1. Snack Order/ Distribution
San Francisco Unified School District
ExCEL After School Programs
Snack Order/ Distribution

2. SFUSD Snack Program You can OPT out!
You can choose another vendor (if you have any questions regarding vendors please contact Amy Adkins at
If you choose to purchase your own snacks or use a vendor, the snacks need to follow ExCEL Healthy Food Guidelines(located on the ExCEL Website)
Healthy snacks can be included in your invoices to ExCEL
Sites can opt out of the SFUSD snacks program and use contracted funds to purchase snacks as long as they adhere to the Wellness policy.

3. Qualifying for SFUSD Snacks
School site must be at least 50%Free/Reduced status as designated by SFUSD
Completed a snack application- was Due, Aug 5
Please not only post the snack menu for students and families to review but check each day that the snack you are serving matches what is on the menu that day. If not notify

4. Snack environment & distribution
Students MUST be served TWO COMPONENTS during after school to COUNT as a reimbursable snack.
Students must physically take TWO COMPONENTS (snacks cannot be handed to students)
Students can not hand out snacks to other students.
Leftover snacks should be stored properly or discarded the same day of distribution.
If a participant does not want one or both snack components the participant should put the item(s) in the Share Bin (a container where unwanted snacks are placed, and can be shared among the participants)
The two components: It can be a protein, fruit or grain. The two components can be placed together for the students to pick up. Please place the SHARE BIN away from the distribution site. For example the distribution takes place in the front of the café and the shares are place at the café exits and students can place in when leaving the area.

5. Snack environment & distribution
Post “Justice For All” poster and snack menu

6. Number Sheet
For accurate count/ tally of daily snack distribution, the School Site must fill out a Number Sheet everyday.
File at School Site
Staple with your School Site’s Sign In/ Sign Out Sheets
Snack by Room Meal Count Summary
Use the snack by room meal count summary when the site is distributing snacks in different areas and if they pre-separate the snacks before serving them. If you are using a snack by room count- please have program staff make a hash/tally mark on # of students line for each day.
Use the snack by room meal count form when your site distributes SFUSD snacks in different classrooms.
This form is located on the ExCEL Website.

7. Submissions & Deadlines
Adjustments are due Friday 10 am to
EMS ( please see calendar for deadlines)
Adjustments can be made for field trips and declining or increasing attendance.
Friday adjustments will take effect in two weeks on Monday. For example: if you make an adjustment on August 30th, the adjustment will take effect on September 9th.
your Student Nutrition Area Supervisor regarding any concerns regarding deliveries/no deliveries and incomplete amounts, etc. (If you let Student Nutrition know a day/week later, there is very little they can do.)
Snack Counts and Monthly Attendances are due on the 5th of each month (unless otherwise noted on the ExCEL calendar) to:                                           Via: EMS

8. Step 1. Click on the snack tab
SNACK REPORTING
Step 1. Click on the snack tab
Remember to fill in school, completed by and date
Step 2. Click on the week you want to report snacks.

9. Step 3. Report Snack Numbers and Click Save
Amount on hand: Any snacks left over from the previous day/week.
Amount Served:
Number of snacks distributed to participants. Each student must be served TWO COMPONENTS.
Add Notes
Amount Sent:
The amount delivered for that day. The amount should be equal. Please send an to your Student Nutrition Area Supervisor if there is a difference.
Amount Left Over:
Numbers of snacks that were not distributed

10. New developments in SFUSD snack
Snack adjustments on EMS
Deadlines for snack adjustments are located on the ExCEL Calendar, reminders will not be sent out.
CBO agencies will be billed for non-reportable snacks

11. Snack adjustments on EMS
Only make a snack adjustments if you wish to receive a different order.
If want to make an adjustment for only one week you must enter your original order for the following week.
Please see ExCEL calendar for snack adjustment deadlines.
Add note

12. How to make a snack adjustment
On the snack reporting page, click Go to next ordering period
Reminder: Friday adjustments will take effect in two weeks on Monday. For example: if you make an adjustment on August 30th, the adjustment will take effect on September 9th
Input your snack order by the deadline. (Please see ExCEL Calendar for more details)

13. CBO agencies will be billed for non-reportable snacks
For sites serving less than what was ordered it will be tracked by SNS and billed to the CBO agency monthly.
$0.80 per student per day
If sites fail to report snack and attendance numbers by the deadline, the amount will be tracked by SNS and billed to the CBO agency monthly.
For sites that request snacks in August, attendance and snack information is due on September 5th.
Invoices will be sent from ExCEL
Payments sent to SNS
Non-reportable snacks are snacks not served to students. For example, if you have 100 students in attendance and you ordered 120 snacks, only 100 snacks are reportable, the other 20 if discarded is non-reportable. Even if you hand out the 20 snacks they are still considered non-reportable because you only have 100 students. Check out the Snack FAQ for more information