1. Presentation by First Last name • 06.01.2012

2. Volunteer Appointment and Position Creation
Sub-group of the transition committee developed the proposal
Betty Quick, Linda Johnson, Rachel (Christiansen) Taube and myself
Three questions considered
Which volunteer positions should be appointed by IC?
Which types of positions need to be approved by IC for creation?
What financial implications are there for events, conferences and meetings?

3. IC Appointments Include:
IC standing/special committees
Any positions within the International President’s department
The NPC delegate
The Foundation chair
The FMC Board of Managers
Managing Directions, Sorority Directors and Regional Directors
IC would need to approve the creation of any new position within these categories as well.

4. Hiring Managers Appoint/Approve
Sorority Coordinators/Regional Coordinators
Advisors
Team Leads
Specialists
Consultants
Presentation Team
Megan Wick, Executive Director, will need to approve new position creation at this level of the organization. Hiring managers work with their supervisors to gain approval.

5. International Volunteer Appointment Process
IC no longer approves new role creation
New volunteer roles and job descriptions will be approved by the Exectuive Director
Moving forward RCs will be able to post openings for advisors.
HR will have a specialist dedicated to advisor recruitment
Hiring Manager notifies HR of open position by completing the volunteer job posting form on GammaPhiBeta.org
No changes
Position will be posted on GammaPhiBeta.org, with an application deadline of two weeks

6. International Volunteer Appointment Process
IC wil no longer review names before they are sent to the hiring manager
HR will no longer send an with the number of applicants to the hiring manager
HR will send all applications to the hiring manager along with any pertinent information
Who is scheduling the interviews or notifying candidates?
Hiring manager reviews candidates and provides list of candidates selected to proceed in the interview process to HR
No changes
Candidates not interviewed by the hiring manager will be notified by HR

7. International Volunteer Appointment Process
No changes
Hiring manager conducts interviews within two weeks of reviewing applications
IC approval is still needed
Director or IP President roles: Hiring manager selects candidate and offers the position contingent upon final vote by IC
No changes
Hiring manager notifies those she interviewed but didn’t select
IP will now call all mail votes
Once the candidate accepts the hiring manager notifies HR with an effect date and a final vote is initiated with IC.
Once the final vote is complete HR will inform the hiring manager to share the appointment announcement with selected candidates
No IC approval is needed
Non-director nor IP President roles: Hiring manager selects candidate, notifies HR and offers her the position
No changes
Hiring manager notifies those she interviewed but didn’t select
HR Specialist is responsible for notification
HR notifies the required parties to begin the volunteer onboarding process

8. Future Work Groups Three additional questions:
Workforce recognition practices
Jenna Chenow, Jaclyn Laviage, Teresa Tisserat and Mary Jo Silsby + others to be selected
Proposal to IC by May 2018
Limit to volunteer roles held at a given time
Megan Wick to be creating this group shortly
Proposal to IC by spring 2019 (or sooner) to coincide with new volunteer term ( )
Naming of volunteer positions
TBD

9. Questions to think about
How do these changes affect my role?
What questions or processes may have not been considered?
Given these changes, what information, resources or processes would help me do my role better?
What most excites me or is most meaningful to me about being part of the HR specialist team? Am I getting to do these things on a regular basis?