1. LUMBERJACK Academic Services
Presented by:
Meghan Shepherd, Academic Coordinator
Jared Bruggeman, Assoc Athletic Director
February 13, 2008

2. Academic Coordinators … roles/responsibilities
Coordinate, Conduct, and Track Study Hall, Mentoring, Attendance, Progress Reports
Assist in the Recruiting Process; official visits evaluations, meeting with recruits
Coordinate Admission materials for Prospective Student-athletes
Work with and educate academic advisors on campus to ensure athletes are getting properly advised
Counsel athletes regarding academics, career, personal issues
Assist the FAR and Assoc AD Compliance in the eligibility process
Be a liaison between coaches/student-athletes and all other departments on campus
Serve on campus committees – ACC, CARS, AOD, IAC
Prepare and teach EPS 199
Supervise Graduate Assistants
Oversee the Student-Athlete Advisory Committee (SAAC)
Manage all aspects of the CHAMPS/Life Skills Program
Each coordinator is responsible and needs to be available to approx 160 student-athletes and reports to approx coaches and 14 administrative staff to be of assistance regarding academics, administrative, personal tasks

3. Eligibility Committee … in Athletics
Members:
Jared, Wayne, Meghan, Pam, Asst. Compliance
Responsibilities:
Maintain and Distribute ESR reports
Determine initial eligibility and communicate issues unresolved
Gather information for NCAA Waivers being filed
Discuss individual issues and “hot topics”
Monitor continuing student-athlete’s eligibility
Not enrolled FT, short Satisfactory Progress, not paid SAF, etc

4. Initial Eligibility for Freshmen… Flow Chart
Eligibility committee certifies the SA eligible for financial aid; practice and competition
Eligibility Committee reviews NCAA EC Website for “qualifier” status
Complete Physical
Academics determines if SA is enrolled FT
Final Materials Submitted to NCAA EC; complete amateurism
Compliance to submit information to Financial Aid Office
AC’s submit application materials to the Admissions Office; SA is admitted
Complete NCAA Paperwork
Complete PROP 300
PSA applies to NAU through Academic Services

5. Initial Eligibility for Transfer Students… Flow Chart
NCAA EC status; complete amateurism
AC’s order an “eligibility evaluation” to be done by academic advisor (if applicable)
FAR and Eligibility Committee certifies student-athlete eligible to practice and compete
AC’s submit application materials to the Admissions office; SA is admitted
AC’s receive/submit Official transcripts to admissions
Admissions Credit evaluators post transfer credits on LOUIE
FAR orders “athletic transfer evaluation” from the registrar’s office
Proof of AA Degree (if applicable)
PSA applies to NAU through Academic Services
Financial Aid is notified and aid is disbursed
Athletic Tracers sent and received
Submit PROP 300 to registrar

6. Mid-Year Transfer Guidelines
Applicable to: 2-4 Non-Qualifiers, ONLY!
The PSA cannot do any of the following w/o verification of their AA Degree
Meet with coaches
Work out with team
Receive financial aid
ENROLL FULL-TIME (12+ units) at NAU
Once you enroll FT, your considered a “transfer”; if issues rise through eligibility process, may be forced to serve a year in residency
If a SA ends up not meeting transfer requirements, they can leave NAU and go somewhere else since they were never “triggered” as a transfer student

7. Mid Year Transfer Guidelines Cont’d …
Information needed for verification of AA degree if it is not posted on transcript:
Letter or containing the following information:
Name of Student
Degree they will receive
Month/Year degree will be posted
Statement confirming all requirements have been COMPLETED (not in progress) for degree
Letter or must come from the Registrar’s office; from Academic Advisor or Coach is not accepted
Letter/ addressed to Academic Coordinator, Jared, and Wayne

8. Continuing Eligibility … Flow Chart
AC’s verify major declaration and give list to all academic advisors of student-athletes in their college for degree progress evaluation
Fall Certification
Academic Advisors provide information to Athletics the first week of January
Academic Coordinators notify Academic Advisors of when we need the information by
AC’s follow up if there are discrepancies in information
Spring Certification
Academic Advisors provide information to Athletics
At Risks: before 1st summer session
Non At-risks: before 2nd summer session
FAR and AC’s review information certify eligibility and information is released
SAs need to see their academic advisors each semester to remove hold; make sure they are on track

9. EXAMPLE OF ELIGIBILITY SPREADSHEET

10. Quick Glance @ the Rules …
GPA (based on earned credits)
0-14 credits: 1.80
15-29 credits: 1.90
30+ credits: 2.0
Percent towards degree
Entering your 5th term: 40% (approx 48 credits)
Entering your 7th term: 60% (approx 72 credits)
Entering your 9th term: 80% (approx 96 credits)
**We keep SA’s at 15 units/semester so they meet/surpass requirements each term
Semester/Annual hours earned
6 credits each semester
18 credits each academic year (F, W, S)
24 credits FIRST calendar year (F, W, S, SS)
**First 4 terms, any credits count (can use 6 remedial credits)
**Starting 5th term, credits must be TOWARDS your declared degree

11. How to Make Eligibility a Smooth Process
Apply for admission through Athletics, not admissions
Have all official transcripts sent directly to Academic Coordinator
Track all materials sent so another one can be ordered right away if there is a delay
Make sure correct address is used
Coaches should monitor NCAA EC and ESR’s to be aware of missing documents
Tracers wont be requested until their status is determined so getting all materials in will speed up the process
All official transcripts must be complete with all credits/grades posted
Make sure your student-athletes are seeing their academic advisors on a semester basis to avoid degree progress issues
Make sure your student-athletes see an academic coordinator for changes to their schedule or major
Communicate with ACs regarding incoming student-athletes
Coaches should be aware of a PSA’s situation prior to arrival
Example: previous colleges attended, degrees awarded, academic history, qualifying status

12. How AC’s fit into the process …
Academic Coordinators …
Collect/Review all data/materials and do our best to communicate information promptly
Detect early issues/concerns before advisors inform us
Track the process for initial eligibility to make sure things are happening
consistently contact Academic Advisors asking for information regarding new requests or following up on incomplete current requests
If there are discrepancies, we need to correspond with Academic Advisors again to determine what the issue is
continually educate Academic Advisors about the rules/regulations, process, impact of inaccurate information

13. Advisor Training Sessions
Semester Training Sessions with AAC
Starting Spring 07, training sessions with the CARS
Training sessions for individual colleges
Advisor Training Manual
New “eligibility” spreadsheet created

14. Advancements …
Deadlines are being created and followed to allow for recovery time
Information is more accurate
As advisors become more familiar with “eligibility spreadsheet,” information will be provided faster
Spreadsheet is located on a secure server for “real-time” review of information
Checklist for Incomings has been created for initial eligibility

15. *Was emailed out last Spring* *Updated version will be emailed today*
EXAMPLE OF CHECKLIST
*Was ed out last Spring*
*Updated version will be ed today*

16. QUESTIONS???