1. QDE
Invoice

2. Invoice
Invoice is designed for minimum keying for a small business, dealing with materials, maintenance, time-based support and operating both domestically and overseas. All arithmetic is automated, as is calculation of GST (VAT) where required, and payment options for direct deposit, telegraphic transfer and other payment methods are all included. Debtor names and product descriptions may be drawn from lookups or keyed and multiple page invoices are catered for.

3. FormTrap use QDE for ALL
Accounting Documents
Our forms include auto-fill, list selection from internal and external lists,
arithmetic and other components.
QDE Forms may include complex arithmetic, internal totaling,
If-then-Else logic, RegEx expressions, etc.
QDE output is identical XML files to FormTrap, and may be sent to FormTrap Server to:
print fax archive

4. This (a third of) the single QDE page that collects document data.
Bill To is a short name (from a list) that populates the form from Bill to Address to (next screen) …

5. Bill To is a short name (from a list) that will populates the form automatically from
Bill to Address through to
Fax
Ship To is entered (up to six lines, as long as required, they will word-wrap on the form) …
Currency is a pull-down list where you MUST select one of the options.
GST Applies is a tick box

6. This shows the list choices for
Payment By where the order of choices and number of choices is up to the user and is a simple .txt file, edited with Notepad …
Next Record is a decision point.

7. These from “our” names, used universally for all forms. eg our-fax
All of these autofill based on
Bill To = (invoice) Nancy Oliver
This word-wraps and
Is centered vertically.
The first line of Bill To word-wraps (which is why they’re known as PICS)

8. Value No Qty detail record
FTSrv 3 printers is from a list and brings in a looked-up description, however if
Description is keyed, it has precedence …
Translates to looked-up description
Next Record is a decision point, and we’re selecting Value With Qty ...

9. Value With Qty detail record equals
Addnl 1 printer is from a list and brings in a looked-up description, however if
Description is keyed, it has precedence …
Translates to looked-up description
Value Each is unit price
Qty is the multiplier
UoM
Next Record we’ve chosen Discount … outputs this
equals

10. Discount detail record
Selected from a list, leave blank for Discount printed
Percentage is unit price
Leave blank for accumulated value to this point
Next Record we’ve chosen Support … outputs this

11. Support
detail record
We can leave most of this blank as the form will use values so far, assume the description, take Months and calculate based on Support Percentage.
Support has no Next Record prompt as a Support Period record is always next … … below is the form output.

12. Support
detail record
The items we left out last time may optionally be keyed …
Description
Months are not 12 …
Value is keyed rather than the accumulation so far …
This is what we get, including the calculation of Full year’s S&U …

13. Support Period detail record This record is automatic after Support …
Start Support and …
End Support are chosen from lists.
Next Record, we’re selecting Time x Rate ...
This is what we get …

14. Time x Rate detail record
This record bills time spent by a dollar rate
Hours and …
Minutes from a set up in quarter hours.
Rate per Hour in dollars
Next Record, we’re selecting Comment
With everything properly covered for zero hours or minutes and 1 hour only

15. QDE Arithmetic
plus
equals

16. QDE Arithmetic
Multiplied by
Equals

17. QDE Arithmetic
plus
plus
Equals

18. QDE Arithmetic
Multiplied by
Equals

19. QDE Arithmetic Inserted based on this selection from Page 1
Sub-Total is the sum of the column
… and is Please Pay

20. QDE Arithmetic
If we select instead …
Australian Dollars means we don’t need to print Currency …
GST (VAT in Europe) is calculated …
… in place of the
Telegraphic Transfer
Instructions, and …ease Pay
… and added to Please Pay

21. QDE Prompts
This is a “long prompt”. Prompts can be left of or over the keying areas, this Prompt is over.

22. QDE Help / Instructions
This is an optional Help / Instructions panel, shown when the mouse is “ hovered” over PO.

23. QDE List Response
This shows a list response, selecting FTSrv 30 printers
FTSrv 30 printers expands when formatted to this.

24. QDE Within Form Lists
Lists may be built into the form, like this one is …

25. QDE External Lists
… or supplied as external lists (simple .txt files).
External lists are maintained without modifying forms.

26. This QDE form is available from
Invoice
This QDE form is available from