1. Planning in a Time of Transition
9/12/2018
Planning in a Time of Transition
Winter CASE Conference February 2016

2. 2

3. Introductions: Pair and Share
Find someone that you do not know
Introduce yourself, including your school/district and your title
Share a current or recent transition that you are encountering at work
Be ready to share questions that you have
Introductions: Pair and Share
Possible questions:
Basic demographics: Who drove at least x miles this morning? Who has been in education at least x years?
Title I/Schoolwide: Worked in a Title I school at least x years? Read ESSA law?
UIP: Understand UIP process?

4. Introductions
Lisa Medler, Executive Director of Improvement Planning at CDE
Erin Loften, Professional Development Coordinator for Improvement Planning at CDE
Lori Benton, Assessment Director at Lewis Palmer School District 38
Amie Cieminski, Director of Professional Development at Weld County School District 6 (Greeley) 4

5. District Background Location: Greeley and Evans
9/12/2018
District Background
Greeley-Evans School District 6
Location: Greeley and Evans
Demographics: 21,000 students (60% Hispanic, 34% White, 23% ELL, 62% FRL)
Number of Schools: 25 Schools and 6 Charter
Accountability Plan Types: District on Improvement, Schools range Performance to Turnaround
Lewis Palmer School District
Location: Monument
Demographics: 6000 students (5% EL, 10% FRL, 18% minority)
Number of Schools: 5 Elem, 1 MS, 1 K-8, 2 HS
Accountability Plan Types: District Acc w Distinction, All schools at Performance
Greeley
Location: Greeley and Evans Demographics: Just over 21,000 students (60% Hispanic, 34% White, 23% English language learners, 62% FARM) Number of Schools: 25 district schools and 6 charter schools Accountability Plan Types: 2014 District on Improvement; Schools range from Performance to Turnaround (12 Performance, 8 Improvement, 9 Priority Improvement with 2 on Year 4, 1 Turnaround, 1 opened in 2015 and no plan type assigned)
Lewis Palmer
Location: Monument, CO (Off of I-25 between Castle Rock and Colorado Springs) Demographics: Suburban, 6,000 students, 5% EL, 10% FRL, 13% GT, 8% IEP, 18% Minority
Number of Schools: 5 elem, 1 ms, 1 K-8 charter, 2 hs
Accountability Plan Types: All schools are Performance, district is Accredited with Distinction

6. Agenda: Planning in Times of Transition
Some Basic Models UIP in Transition Online UIP Demo

7. 7

8. Starting with the Why WHY? How? What?
Based on ideas shared by Simon Sinek’s “Start with the Why” on Ted Talks (2009). 8

9. Why The Why Behind Your UIP Gather and Organize Data
Preparing to Plan
Section IV: Target Setting
Section IV: Action Planning
Section III: Data Narrative
Performance Summary and Context
Describe Notable Trends
Prioritize Performance Challenges
Identify Root Causes
Set Performance Targets
Identify Major Improvement Strategies
Why
District examples
Ongoing:
Progress Monitoring
Identify Interim Measures
Identify Implementation Benchmarks
Version 1.4

10. Bridges’ Transition Model
9/12/2018
Bridges’ Transition Model
District examples
Thinking about making copies of one of the appendices. Triads could jigsaw the 3 stages.
From William Bridges’ “Managing Transitions: Making the Most of Changes” (2009) 10

11. Activity: Jigsaw Bridges’ Model
Activity Instructions:
Get in a triad.
Decide who will read steps 2, 3 and 4.
Read your assigned section. Use notecatcher, if helpful.
Take turns describing the features of that phase. Teach your partners.
Extra credit: Apply the model to a transition you are experiencing now.
Activity: Jigsaw Bridges’ Model
Lisa

12. Agenda: Planning in Times of Transition
Some Basic Models UIP in Transition Online UIP Demo

13. 13

14. UIP Flowmap Gather and Organize Data Performance Summary and Context
Preparing to Plan
Section IV: Target Setting
Section IV: Action Planning
Section III: Data Narrative
Performance Summary and Context
Describe Notable Trends
Prioritize Performance Challenges
Identify Root Causes
Set Performance Targets
Identify Major Improvement Strategies
Aimee examples
Ongoing:
Progress Monitoring
Identify Interim Measures
Identify Implementation Benchmarks
Version 1.4

15. Transition: Advice for Reviewing Current Performance
In the absence of new SPF, how will your team:
Identify plan type assignment?
Gauge the magnitude performance challenge to select priority performance challenges and root causes at the appropriate level?
Identify indicator(s) for which performance did not meet minimum state expectations?
Compare current performance to the previous targets to determine the degree to which improvement strategies seem to be on track?
Section III: Data Narrative
Section IV: Target Setting
Ongoing:
Progress Monitoring
Describe Notable Trends
Prioritize Performance Challenges
Identify Root Causes
Set Performance Targets
Identify Interim Measures
Identify Major Improvement Strategies
Identify Implementatio n Benchmarks
Gather and Organize Data
Review Performance Summary
Preparing to Plan
Section IV: Action Planning

16. Transition: Advice for Updating Trend Statements
Some things to keep in mind:
Use your local data!
Use consistent measures for single trend lines (e.g., CMAS v. TCAP)
Its OK to keep “older” notable trends to keep an eye on them. The School Dashboard may be helpful.
Its OK to combine multiple statements for additional context (e.g., TCAP reading was flat in 2011, 2012 and Our local measures show a similar pattern, except a notable upward direction in 2014…)
Don’t be shy about explaining the state assessment transition dilemma.
Section III: Data Narrative
Section IV: Target Setting
Ongoing:
Progress Monitoring
Describe Notable Trends
Prioritize Performance Challenges
Identify Root Causes
Set Performance Targets
Identify Interim Measures
Identify Major Improvement Strategies
Identify Implementatio n Benchmarks
Gather and Organize Data
Review Performance Summary
Preparing to Plan
Section IV: Action Planning
What local measures do you have access to now?

17. Transition: Advice for Prioritizing Performance Challenges (PPCs) and Root Causes (RCs)
Section III: Data Narrative
Section IV: Target Setting
Ongoing:
Progress Monitoring
Describe Notable Trends
Prioritize Performance Challenges
Identify Root Causes
Set Performance Targets
Identify Interim Measures
Identify Major Improvement Strategies
Identify Implementatio n Benchmarks
Gather and Organize Data
Review Performance Summary
Preparing to Plan
Section IV: Action Planning
Choices:
Stick with the 2014 PPCs and RCs ?
Refine?
Select new ones?
Refer to the PPCs and RCs from 2014 UIP. Did the school/district have an impact? Are the issues resolved?
Consider current trends in current data. Do trends support the same or new PPCs/RCs?

18. Transition: Advice on Setting 2015-2016 and 2016-17 Targets
Local Assessments
Continuously Available State Data
ACCESS Growth
PWR Measures (Dropout, Graduation Rate, Disaggregated Graduation Rate, Composite ACT)
READ Targets (elementary)
Increase number of student achieving grade level expectations
Reduce number of student with significant reading deficiencies
Others
Achievement Percentile Rank Report
To be released very soon!
Provide time to discuss

19. Agenda: Planning in Times of Transition
Some Basic Models UIP in Transition Online UIP Demo

20. 20

21. Questions to Consider How did you approach the online system?
How did you “sell” staff on the change?
How did you train staff? How did you follow up?
How supportive was leadership?
What worked well?
What were some lessons learned?
What suggestions do you have for CDE? 21

22. Activity: Reflection and Networking
Take some time with the reflection sheet
Connect with a partner to walk through your next steps – take turns
Activity: Reflection and Networking
Lisa