1. IEPI Indicators Workshop
Sonoma County Junior College District
IEPI Indicators Workshop
November 28, 2016
Dr. Jane Saldaña-Talley, Vice President, SRJC Petaluma
Dr. KC Greaney, Director of Institutional Research, SRJC Petaluma

2. About Santa Rosa Junior College (SRJC)
Multi-site, single college district founded in 1918
Nearly 40,000 students enrolled annually, producing 19,000 FTES
Approximately 3,000 employees
One President/Superintendent, Five Vice Presidents
District-wide shared governance Institutional Planning Council

3. Institutional Planning Council (IPC)
IPC is the Sonoma County Junior College District’s central coordinating body responsible for the integration of planning activities and pursuit of institutional effectiveness
Shared Governance Committee, including:
All Vice Presidents
Academic and Classified Senate Presidents (co-chaired by Academic Senate President)
Representatives from faculty, classified staff, and the student government
Ex officio members: President/Superintendent, Director of Institutional Research, union representatives, and a member of the Board of Trustees
In collaboration with Academic Senate and other shared governance bodies, IPC:
Initiates and leads the collaborative process of creating, modifying, and reviewing the SCJCD vision, mission, and values, strategic planning process, and establishment of student success and achievement benchmarks
Annually reviews, affirms, and monitors progress toward achieving the SCJCD Strategic Plan goals and objectives and pursuit of institutional excellence
Leads a college-wide annual review of institutional and student outcomes data, and prioritization of action goals for the upcoming year
Oversees the evaluation, continuous quality improvement and outcomes of SRJC’s annual Program and Resource Planning Process (PRPP)

4. SRJC’s Approach: Inclusive
IPC has been responsible for setting targets for:
SRJC Strategic Plan Scorecard
ACCJC Annual Report
IEPI Framework Indicators
IPC is a multi-constituency, participatory governance council, and representatives are charged with keeping their constituencies informed
Wherever possible, IPC has integrated (standardized) the measures for goal setting
This year, IPC is working with SRJC’s Student Success and Equity Committee and Basic Skills Committee to collaborate on goal setting

5. SRJC’s Approach: Connection to Planning
Department
Strategic Plan Goals (non-numeric) are linked to program plans and resource requests via SRJC’s annual Program & Resource Planning Process – IEPI is not directly integrated at this level, although Academic departments are provided Successful Course Completion and GPA data broken down by student equity categories
College-wide
Through the Strategic Plan Core Indicators, IEPI Goals are aligned with college-wide goals where possible, and the plan this year is to integrate goal setting at all levels (programmatic to College/Districtwide) to ensure organizational continuity and effort
Strategic Plan Initiatives
IPC developed a crosswalk which allows visual comparison and identification of gaps, and IPC has begun meeting with the Basic Skills and Student Success and Equity Committees to dialogue about how targets and goals can be coordinated, integrated, and pull the College in the same direction as the Strategic Plan Core Indicators, ACCJC Annual Report targets, and IEPI goals

6. SRJC’s Approach: Setting Numeric Goals

7. SRJC’s Approach: Setting Numeric Goals
Not an exact science, but we need to use data and information we have to set thoughtful, intentional goals
General Considerations:
If we set a higher (aspirational) goal, what are we going to do differently to bring about that improvement? If we do business as usual we cannot expect the outcome to change.
If we see a change in our historical rates over time, to what can we attribute that change? It is difficult to establish causality.
Therefore we need a thoughtful, inclusive dialogue to include programs that might implement the change that could inform the setting of aspirational targets

8. SRJC’s Approach: Setting Numeric Goals
Confer with program experts
Budget Advisory Committee recommends fiscal and audit goals to IPC
Accreditation Liaison Officer collaborates with IPC, which sets Accreditation Goals and ACCJC Annual Report Targets
Some goals lend themselves to aspirational targets…
Student Outcomes: what would our completion rate goal be if we cut our student equity achievement gaps by 50%? What about our remedial progress rate – what would that look like if we reduced achievement gaps?
…and some do not
Successful Course Completion Rate: Extremely stable over time, likely due to instructor grading patterns – discussion about setting an aspirational goal at SRJC caused faculty to balk, claiming it could result in grade inflation

9. SRJC’s Approach: Setting Numeric Goals
Goal setting can be political, at least at SRJC
Academic Affairs and Student Services can be in silos
Multi site considerations, including the lack of a resource allocation model
Resistance by various departments
Union concerns
Follow Up underscores the importance of the goals, and the goal setting process
Annual review of Strategic Plan Scorecard Data
IPC evaluation of Strategic Plan implementation
Presented to the Board of Trustees
Planning Summits

10. SRJC’s Approach: Timeline
Date
Group
Action
June 15
Submit IEPI Goals
June – 2nd Tuesday
Board of Trustees
Approval of Goals
May
Academic Senate
Review Goals*
April/May
IPC/SE/SSSP/BSI
Collaboratively Establish Goals
April
Information
March
IPC
Initiate Annual Goal Setting Discussions
February
Review of ACCJC Annual Report
January
Information and Discussion
December
Alignment of Goals Framework: IEPI, Strategic Plan, Student Equity, Student Success, Basic Skills
*If invited, informational presentations provided to Classified Senate, Student Senate, and other groups