1. BAAC Technology Update, 10-20-15
Office of Completion & Student Success

2. AGENDA
iGPS
AdRx
CBI
SAS
SSC
Q&A
INDIANA UNIVERSITY

3. iGPS Interactive Graduation Planning System
All Indiana state institutions are required to provide students with standard degree maps:
Degree requirements by major
120 credits (except for very few approved for more credits)
Graduate in 8 semesters
Within the first semester on campus, the student’s degree map must be customized with/by them
Incorporate AP, ACP, transfer credits
Adapted for personal interests
iGPS is IU’s response to the law
. . . and it supports student success!
INDIANA UNIVERSITY

4. iGPS for Students
Degree Maps (standard plan for degree requirements)  Course Search  iGPS Plan (customized degree plan)  Schedule Builder  Shopping Cart  Registration
INDIANA UNIVERSITY

5. iGPS for Academic Advisors
AdRx
Public Degree Maps
iGPS Course Search
iGPS/Advising Test Environment
Choosing MAP: Once a student clicks “plan from this map” it sort of functions as a favorite, making it easier to plan from the same map next time (or search for other maps)
Looking at placeholder & course details through map
Adding courses, placeholders, milestones, or semesters to PLAN or BACKUP: student can add text-notes to term (viewable in student’s PLAN and by advisor if advisor is viewing PLAN through AdRx
Resolve placeholders in preparation for SCHEDULE BUILDER
Use SCHEDULE BUILDER when Schedule of Classes is released AND student is term-activated
If a course is planned, but not offered during the term in question, it will be noted in the Schedule Builder interface
Customize SCHEDULE BUILDER with unavailable times – sparingly – else “no resulting schedules”
Calendar shows different sessions in tabs at top
Students should save several possible schedules – preferred one may no longer be available at time of registration
Send selected schedule to SHOPPING CART – at close to registration time
After enrollment, PLAN shows enrolled, remaining planned, and remaining backup courses
INDIANA UNIVERSITY

6. Recording Student’s PLAN in AdRx
Take a screen shot of the student’s PLAN
Paste it onto a WORD document; add a date (and any other details) to the document
Attach the document to the student’s record
INDIANA UNIVERSITY

7. iGPS in Progress Schedule Builder Enhancements Coming Soon!
View course notes
View requisites
Filter on mode of instruction
Filter on session within a term
Filter on location
INDIANA UNIVERSITY

8. AdRx – Advising Records Features that enhance advising
My Current Profile
Quick Notes
Resources
History Tab for Notes
Full view of all notes
Documents
Addenda
Caseload
Assigned Advisees
Ad Hoc groups
Advisor will be notified if caseload doesn’t go to certain students who don’t have IU addresses – may ask OCSS to inactivate , within AdRx notes, to show that student didn’t actually get it. And/or, may contact student in another way (and remind him/her to create IU )
Demonstrate DOCUMENTS (including iGPS plan in a WORD document)
INDIANA UNIVERSITY

9. AdRx in Progress Planned for October 22 release!
Ability to add a note to multiple student records without sending an
Add addendum to another person’s notes
Send mass s from no-replay OR self
Winter/Spring: More Caseload Improvements
Add & username to csv/EXCEL file
Fully match My Advisees functionality
Add multiple additional filters
Send from departmental address
INDIANA UNIVERSITY

10. CBI for AdRx and FLAGS Remember to LOG IN (top right of screen)
Student
 Academic Advising
Flags Advisor Dashboard
Student Contact Report – Advisors Dashboard
INDIANA UNIVERSITY

11. SAS Student Appointment Scheduler
Many enhancements in progress
Consider starting use in December/January
Contact to:
Get access
Set up Training
INDIANA UNIVERSITY

12. SSC: Student Success Collaborative
Data Feed clean-up in progress for students:
Taking courses at other IU campuses
With active program plan stacks on more than one IU campus
Intercampus transfer students
COURSES Filter: can now go back two years (to Fall 2013) instead of only one year
Watch for move to EAB CAMPUS in Fall 2016
All-IU Steering Committee (convening 10/22)
Address questions & input to Elizabeth Guertin or Gail Fairfield
INDIANA UNIVERSITY

13. Caseload Management using Student Success Collaborative & AdRx
Use robust SSC filters to create lists for outreach
Copy lists into an AdRx Ad Hoc group to manage communications from AdRx
Save important lists in an EXCEL file to track actions and responses
Have asked for functionality to add notes to AdRx caseload lists
INDIANA UNIVERSITY

14. OCSS Bi-weekly Updates OCSS@iu.edu gfairfie@iu.edu
QUESTIONS?
OCSS Bi-weekly Updates
INDIANA UNIVERSITY