1. PARCC Computer-based Testing Administration Training for
Test Administrators - Refresher

2. Role-Based Key Role-Based Codes
LEA Test Coordinator – (Cindy Helmers, Becky Donahoo)
School Test Coordinator – (Administrators, MCS, Test Coord)
Test Administrator/Proctor – (Teachers)
LEA and School Technology Coordinator – (Tech staff)
Accommodations Coordinator – (Leslie Hanson, Ashley Schnittker)

3. Purpose
By the end of this refresher module, users will understand:
PARCC’s most commonly used acronyms;
Test schedule and testing times;
Security policies and protocols ;
Tasks to complete before, during, and after testing; and
Available resources and options to receive support.
The purpose of this training module is to discuss the steps to prepare, implement, and complete the PARCC Assessments for Computer-based Testing.
New this year!!! The recommended browser is Internet Explorer not Google Chrome.

4. Commonly used PARCC Acronyms
Name
CBT
Computer-Based Test
PBT
Paper-Based Test
CCR
College and Career Ready
PNP
Personal Needs Profile
CCSS
Common Core State Standards
SEA
State Education Agency
ELA
English Language Arts
SRI
Student Registration Import
ELA/L
English Language Arts/Literacy
STC
School Test Coordinator
EOY
End of Year Assessment TA
Test Administrator
LEA
Local Education Agency
TAM
Test Administrator Manual LP
Large Print
TCM
Test Coordinator Manual
LTC*
LEA/District Test Coordinator
PARCC
Partnership for Assessments of Readiness for College and Careers
*Note: District Test Coordinators will be referred to as LEA Test Coordinators throughout this presentation.

5. Test Schedule 2016 Spring Testing Windows for Computer-based Testing
PARCC Test
Dates
Grade 3-8 End of Year (EOY)
April 4 to May 6, 2016
BHS End of Year (EOY)
March 28 to April 28, 2016
Your Building Test Coordinators are working on a testing schedule for your building including times for make-up and for alternate location testing.

6. Grades 3 – 5 Unit Testing Times

7. Grades 6 - 8 Unit Testing Times

8. High School Unit Testing Times

9. Guidelines for Administration Time
Task
Time to be Allotted for an Administration
Preparing for testing (includes reading instructions to students and answering questions)
10 minutes
Distributing test material
5 minutes
Unit testing time
60–110 minutes*
Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY only)
5–15 minutes
*Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test Administrators Manual for each Unit Time.

10. Guidelines for Administration Time
Provide all students with the entire amount of Unit Testing Time.
Once the Unit Testing Time has elapsed, the unit must end.
A student may be allowed an extended time accommodations only if listed in his or her IEP, 504 Plan, or EL Plan.
If a student finishes early, use script Option C on page 31 of the Test Administrator Manual: “After you have logged out of the test, you may read a book or other materials until the unit has ended.”
Schools must provide all students with the entire amount of unit testing time and must schedule accordingly. A new unit cannot be started until all students in the session are finished or until unit testing time has elapsed.
If all students have completed testing before the end of the unit testing time, the unit may end. Once the unit testing time has been reached, the unit must end, except for students with extended time accommodations.
An extended time accommodation is allowed only if it is listed in his or her IEP, 504 Plan, or EL Plan. Since a new unit cannot be started until all students in a session are finished or until unit testing time has expired, it is recommended to test students with an extended time accommodations separately.
Refer to your School Test Coordinator for more information about which script option to read and what students are allowed to do if they complete a unit early.
If you are providing an Extended Time Accommodation, work with your School Test Coordinator to implement this accommodation appropriately.

