1. Chapter 4
MS ACCESS
DATABASE

2. CLICK ON MICROSOFT GROUP
STEPS TO OPEN MS ACCESS
CLICK ON START BUTTON
CLICK ON ALL PROGRAM
CLICK ON MICROSOFT GROUP
CLICK ON MS-ACCESS 2007

3. CREATE A NEW BLANK DATABASE
CLICK ON BLANK DATABASE ICON
TYPE THE NAME OF FILE NAME BLOCK
CLICK ON CREATE ICON BUTTON

4. AFTER CREATE DATABASE FIRST
WINDOW SEE LOOK LIKE

5. CREAT TABLE USING BUILT IN
TEMPLATE
CLICK ON CREATE TAB
CLICK ON BUILT IN TEMPLATE
SELECT ANY BUILT IN TABLEF
FROM DROP DOWN MENU

6. CHANGE THE VIEW OF MS ACCESS
THERE ARE TWO TYPES OF VIEW IN
MS ACCESS
TABULAR VIEW
DESIGN VIEW

7. TO CREATE A TABLE USING DESIGN VIEW Steps to create a table using the
Design View are as follows
Step 1 Open the Database
Step 2 Go to Create tab in the Ribbon
And select the Table Design command
Step 3 After clicking at the Table Design
Command, a Design tab and a field entry
Area at middle with field property area
Will appear at bottom as shown in the
Figures left side.
Design Tab
Field area

8. Insert A Field
Steps to insert a field in a table are
As follows:
Steps 1 Select the field, before which
You want to insert a new field.
Step 2 To insert a new field, click at the
Insert Rows in the Design tab. OR
Right Click at the selected field and click
At the Insert Rows option from the
Context menu.
Step 3 A new field is added to the table
Design thus, you can enter field name,
Data type and description.

9. Delete A Field
Steps to Delete a field in a table are
As follows:
Steps 1 Select the field, that
You want to Delete.
Step 2 To Delete a field, click at the
Delete Rows in the Design tab. OR
Right Click at the selected field and click
At the Delete Rows option from the
Context menu.
Step 3 A new field is added to the table
Design thus, you can enter field name,
Data type and description.

11. You can change a field name By placing the cursor on the
Rename a Field
You can change a field name
By placing the cursor on the
Field, double click
On it and type the new name

13. Set Field as a Primary Key
Steps to assign field as a primary
Key are as follows:
Steps 1 Select the field that you
Want to set a primary key.
Steps 2 Click the Primary Key button
Button from Tools group
(Under the Design Tab)
Step 3 A Key icon indicate which field
Contains the primary key

14. Right click and select Primary Key
Remove a Primary Key
Steps to remove a primary key
Are as follows:
Steps 1 Click the field that has been
Assigned as a primary key.
Step 2 Click the Primary key button
From Tools group (Under Design Tab) Or
Right click and select Primary Key

15. Steps to Select Data Type
Step 1 Create Field Name
Step 2 Click on Data Type
Field and select data type