1. Performance Documentation Skills
Presented by Cheri Vandergrift
Staff Attorney
Mountain States Employers Council, Inc.

2. Role of Documentation Defend employer in legal challenge
Aid supervisor’s memory at performance appraisal time
Identify patterns of unsatisfactory performance or behavior
Reinforce satisfactory performance or behavior

3. Progressive Discipline
Termination
Demotion, PIP, Suspension
Final Written Warning
Written Warning
Oral Warning/Verbal Counseling

4. Role of Progressive Discipline
Demonstrates you did not act suddenly or arbitrarily
Demonstrates you made a constructive effort
Rebuts any claims by employee of never being told of the requirement
Offsets history of ignoring other violations or succession of good evaluations

5. Remember, the best outcome in every case…
is when…
The Employee
turns around

6. Documenting Discipline
Facts
Action
Objectives
Suggestions F O S A

7. Sources of Facts F O S A Suggestions Action Objectives Facts
Observed Employee Behavior
Effects of Behavior on Employer’s Operation
Employee Response
Third Party Observations
Prior Supervisory Action

8. Inference Test F O S A Suggestions Action Objectives Facts
Who, what, when,
where and how? Pg. 5
Just the Facts Ma’am Pg. 12

9. Objectives F O S A Suggestions Action Objectives Facts
Critical to communicate objectives.
What the employee must do to continue working for you.

10. Suggestions F O S A Suggestions Action Objectives Facts Training
Ideas of how to meet the performance expectations
Training
Assistance of other employees or the supervisor
Resource materials (books, instruction manuals)
Regular meeting with supervisors
Ideas from the employee

11. Action F O S A Suggestions Action Objectives Facts
Consequence if not improved
Ensure discipline is consistent with other actions taken and not disproportionate to the offense.

12. Disciplinary Memo Use Letterhead Date is essential
Recite dates of past conferences
FOSA
Invitation to respond
Dated signature of employee, not agreeing to comply, but acknowledging receipt
Disciplinary Memo