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nd Vice Chair’s Report - May 2010

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1 802.11 2nd Vice Chair’s Report - May 2010
doc.: IEEE /0528r0 March 2010 nd Vice Chair’s Report - May 2010 Date: Authors: Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

2 Abstract Network Membership Attendance Documentation Reflectors
May 2006 doc.: IEEE /0528r0 March 2010 Abstract Network Membership Attendance Documentation Reflectors Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

3 IEEE NETWORK AT THIS SESSION
May 2006 doc.: IEEE /0528r0 March 2010 IEEE NETWORK AT THIS SESSION Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

4 IP and Virus Protect Enable DHCP
May 2006 doc.: IEEE /0528r0 March 2010 IP and Virus Protect Enable DHCP do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current Virus Protection installed, Firewall installed Microsoft security updates and turned on ! Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

5 Network - II Enable DHCP in the Netcard’s TCP/IP properties
May 2006 doc.: IEEE /0528r0 March 2010 Network - II Enable DHCP in the Netcard’s TCP/IP properties i.e. “Obtain IP Address Automatically” For SSID “VeriLAN” No WEP is being used. Be sure your WEP is disabled. For SSID “VeriLAN.1x” Use WPA or WPA2 with 802.1x TTLS or PEAP, MS-CHAP-V2 Validate server certificates, do not send domain login info, do not use computer name to authenticate. username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary) Help desk available: During regular IEEE 802 registration hours 8AM until 5PM Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

6 Membership March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

7 Member Status Graphic March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

8 Current Membership Status
May 2006 doc.: IEEE /0528r0 March 2010 Current Membership Status Status Number Aspirant 119 Potential Voter 37 Voter 257 Data as of Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

9 Voting member changes March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

10 Website membership list
May 2006 doc.: IEEE /0528r0 March 2010 Website membership list Go to or by “Membership List” link on Shows status and session number at which status changes, i.e. voter->non-voter, nearly-voter->aspirant Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

11 Ballots March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

12 Which Working Group Ballots Can I Vote On?
May 2006 doc.: IEEE /0528r0 March 2010 Which Working Group Ballots Can I Vote On? There are two types of Working Group letter ballot: Mandatory and Recirculation All voting members vote on Mandatory Ballots Check the voters’ list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt With each ballot we see some non-voting members attempt to vote Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series The voting pool is fixed for the lifetime of the series The list of voters in the pool is published with each ballot (link in the instructions) Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward With each ballot we see some who are not in the pool attempt to vote Summary: Check the voters’ list linked to in the instructions for each working group letter ballot to see if you can vote Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

13 Losing Voting Membership due to Ballots
May 2006 doc.: IEEE /0528r0 March 2010 Losing Voting Membership due to Ballots In , any member that responds to 4 out of 6 consecutive mandatory ballots is “deemed active” by the chair, and will not lose their voting membership Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

14 Provide comments in format required
May 2006 doc.: IEEE /0528r0 March 2010 Provide comments in format required The letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet). This allows the composite spreadsheet to be compiled without manual cut and paste. In each ballot, some members supply comments using the “single comment” feature of the tool Unfortunately we cannot disable this feature Notice - In future ballots these “single” comments may be marked invalid Occasionally, comments are supplied using the wrong template – i.e. an IEEE-SA sponsor ballot comment template. Always download the comment template from the instruction page. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

15 Secret NOT Use your 802.11 ID for voting
May 2006 doc.: IEEE /0528r0 March 2010 Use your ID for voting Secret The number used for electronic ballots is your secret voting ID – it is your badge number This number is assigned locally by It will never change, and will never be published I have sent you an with this number in it If you lose this number, ask me and I’ll send it again In each ballots several voters use the wrong ID NOT Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

16 Attendance March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

17 Session graphic Jan 2010 March 2010 16 Normal slots, 3 Extra slots
May 2006 doc.: IEEE /0528r0 March 2010 Session graphic Jan 2010 Register once 16 Normal slots, 3 Extra slots 75% attendance requires 12 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-10/0462r0 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

18 May 2006 doc.: IEEE /0528r0 March 2010 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working address do not remove your address from the account Use the address associated with that web account when registering attendance If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

19 Attendance Procedures
May 2006 doc.: IEEE /0528r0 March 2010 Attendance Procedures Prior to or during the session: (one time) Get a free Web Account if you don’t already have one. Keep your contact data in this area up to date. (one time) Register your Interest Areas in myProject if you haven’t done so already (it’s up to you to keep this updated as needed) During the session: (once per session) Register on Murphy (once per slot) Record attendance at a specific meeting. You will be asked for your affiliation the first time you attend a new task group. See backup slides for detailed procedure Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

