1. Research Administrators Open Forum E-Verify Requirements in Federal Contracts
SPA/Human Resources
Harvard Medical School
December 8, 2017

2. What is e-verify?
E-Verify is the Department of Homeland Security (DHS), United States Citizenship and Immigration Service’s employment eligibility verification program
In contracts that exceed the Simplified Acquisition Threshold (currently $150,000), Federal Contractors are required to use E-Verify as the means for verifying employment eligibility of certain employees.
SPA/Human Resources
Harvard Medical School
December 8, 2017

3. How Will I know if the requirement Applies?
SPA/Human Resources
Harvard Medical School
December 8, 2017

4. Requirements under FAR 52.222-54
As an educational institution, we may choose to verify only employees assigned to the contract, whether existing employees or new hires.
For all new employees, we must initiate verification within 3 business days after the date of hire
For each existing employee assigned to the contract, we must initiate verification within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever date is later.
SPA/Human Resources
Harvard Medical School
December 8, 2017

5. E-Verify Requests for Completion Submit Requests via to Emily Process: - Need I-9 in order to complete E-Verify Case - E-Verify Confirmation Number entered into PeopleSoft and Written on Paper I-9 - Timeframes 3 Business Days to complete for new hires 90 Calendar Days to E-Verify existing -No need to Re-E-Verify if previously completed
Need I9 to complete e-verify case
If I9 identification is out of date
If US Citizen and the form is completed, we can still use this identification
If no SSN, the case cannot be created