1. Barcode Scanners at the Point of Service
Coming School Year
By: Food and Nutrition Services

2. Barcode scanners will speed up the process of recording students meals at the register
No PIN number to remember for lunch
Elementary School students who attend schools who DO NOT participate in BIC must know their PIN number for breakfast
The current PIN pad device will remain on all serving lines to serve as a back up for students who do not have their meal card with them at time of service
Why barcode scanners?

3. Anticipated Implementation Schedule
Elementary Schools – 3-4 a week until completed (anticipated completion first of November)
Middle Schools – 3-4 a week completed by End of November
High Schools – completed by Winter break
Alternate Schools at this time will continue to use the PIN pad
Anticipated Implementation Schedule

4. Tentative Schedule School Proposed Scanner Install Date Kimball
Tuesday, August, 30, 2016
Lawrence
Wednesday, August 31, 2016
Galloway
Thursday, September 1, 2016
Floyd
Wednesday, September 7, 2016
Pirrung
Thursday, September 8, 2016
Motley
Friday, September 9, 2016
Beasley
Tuesday, September 13, 2016
Smith
Wednesday, September 14, 2016
Austin
Thursday, September 15, 2016
Tentative Schedule

5. Procedure for Elementary Campuses
Procedure for Elementary Campuses who do not participate in Breakfast in the Classroom
The teacher will pass out the Meal Cards before taking their class to the cafeteria (please do not pass the cards out to the students while in line in the cafeteria as this slows the line down)
Each student MUST swipe their own card (with the exception of special needs classes in which the teacher comes down to get their meal)
Once the student has scanned their card they will leave it with the cashier who will put it in the envelope and return them to the teachers box after lunch. Please make sure the first student in line has the envelope for the cards to be placed in.
Food and Nutrition Services will provide 1 plastic envelope, for each teacher at the beginning of the school year, for the cards to go back into at the end of the serving line.
IMPORTANT: Students who eat breakfast must know their PIN number for breakfast
Procedure for Elementary Campuses

6. Procedure for Breakfast in the Classroom Campuses
Procedure for Elementary Campuses who participate in Breakfast in the Classroom
Meal cards will be passed out for BOTH Breakfast and Lunch
The teacher will pass out the Meal Cards before taking their class to the cafeteria (please do not pass the cards out to the students while in line in the cafeteria as this slows the line down)
Each student MUST swipe their own card (with the exception of special needs classes in which the teacher comes down to get their meal)
Once the student has scanned their card they will
Breakfast: give their card to the cashier who will put it in the envelope and the teacher or last student in that class will take the envelope of cards back to the classroom
LUNCH: leave it with the cashier who will put it in the envelope and return them to the teachers box after lunch. Please make sure the first student in line has the envelope for the cards to be placed in.
Food and Nutrition Services will provide 1 plastic envelope, for each teacher at the beginning of the school year, for the cards to go back into at the end of the serving line.
Procedure for Breakfast in the Classroom Campuses

7. Middle, and High Schools
All Middle and High School campuses
Meal Cards will be distributed to the office at the Middle and High School campuses to be passed out to the students
The student will be responsible for keeping up with their card and using it at Breakfast and Lunch
If a student does not have their Meal Card they will be able to enter their PIN number on the PIN pad
Middle, and High Schools

8. Staff members who eat breakfast or lunch in the cafeteria will utilize the PIN pad to charge their meal/a la carte items
All Staff

9. A student/staff member can request a replacement card for a student at the Point of Sale
If a student/staff member requests a replacement card for a student and they find the card, please notify your campus MANAGER as soon as possible
The students will be provided the 1st initial card and 3 replacements free of charge
All replacement cards after that will be charged at $2.00 each
Replacement Cards

10. Elementary campuses – we will provide a plastic envelope at the beginning of the school year (once we’ve implemented the barcode scanners on your campus) for each teacher.
Other districts have campuses that purchase lanyards and/or plastic sleeves to put their Meal Cards in (The Food and Nutrition department will not provide lanyards and/or plastic sleeves)
Middle & High School Campuses
A student can take a picture of their Meal Card with their smart phone and hold it under the barcode scanner, the scanner will read the picture
Suggestions

11. If you have any questions, comments, concerns, or suggestions please contact the Food and Nutrition department
Donna Justiss – 7436
(off until mid July)
Mandy Young – 5515
Bette Mogg – 5514
Questions