1. Texas Woman’s University
Sole source and Emergency Purchases

2. Sole Source Purchase What is a Sole Source purchase?
A purchase of products or services that are ONLY available from one source
Justification is required for purchases greater than $10,000
What do you think a Sole Source purchase is?

3. Sole Source Justification/Approval Form
How to complete form
Enter Requisition Number
Line 1 enter total price (including freight)
Line 2 enter supplier name, manufacturer, and model number
Line 3 enter description of items or service and their purpose(s)

4. Sole Source Justification/Approval Form
How to complete form
Line 4 select the appropriate reason(s)

5. Sole Source Justification/Approval Form
How to complete form
Line 5 explain the uniqueness of the product or service
Line 6 enter all vendors contacted and why they cannot provide product or service. Be thorough.

6. Sole Source Justification/Approval Form
How to complete form
Form must be signed by Account Approver-by signing you are certifying the information is true and accurate

7. Emergency Purchase What is an Emergency Purchase?
An emergency is where financial or operational damage or risk of damage will occur if needs are not satisfied immediately
Regardless of dollar amount
These forms are not used for “rush” purchases
What do you think an emergency purchase is?

8. Justification for Emergency Purchase
How to complete form

9. Sole Source & Justification for Emergency Forms
Where can I find them?

10. Questions