11. Make-Up Testing Make-Up Testing
Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing.
Students are not allowed to return to any portion of the test they have already completed.
Test security and administration protocols apply.
Units may be taken out of order for make-up testing only.
Students who are not tested on the regular administration date should participate in make-up testing. This includes students who are absent or become ill during original units and students who are affected by classroom, school, or technical interruptions. Students may be allowed to complete that test on a different day.
The Test Administrator involved in make-up units should not allow students to go back to any portion of the test they have already completed. Tests will automatically resume at the exact point where a student exited. Test Administrators must closely monitor make-up testing to ensure students do not return to questions they have already answered.
The test security and administration protocols also apply to make-up testing.
For make-up testing only, a student may skip a unit to be able to test with his/her testing group.  The student will then make-up missed units. 
Refer to the PARCC Test Administrator Manual located on the PearsonAccessnext Support page for information about make-up testing.
* Note: all units must be scheduled in sequential order.

12. Guidelines for Breaks Breaks
Between units, scheduled breaks should occur.
During a unit, “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator. You will not need to pause and resume tests for this type of break.
Example (ELA/L Administration):
Students must be supervised at all times during breaks, including breaks between units.
Between units, scheduled breaks should occur. During these scheduled breaks, students are permitted to go to the restroom, get up to stretch, and get a drink.
During a unit, a classroom may take one “stand-and-stretch” break of up to three minutes at the discretion of the Test Administrator.
As a reminder during these breaks for computer-based testing, it is recommended to not have students use computer functions to exit and resume the test. Students should not talk, use electronic devices such as cell phones, play games, continue to interact with the test, or engage in activities that may violate the validity of the test.
8:00 a.m. – 10:00 a.m.
Unit 1
10:00 a.m. – 10:15 a.m.
Scheduled Break
10:15 a.m. – 12:15 p.m.
Unit 2

13. PearsonAccessnext Steps to prepare for PARCC Computer-based Tests:
Manage and monitor Test Sessions in PearsonAccessnext
Start test sessions
Understand the active testing status indicators
Manage test interruptions
Understand how a student should exit a test
Resume student’s test
Completed and Marked Test Complete status
Stop Test Sessions
Information on how to complete these activities, as well as additional training resources and sample test items, can be accessed at

14. Practice Tests & Test Simulations
There are two opportunities for teachers and students to interact with the format and technology of the online test.
As practice for the actual training test simulation, the first step should be using a practice test with your students. We suggest using the ELA as your first practice test. (elementary)
To simulate the actual test environment, the math test sessions have been created in the training site. This will allow you and your students to replicate the process to log in and complete an online simulated test.

15. Practice Tests
To do the first practice test go to parcc.pearson.com and choose practice test under Test Preparation. For this first opportunity, students do not need log ins or passwords. Simply direct them to choose the appropriate grade level.

16. Practice Test: Choose Test

17. Practice Test: Choose Grade

18. Practice Test: Choose Computer-Based Test – Part 1 or Part 2

19. Practice Test: Enter name and start test

20. Test Simulation Next… Test Simulation:
Go to parcc.pearson.com and click the link for PearsonAccessnext
Click the green PearsonAccessnext button and choose Training at the bottom of the drop-down menu.
On the next page, click Sign In and enter your username and password.

21. PearsonAccessnext
Click on the green Sign in button.

22. PearsonAccessnext Enter your log in information.
Your username is your D87 and if necessary, use the “Forgot Username” for your password.

23. PearsonAccessnext Test Simulation :
Click the Testing tab and select Students in Sessions from the drop-down menu.

24. Test Simulation
Click in the Session List field and begin typing your name. The list will populate with all of your sessions that were created for you.

25. PearsonAccessnext Test Simulation :
Click the Download Resources drop-down to access Student Testing Tickets, which will provide individual student log in information.

26. Student Testing Ticket
Write down the username and test code from the first student testing ticket.
Username:
Password/Test Code: cc21f3
Passwords are case sensitive!

27. PearsonAccessnext Test Simulation :
Once your students have their login information, you must Start the Test Session before they can access the test.

28. PearsonAccessnext
New this year! You will need to unlock the unit of the session that students will be taking! A student may only have one unit in the session unlocked at a time. Once students have completed one unit and logged out of Test Nav, you will need to lock that unit and unlock the next unit.

