Office 365

5. Adoption will be a measurement of success
Set vision & identify business scenarios
Prioritize solutions & create an adoption plan
Commit resources & execute on adoption plan
Measure, share success, & iterate

6. Move adoption at their own space
On ramp to Office 365 with…
Identify where they need to go…
Meet solution where they are…
On-premises
Managing their own servers
Legacy functionality
Better functionality
Compliance and controls
Exchange Online
Maintaining file server
Limited user collaboration & sharing
Data loss risk
Easy to share
Access from anywhere
OneDrive for Business
Fragmented mobile experience
Limited productivity capabilities
Complex deployment and updates
Easy to share
Access from anywhere
Office 365 Pro Plus
Flexible paths to the cloud

7. Plan activities to drive adoption from pilot to post launch
Define your success criteria
Use the SMART mnemonic to guide you:
Specific: Clear & unambiguous; answers the questions, “What, why, who, where?” S
Measurable: Concrete; clearly demonstrates progress. M
Attainable: Realistic; not extreme. A
Relevant: Matters to stakeholders. R
Timely: Grounded to a specific target date; answers the question, “When?” T

8. To maximize results, use a variety of tactics
Communications
Engagement events
Keep in mind that the more communications, events, and training sessions that you organize, the more likely your colleagues will engage with Office 365 during your launch and afterward.
Training

9. Drive awareness & excitement
“If people understand how it’s
going to help them they will
be more motivated to learn it.”
Show people what’s in it for them
Clearly communicate goals & milestones
Tailor your language & target your audience

10. Drive adoption & increase confidence
Execute your readiness & community strategy to help people get started and transition to the new version.
Deliver simple, targeted & engaging training
Leverage early adopters & champions
Bring people together

11. How to drive Office 365 adoption?
A phased approach to drive change management and manage service updates.
Measure results, adapt, and iterate.
Set vision & identify business scenarios
Prioritize solutions & create an adoption plan
Commit resources & execute on adoption plan
Measure, share success, & iterate
Onboarding Phase
Run State
Rollout
Scenario Spotlight (e.g.: OneDrive for Business)
Scenario Spotlight
December
January
February
March
April
May
June
July
Launch Day
Buzz Day
Buzz Day
Buzz Day
Buzz Day
Buzz Day
Buzz Day

12. Useful tips, tricks and resources to drive adoption
9/12/2018 4:51 AM
Useful tips, tricks and resources to drive adoption
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

13. THE WORLD HAS CHANGED

14. THE WORLD IS NOW A GIANT NETWORK.

15. Infinite data, apps and devices… finite time
Energy use report
There’s heavy traffic. Better head out soon.
1251 Unread s
104 Tweets
Needs water
12 Meetings
9,501 steps 68
Infinite data, apps and devices… finite time
Locks secure

16. THE MODERN WORKPLACE 9/12/2018 4:51 AM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

17. Ubiquitous Collaboration
Introducing
Familiar experience and user love of Skype
Security, compliance, and control of Skype for Business

18. Skype for Business -Skype Connectivity
Connecting Skype for Business and Skype users
Comprehensive UC capabilities available as a service with Skype Online
Large-scale and structured meeting experiences

19. Integrated Social Networking
Private, secure social network for your business
Inline Social experiences across Office makes posting updates, docs, s easy
SharePoint-based file storage provides a single place to manage your content

20. OneDrive for Business
Securely store, sync, and share work files from any device or platform
Collaborate on Office documents in real time
Get started with file, sync and share in the cloud quickly and easily

21. Be productive anywhere
9/12/2018 4:51 AM
Be productive anywhere
Use Word, Excel, PowerPoint optimized for your phone and tablet
Access your documents anywhere as they roam with you
Get the best of any screen with Mobile View
Stay connected with the broadest suite of mobile collaboration apps
Use 3rd party cloud storage with Office 365 integration
© Microsoft Corporation. All rights reserved.

22. Demo
How to be more productive

23. City of Cascais, a Smart City
Microsoft 2016
9/12/2018 4:51 AM
City of Cascais, a Smart City
City government embraces digital workplace, improving collaboration by 20 percent.
Increasing collaboration and accountability
Building a mobile, connected workplace
“With Microsoft Planner, we’ve improved collaboration by about 20 percent, …”
– Miguel Pinto Luz: Deputy Mayor
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

24. Learn more about Office 365

25. Office 365 News – How to stay informed
Roadmap
Tech Community

26. Summary How to adopt How to be more productive Using best practices
How to take the integration advantage

27. Thanks ... Q&A Manager - Infrastructure Services nuno.a.silva@gfi.pt
Nuno Árias Silva
@NunoAriasSilva
Thanks ...

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9/12/2018 4:51 AM
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29. 9/12/2018 4:51 AM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.