1. How to Use the Continuous Improvement and Monitoring System (CIMS)
September 2015

2. Agenda Usernames and passwords Task List Tabs & Tasks Reports
Compliance (Data CAP Verification)
Data (SLCAPs)
Focused Monitoring
Search Tab
Training Website
September 2015

3. How do ISD monitors access CIMS?
September 2015

4. Log in to CIMS
September 2015

5. Don’t have a username? Contact the Help Desk help@cimsmichigan.org
September 2015

6. How do ISD monitors know what to do?
September 2015

7. The Task List Lives on the Home Page
September 2015

8. How it Works Click “Open Tasks” on the Home Page
Your Tasks will be expanded for viewing
Tasks only include work that require action, such as:
CAP Verification & Closeout Requests
SLCAP Verification
FM Visits
September 2015

9. Review Tasks & Deadlines
September 2015

10. Be Aware of Upcoming Due Dates
September 15 – Locals request CAP closeout for December 2014 CAPs
November 1 – ISD monitors must submit verification of correction for all December 2014 CAPs
September 2015

11. How do I know what’s going on in my locals?
Tabs
How do I know what’s going on in my locals?
September 2015

12. View Rights
As an ISD monitor, you are able to view what’s going on in all of your locals
The Tabs in CIMS are another great tool to see what’s going on in your locals now
September 2015

13. What can you find? Which locals have/have not acknowledged reports?
Which locals have a Corrective Action Plan (CAP)?
What activities are open?
And more!
September 2015

14. Tab Overview
September 2015

15. Key Question: Which locals have/have not acknowledged reports?
Reports Tab
Key Question: Which locals have/have not acknowledged reports?
September 2015

16. 1. Under the Reports tab, select Report Type
September 2015

17. 2. Select Status
September 2015

18. 3. Click Search
September 2015

19. 4. View Results
September 2015

20. 4. View Results (cont.)
September 2015

21. Key Question: Which locals have a CAP?
Compliance Tab
Key Question: Which locals have a CAP?
September 2015

22. Data CAP Verification
CAP Verification Activity found inside the Data CAP (B-11, B-12, & B-TVR) under the Compliance Tab
Data reports are now loaded for each of these CAPs on the CAP Verification page
September 2015

23. Verification Reminders
Districts must submit their December 2014 CAPs (B-11, B-12, and B-TVR) for verification by changing the status to Verification & Closeout Request Submitted.
Request for Verification & Closeout should occur no later than September 15.
ISD monitors must complete verification in CIMS no later than November 1. 23
September 2015

24. Verification CAP Verification is the bottom link on the CAP Menu
Four sections
CAP activities
New data submission
Student record review
Verification notes 24
September 2015

25. First Section: CAP Activity Verification
REQUIRED FIRST SECTION
Key question: Were all CAP activities completed?
Remember, locals are required to list all CAP activities (and what evidence will be available to confirm it was completed) in their CAP
Refer back to the CAP and comment on each activity 25
September 2015

26. Second Section: Data Submission
Key question: Were data verified through a new data submission?
For some CAPs, the State is able to verify compliance by reviewing data submitted through ongoing data collection activities
Review the report and note the following response:
Answer
Next Step
Yes, data submission was compliant
Save and change the status to Closeout Request Submitted to MDE
No or N/A, data submission was noncompliant or not available
Review student records and complete the next section of the form 26
September 2015

27. Third Section: Student Record Reviews
Key question: Are the data now at 100% compliance?
For some CAPs, student records must be reviewed to verify compliance because new data were either not available or not compliant
These reviews will be documented through the Student Record Review fields
The following fields are required:
Verification date
Student name
UIC
Record compliant? 27
September 2015

28. Student Record Reviews (cont.)28
September 2015

29. Student Record Reviews (cont.)
Please pull 8 student records (if available)
Enter student data
If all records are compliant  Change status to Closeout Request Submitted to MDE
If any records are noncompliant:
The local can retrain/provide targeted training
Following the training, the ISD monitor must return to the local to verify correction by pulling additional records that have been completed subsequent to completion of the additional training
If noncompliance persists, the CAP cannot be closed 29
September 2015

30. Student Record Reviews - TVR
Please note there is a change in TVR CAP verification this year.
The student list and related demographic fields are included in the letter posted in CIMS.
Data was pulled from MSDS.
Review those students’ IEPs to verify that the data matches what was submitted in MSDS. 30
September 2015

31. Fourth Section: Notes
This section is available for any additional notes that you may want to include for the OSE to review
It is optional
When the Verification in complete, please return to the CAP Menu and change the status to submit the CAP to the OSE. 31
September 2015

32. Data Tab Key Question: What data tasks are available?
Contains data activities like:
SLCAPs
B-13 Data Collection
September 2015

33. Focused Monitoring Tab
Key Question: Which locals are participating in an FM activity?
September 2015

34. Key Question: Which locals have/have not acknowledged reports?
Search Tab
Key Question: Which locals have/have not acknowledged reports?
September 2015

35. 1. What are you searching for?
September 2015

36. 2. Search Types Hold the Ctrl key to select more than one item.
September 2015

37. Click Search, and results return at the bottom of the screen.
September 2014

38. District History Leave everything blank and click Search.
September 2015

39. Export Results Tip: This feature is available under every tab!
September 2015

40. Sort Results Tip: This feature is available under every tab!
September 2015

41. Notes re: Search Tab
Search tab allows users to perform a system-wide search
Search tab results include:
Current items (available under the other tabs too!)
Historical items (no longer available under the tabs because these tasks have been completed and closed)
Remember … Locals will only see results returned for their local district. ISD Monitors will see results for the full ISD.
Want to sort by a district? Type the district name in the Organization field.
September 2015

42. Where can I learn more tips and tricks?
September 2015

43. Bookmark cims.cenmi.org
September 2015

44. Sample Compliance/Results Page
September 2015

45. FM Tab
September 2015

46. Workbook Tab and How-to Docs!
September 2015

47. Questions?
September 2015