29. TestNav: Test Simulation
The TestNav icon should be on the Desktop of each computer. Double Click to open!
When doing the Test Simulation, click on the PARCC Training!

30. TestNav: Actual Test
The TestNav icon should be on the Desktop of each computer. Double Click to open!
When doing the Test Simulation, click on the Illinois!

31. TestNav Important Note!
If a user has signed into the PARCC training site on a device, the next time TestNav will open directly to the training. To sign out and switch to actual site (Illinois) by signing out, click “Not signed in” and select “Choose a different customer” from the drop down in upper right corner!
TestNav
Important Note!

32. Student Test Simulation Access
Alternate access: Students will log in at
Then click Start Test.

33. Student Test Simulation Access

34. PearsonAccessnext
Managing Test Sessions – Student Statuses:

35. PearsonAccessnext Managing Test Sessions:
If a test needs to be resumed or completed, choose that student in the test session list and choose the appropriate action in the Tasks drop-down menu.

36. PearsonAccessnext
You can also resume individual students by using the drop-down under the unit and change to resume.

37. PearsonAccessnext Test Simulation :
When all students have completed each session of the test and their statuses are “Complete,” you must Stop the Test Session.

38. Tasks to Complete Before Testing
Test Administrators Must Prepare for Test Administration
At least one week before Testing:
Attend training to review policies and instructions for test administration.
Review the PARCC Test Administrator Manual.
Sign a Security Agreement.
Prepare to administer accommodated tests, if necessary.
Arrange for school supplied materials.
Administer the computer-based Sample Items, Test Simulations and Tutorials.
One Day before Testing:
Ensure you can access PearsonAccessnext.
Prepare the testing environment.
Prohibited materials: see pages in the Test Administrator Manual.

39. Guidance for Troubleshooting Computer-based Testing
When a technology disruption affecting a single student occurs, Test Administrators should follow these steps:
Note the time of the disruption.
Follow procedures on troubleshooting and support.
If issue persist move the student to another testing device.
Document the situation in writing.
When a technology disruption affecting multiple students occurs, Test Administrators should follow these steps:
Pause testing.
Resume testing.

40. During Testing: Security Breaches
Monitoring and Reporting Security Breaches and Testing Irregularities
All instances of security breaches and testing irregularities must be reported to the administrator, and subsequently, the LEA Test Coordinator, immediately.
The Form to Report a Testing Irregularity or Security Breach must be completed within two school days of the incident.
And remember, you should be prepared to provide a written statement of the incident to your administrator should a security breach or testing irregularity occur.
Testing irregularities and test security breaches must be immediately reported to your School Test Coordinator, and a written report of the incident must be submitted within two school days. Refer to your state policy for your state procedure for reporting test irregularities.
Any action that compromises test security or score validity may be classified as a security breaches or test irregularity. The following are examples of test security breaches; see the Test Coordinator Manual for more examples.
use of prohibited electronic devices,
coaching students during testing, and
copying or reproducing any part of the passages or test items or any secure test materials or online test forms.
Please reference the Test Administrator Manual for more examples.

41. During Testing: Safety Threats and Severe Weather
Test Administrators and Proctors must:
Note the time of the disruption.
Secure test materials as specified in your School Security Plan
Upon return, prepare students for the continuation of the unit.
Report a Testing Irregularity or Security Breach* to Test Coordinator.
In the event that there is a building evacuation, lockdown, or school closure during testing, Test Administrators and Proctors should be trained on what to do. If the lockdown of the school or district building causes testing to be delayed, altered, or cancelled, Test Administrators and Proctors must:
Note the time of the disruption so that the remaining time for the unit can be calculated.
Secure test materials as specified in your School Security Plan.
Upon returning to the testing room, prepare students for the continuation of the test unit, inform students of the remaining time, and write the updated unit start and stop times on the board.
Report the testing irregularity or security breach according to your state’s policy in Appendix C of the Test Administrator Manual.
Refer to Appendix C of the Test Administrator Manual about reporting a Testing Irregularity or Security Breach.

