1. Department of Buildings
Annual
Inspection
Certification
(AIC)
Department of Buildings
Jacinta Wong
2016

2. Central Business District Sister Agencies New Installations
PARTICIPATION
Central Business District
Sister Agencies
New Installations
Other Mandated Buildings

3. Annual inspections conducted by independent third-party private inspectors with State of Illinois license
OVERVIEW

4. Compliance report submitted online.
Overview
Compliance report submitted online.
Owner can manage all of their devices from a single login.
Owner confirms list of equipment at property
Inspector confirms equipment specifics and condition.
Owner pays fees and prints Certificate of Compliance.
OVERVIEW

5. Requirement to pass inspections
New to AIC
Requirement to pass inspections
Quarterly deadlines
Extension certificates
Multiple device accounts
New website
WHAT’S NEW

6. COMPLIANCE REQUIREMENT
Currently, the requirement for AIC is that elevators are inspected each year
The new requirement is for compliance by the due date (i.e., elevators must pass inspection)
COMPLIANCE REQUIREMENT

7. Quarterly Deadline Dates
Currently, the deadline for inspections is the end of the calendar year.
From next year onwards, compliance will be required by the quarterly due date assigned to your building.
QUARTERLY DEADLINES

8. CONDITIONAL CERTIFICATES
Currently, any inspections requiring minor repairs is given a WIP status and issued a Conditional Certificate to post until re-inspection is passed.
AIC will no longer issue Conditional Certificates.
CONDITIONAL CERTIFICATES

9. EXTENSION CERTIFICATES
Can be requested if compliance is not possible before due date.
Certificate will grant property an additional 60 days past the original due date to come into compliance.
Additional fees will apply.
EXTENSION CERTIFICATES

10. MULTIPLE DEVICE ACCOUNTS
In the past, each building was restricted to one account.
As of new rollout, multiple accounts can be created to manage building devices.
MULTIPLE DEVICE ACCOUNTS

11. The AIC web portal has a new look.
New Website
The AIC web portal has a new look.
It’s now faster and more user-friendly.
Many new features added as a result of participant input.
Supported on Google Chrome, Internet Explorer (11+), Apple Safari (9.1.1+) and Mozilla Firefox (47+)
NEW WEBSITE

12. Account owner logs into website and verifies equipment.
Owner Process
Account owner logs into website and verifies equipment.
Owner assigns devices to contracted inspection company.
OWNER PROCESS

13. Inspection Process
Inspection company receives assignment and assigns specific Inspector to device(s).
Inspector inspects the assigned device(s) and enters results into AIC portal within 5 business days.
INSPECTION PROCESS

14. RESULTING PROCESS (PASSED)
If device complies:
Inspector certifies condition.
Owner pays AIC program fee through the website.
Owner downloads and prints Certificate.
Owner displays Certificate at device.
RESULTING PROCESS
(PASSED)

15. RESULTING PROCESS (FAILED - MINOR REPAIRS)
If device fails:
Inspector notifies owner of necessary repairs required for compliance.
Inspector reports that device failed
Owner contacts maintenance company to make necessary repairs.
Owner requests re-inspection to confirm compliance.
Inspector reports compliance if the inspection passes.
RESULTING PROCESS (FAILED - MINOR REPAIRS)

16. RESULTING PROCESS (FAILED -PERMIT REQUIRED)
If device fails:
Inspector notifies owner of necessary repairs for compliance.
Inspector reports that device failed
Owner contacts elevator company to pull necessary permits required for repairs.
Elevator Company contacts city inspectors to approve permit work.
When all repairs are completed and permits are finaled, re-inspection is conducted by inspection company.
Inspector reports that device passes.
Owner prints and displays Certificate of Compliance.
RESULTING PROCESS
(FAILED -PERMIT REQUIRED)

17. Modernization
Account holder hires licensed elevator contractor to pull modernization permit
Inspection company verifies the device that are under mod permit, inspecting any that are not under permit
Once devices are reported, fees are generated
Account holder pays fee
Account holder prints and displays Certificate at the device
Modernization permit needs to closed by city inspectors
MODERNIZATION

18. Decommission
Account holder hires licensed elevator contractor to pull the permit to decommission the device
City inspector verifies that elevator has been safely and properly decommissioned and final the permit
Account holder notifies AIC that device has been properly decommissioned and AIC removes device from account
DECOMMISSION

19. Out of Service OUT OF SERVICE
Account holders need to mark devices as Out of Service:
If device is not operational for 365 days of the year
Inspection company verifies that devices are out of service
Account holder then pays the AIC Fee
OUT OF SERVICE

20. Audits 2 types: Failing an Audit Randomly Selected from AIC buildings
For Cause
311 complaints
Failing an Audit
Can lead to enforcement actions
AUDITS

21. ENFORCEMENT - AIC Inspectors and Companies
AIC Inspectors and Inspection Companies
Any inspector or inspection company found to be in violation of the AIC rules may be penalized – disciplinary action may include but not limited to:
Enforcement action filed before Cook County Circuit Court
Expulsion from the AIC Program
Revocation of certification
Any other remedy provided by law
ENFORCEMENT - AIC Inspectors and Companies

22. ENFORCEMENT - Buildings
Administrative Hearing
Any properties not in compliance by the due date may be prosecuted.
Circuit Court
Any properties with equipment deemed to be dangerous and hazardous may be prosecuted.
ENFORCEMENT - Buildings

23. Questions, comments, and/or concerns?