20 May 2006 doc.: IEEE /0528r0 March 2010 Changing Affiliation The IMAT attendance system keeps a record of stated affiliation per group (task group / working group). The membership records are updated using this information after every session. If you change affiliation, you need to go to “MyProject” under “Manage Activities” and check/update all groups that you have attended in the past or declared an interest in so that they have the correct affiliation. Notifying the officers of a change is not sufficient, as any local changes to the membership records will get overwritten with data from MyProject after every session. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

21 Documentation March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

22 Local File Document Server information
May 2006 doc.: IEEE /0528r0 March 2010 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous) External Document Server Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

23 May 2006 doc.: IEEE /0528r0 March 2010 Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

24 Documentation Generally
May 2006 doc.: IEEE /0528r0 March 2010 Documentation Generally Document Numbers are obtained from the mentor web site Uploading Documents Can only be uploaded to the mentor web site Downloading Documents All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

25 Email Reflectors March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

26 May 2006 doc.: IEEE /0528r0 March 2010 Reflector Requests There is an reflector for the working group, plus one for each task group. Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter. To change your access, visit the reflector request page: Gathers information and sends an to Vice Chair If you change address – please let me know. I will perform a global change to the list servers. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

27 May 2006 doc.: IEEE /0528r0 March 2010 Reflector Caveats The LISTSERV system removes an entry from a reflector list if it gets repeated bounces. The WG officers (Jon Rosdahl) monitor these events and try and fix what we can. If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact me. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

28 Questions ? March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

29 Backup March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

30 Step 1: Get a free Web Account
May 2006 doc.: IEEE /0528r0 March 2010 Step 1: Get a free Web Account If you already have an IEEE Web Account you can skip to the next step Otherwise log onto and click on the link to get a Web Account Note that you must have an IEEE Web Account in order to get credit for any meetings you attend. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

31 Step 2: Set your myProject Interest Areas
May 2006 doc.: IEEE /0528r0 March 2010 Step 2: Set your myProject Interest Areas Go to and enter your Username (Web Account ID) and password to get into myProject If you have already selected your Interest Areas in myProject, you may skip this step; otherwise…. Select Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interest For each of these you will have to specify your affiliation Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

32 May 2006 doc.: IEEE /0528r0 March 2010 Step 3: Log onto IMAT Make sure you have an IEEE Web Account as described in Step 1 Make sure you’ve designated your myProject Interest Areas as described in Step 2 Log into IMAT using your IEEE Web Account username and password. The URL for the local server is: Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

33 Step 4a: Register Your Attendance
May 2006 doc.: IEEE /0528r0 March 2010 Step 4a: Register Your Attendance Select the WG or option from the home page. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

34 Step 4b: Select the Meeting
May 2006 doc.: IEEE /0528r0 March 2010 Step 4b: Select the Meeting Select the Day and Meeting you are attending and update the screen Note that you will only be able to click a single button in the active timeslot column for the current day Once updated, the column will turn green and your selection will be locked in. Selections may not be changed once the timeslot closes Repeat Step 4 for each distinct breakout you attend Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

35 Step 4b: Supply your Affiliation
May 2006 doc.: IEEE /0528r0 March 2010 Step 4b: Supply your Affiliation You must provide an affiliation in order to receive credit for your attendance and to record your presence for the minutes You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add. Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

36 Document server functionality changes
May 2006 doc.: IEEE /0528r0 March 2010 Document server functionality changes Administrator (i.e. WG Vice chair) can rename submissions on the server (title and/or affilitiation details) “Skip to DCN” was hard to use effectively It has been replaced by a “filter by DCN” box Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

37 Historic data March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

38 Mar 2010 No Changes in voting member numbers March 2010
Adrian Stephens, Intel Corporation

39 Jan 2010 March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

40 May 2006 doc.: IEEE /0528r0 March 2010 Voting member changes NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session We have to provide list of voting members to meeting organizers 14 days before the session Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

41 Current Membership Status
May 2006 doc.: IEEE /0528r0 March 2010 Current Membership Status Status Number Aspirant 99 Nearly Voter 13 Potential Voter 17 Voter 254 Data as of Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

42 Nov 2009 March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

43 May 2006 doc.: IEEE /0528r0 March 2010 Voting member changes NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session We have to provide list of voting members to meeting organizers 14 days before the session Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

44 Sept 2009 March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

45 May 2006 doc.: IEEE /0528r0 March 2010 Voting member changes NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session We have to provide list of voting members to meeting organizers 14 days before the session Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

46 Current Membership Status
May 2006 doc.: IEEE /0528r0 March 2010 Current Membership Status Status Number Aspirant 82 Nearly Voter 32 Potential Voter 15 Voter 250 Data as of Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

47 Fin March 2010 May 2006 doc.: IEEE 802.11-06/0528r0
Adrian Stephens, Intel Corporation Bruce Kraemer, Marvell

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