42. Tasks to Complete After Testing
After Testing the PARCC Assessment
Collect materials and return to the test coordinator.
Test Administrator Manual
Student Testing Tickets
School-supplied mathematics reference sheets and calculators (if applicable)
Used and unused scratch paper
Headphones
Report accommodations usage and missing materials to the administrator.
When all students have completed all units of a test and their statuses are “Complete,” stop Test Sessions in PearsonAccessnext.
Complete a Test Administrator Survey after each administration.
The Test Administrators must ensure all materials are collected and returned to the School Test Coordinator immediately after testing. Track their return on the School Chain-of-Custody Form or any other equivalent materials tracking log used by your school. Check that students’ names are written on scratch paper to help account for all testing materials.
In addition, inform the School Test Coordinator of any accommodations used during testing and if there are any missing test materials.
Manually stop the test sessions in PearsonAccessnext. Please note: Test sessions cannot be stopped until all students in that session are in a completed status.
After all units are complete, go to the link provided in the Test Administrator Manual to complete the PARCC Test Administrator survey and provide information on your experience administering PARCC assessments. Information from this survey will be used to inform future PARCC testing practices.

43. Resources – Support Page
Within the Support page of PearsonAccessnext, there are multiple resources available that you can access.
The Support page provides a range of support options, including organization of for Resources Categories, such as Manuals and Documents, Training, and more. These documents are searchable by keywords. Links to Top Resources are also avaible such as the PearsonAccessnext Online User Guide and Training Modules. You can also find information about how to contact PARCC Support if you have a question.
This page is found in PearsonAccessnext. Click on Documentation within the Support icon.

44. Resources – Training Center
The Training Center is found at:
Select the green PearsonAccessnext dropdown menu and select Training.
Enter your user ID and password, and then click Sign In to go to the Training Center.
The PearsonAccessnext Training Center allows you to practice without affecting the “live” data for testing activities. For instance, LEA Test Coordinators can create sample students or practice placing an additional order or Test Administrators can practices managing test sessions.
The Training Center is found at
When you select Training, notice that the Training Center has a brown theme, while the production site has a blue theme.

45. Resources – TAM and TCM
Test Administrator Manual (TAM) for Computer-based Testing
(Under “Manuals and Documents”)
All information discussed in this training module can be found in the PARCC Test Administrator Manual.

46. Resources – Accessibility For All
Accessibility Features that are embedded in the student platform and available for all students to use.

47. Resources – Accessibility Features and Accommodations
Accessibility Features and Accommodations Manual
Accessibility Features and Accommodations Training Module:
Detailed information about PARCC’s accessibility features and accommodations policies, including implementation guidance, can be found in PARCC’s Accessibility Features and Accommodations Manual located at: In addition, the Accessibility Features and Accommodations Training Module is located at:

48. Support Commonly Used PARCC Acronyms for Computer-based Testing
Test Administrations, Schedules, and Testing Times
PearsonAccessnext Managing Test Sessions
Tasks to Complete Before, During, and After Testing
Resources
Support
Lastly, we will review the support options available to you during this PARCC Assessment for Computer-based Testing.

49. Support
Contact your Building Test Coordinator or LEA Coordinators for assistance with:
Testing schedule
Testing accommodations
Unusual circumstances on test days
Violations of test security
School emergencies that affect testing
Questions about general testing policies
Questions about state communications
You may also contact your State or LEA Test Coordinator for assistance with the following:
Testing schedule
Testing accommodations
Unusual circumstances on test days
Violations of test security
School emergencies that affect testing
Questions about general testing policies
Questions about state communications

50. We have discussed Test Administrator roles and responsibilities, the test schedule and testing times; tasks to complete before, during, and after testing; and how to find additional information specific to computer-based testing. This concludes the Administration Training for PARCC Computer-based Testing for Test Administrators.
Thank you for your help in administering the PARCC assessment!
More to come!!
Thank you!