1. AGM 2017 Annual General Meeting Presented by
PMI- Durham Highlands Chapter Board of Directors

2. Agenda
6:45pm - 7:00pm Opening Remarks (Your Input to Strategic Planning)
7:00pm - 7:10pm Welcome and Accept 2016 Meeting Minutes
7:10pm - 7:20pm Financial Update
7:20pm - 7:30pm Network Activity
7:30pm - 8:20pm Accomplishments over the past year
8:20pm - 8:25pm Introducing the Board and Committee Chairs
8:25pm - 8:35pm Networking Activity - Continued
8:35pm - 8:45pm Volunteer Recognition
8:45pm - 8:55pm Giveaways
8:55pm - 9:00pm Closing Remarks

4. Motion:
for acceptance of last year’s AGM meeting minutes
Motion to Approve

5. What have we been up to this past year?

6. PMI-DHC Our Cause, Our Mission. . .
COMMUNITY
Our Mission
With a focus within our membership area we will achieve increased members engagement and participation by providing opportunities for continuous learning, personal growth, and professional development, mentorship, innovative community - based volunteering programs, professional networking, and community service.

7. PMI-DHC Our Vision We will see retention increase by 5%.
JAN 2015: 74%, up 1.6%
JAN 2016: 65%, down 11%
JAN 2017 : 63 %, down 2%
We will see a greater number of members participating (a 10% increase). This includes volunteers, mentorship, monthly meeting, education, special events
Mentorship up 40%;
Professional Development EI – 23 attended;
PMPPrep was sold out
We will see increased satisfaction scores by achieving a score of 80% or higher overall satisfaction for the chapter.
PMI (DHC) Survey: %; %
Send DHC PMI Survey for 2017
MM Overall: : 84%; 16-17: 86%
We will increase our membership by 5%.
JAN 2015: 578 JAN 2016: 601
Jan 2017 : 709
We will increase our community service involvement by 100%
2 student symposium (Fleming / Durham); DECA-U; Future City Competition (6,7 & 8 graders)
Monthly Meeting in Peterbourgh / CLIC
Feed The Need; 15th Anniversary June 2017

9. Maddie Sanders President; VP Finance
Compliance Taxes Financials

10. 2016 Financial Results
The Chapter is still in good financial health, we have an Excess in Revenue this year of $
Our Goal Last Year was to break even every year, or get as close as possible.
We would like to further defined this goal to be within + or – of $4,

11. 2016 Financial Results
Notes for break down of Symposium Costs – 20,000
Venue costs – 10,000
Speakers – 5,000
Promotion and advertisements – 2,200
Swag – 3,300 (was reused)
Misc - 500

12. 2016 Financial Results

13. 2016 Financial Initiatives
Last year a portion of the Money in the Bank was earmarked for membership engagements such as the CLIC, better speakers, professional development, volunteer recognition, SWAG, etc, we will be continuing on with this initiative in FY17.
Non-profit rules are still changing, but on a smaller scale. The Account firm is keeping us up to date and providing guidance and education.
Thank you
Finance Volunteer
Treasurer – John Dimopoulos

14. Motion:
To approve the Financial Statements for the Year ended at October 31, 2016
Motion to approve

15. Networking Activity - Barter Jigsaw Puzzle
Activity Part 1
Time: 10 minutes
Rules: 
Small Groups of 5-6 per table
Each Table has a different jigsaw puzzle with the same difficulty level
The goal is to see which group can complete their jigsaw puzzle the fastest
Of course there is always a catch - Some pieces will be mixed around in other group’s jigsaw puzzles. It’s up to the team to come up with a way to get those pieces back. — either through negotiating, trading, exchanging team members, etc. Whatever they decide to do, they must decide as a group

16. Cameron Linton VP Administration
On Board New Board Members, Governance and Administration to manage the Board and Chapter.
Transitioning the Monthly Meetings
Coordinate initiatives with PMI and other chapters.
Presentation Title

17. VP Administration
On Board, governance and administration to manage the Board and Chapter.
Onboard,
Board Agenda / Minutes,
Logistics (Room bookings),
Paying invoices / Finances,
PMI & Gov’t Chapter filings,
Nominations process,
PMI and membership logistics, Strategy sessions,
Mail, Queries.
Presentation Title

18. Coordinate initiatives with PMI and other chapters.
VP Administration
Coordinate initiatives with PMI and other chapters.
Ontario Chapter Leaders Mtg. Hosted in London
Jim Snyder, PMI Founder dinner
Did not attend: LIM / R3 / DECA-U
Presentation Title

19. Transition of Monthly Meetings
VP Administration
Transition of Monthly Meetings
Peterborough student project sponsor DEC’16, APR’17
Transition to Shelbie:
Facilities / Catering / Coffee&water / Registration / Volunteers / Supplies / Handouts / Surveys / Deck / Prizes / Set-up & Clean-up /Speaker&MC logistics
Presentation Title

20. Volunteers Stephany John Donette Johnson Kerith Hamilton Pearson
VP Administration
Volunteers
Stephany John
Donette Johnson
Kerith Hamilton Pearson
Part of 25 max. “Giving Back” PDUs
(activities that enable you to share your knowledge, skills, and time contributing to the profession).