What’s New – Shipments, Receipts & Invoices

What’s New – Shipments, Receipts & Invoices
Comparison of cMRP/GSCP and the New SCP-Raytheon July 2012

Shipments, Receipts and Invoices – What’s the Same
Process steps to create a shipment or invoice Searching for shipments, receipts or invoices Access from My Workspace General layout of the documents – header and line level sections Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Shipments Against ‘Receivable’ Goods
Only items from a purchase order that are marked as ‘receivable’ can be included in a shipment. When an order is being used to create an ASN, the non-receivable items cannot be selected. Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Save a ‘Draft Shipment’ Version
If you need extra time to enter more data on the ASN before it goes to the buyer, use the ‘Save’ button to create a draft version of the ASN Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Locate and Publish Draft ASNs
To go back to a saved draft of an ASN, use the ‘Draft Search’ workflow under Shipments When completed, use the Publish button to send the ASN to the buyer Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

FYI: ‘Shipper’ Role for Suppliers
SCP-Raytheon offers a shipper role that allows a Supplier Admin to assign users this role The Shipper role can still access all of the workflows and data in the system – but with ‘view-only’ access Shippers can search, view, create and print ASNs Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Goods Receipts Raytheon has the option to send goods receipts through SCP Receipts in SCP can be viewed, but no action is taken Received - Receipts are loaded into SCP in a ‘Received’ state Cancelled - A buyer can send in a cancellation of a receipt, which changes it to a ‘Cancelled’ state Archived - A receipt will automatically move to an ‘Archived’ state in SCP if it has not been modified in 120 days. Goods Receipts 1 Goods Receipts are documents that are loaded into SCP by Rolls-Royce Marine to advise you when they have received the goods that you have shipped to them. These are documents that are for information only, you are not expected to take any action on them. Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Goods Receipt – Order Details
The received quantity is displayed on the PO at the ‘line’ level and at the ‘schedule line’ level. Note: Transition to “Completed” for an order schedule line comes from a POC sent from Raytheon (it does not auto-transition like in cMRP). Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Received Date and Qty on PO
Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

‘Receipt Info’ Tab on PO

Order Details Page – Check for Invoices
Searching for Orders to Invoice 4 Note that we have accessed the Invoice Info tab on this order and we can see there are no invoice lines associated with it. This means we can go ahead and generate an invoice for this PO. Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Create Invoice from Order Details Page
Searching for Orders to Invoice 5 Back on the Order Details tab we can proceed to create an invoice for this order by selecting the lines we want to create the invoice for and clicking Create Invoice. Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Payment Status Buyer has several options to respond to an invoice
SCP-Raytheon supports details on why an invoice was rejected or how and when it was paid The invoice and invoice status are a single workflow in SCP-Raytheon Note: Buyers will still use the invoice status standard inbound files State Definition Sent Supplier created the Invoice line In Process Buyer acknowledges receipt of the Invoice Approved Buyer notifies Supplier that the Invoice is approved for payment Paid Buyer lets Supplier know a payment was made for the Invoice Line Rejected Buyer indicates that an Invoice was rejected for payment, and provides details on why it was rejected Cancelled Supplier cancels the Invoice Line Archived Invoice has not been modified for a designated period of time Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Viewing Payment Status
A supplier can quickly view what has been paid or rejected from the dashboard or ‘Invoice Summary’ page Multiple date ranges can be applied to filter down search results Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Create Service Invoice
If an order should use service invoices, it will show the Create Service Invoice button on the Order Details Page. Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

Create Service Invoice - Workflow

‘Create Service Invoice’ Form - Header

‘Create Service Invoice’ Form – Line Items

Modify the Service Invoice

Send the Service Invoice to the Buyer

After Service Invoice Is Sent

Invoices by Status on My Workspace
The Invoice Summary box can be seen on My Workspace which shows the number of invoice lines in the various states that they can exist in. Clicking on any of the non-zero numbers in the Total column will allow you to drill down into the individual invoice lines. To create an invoice, you need to identify the order for which you would like to create it. You can do this in a number of ways. The first is by searching for a specific order. Copyright 2012 Exostar LLC. All Rights Reserved Proprietary and Confidential

What’s New – Shipments, Receipts & Invoices

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What’s New – Shipments, Receipts & Invoices

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