Riding the Wave of Innovation

Riding the Wave of Innovation
alio Payroll Did You Know Dan Bielski Sr. Business Analyst/Quality Assurance

Agenda Employee Inquiry Main Screen-HI_MAIN.FMX
Employee Selection-HESEL01A.FMX Calculation Inquiry-HCINQ01A.FMX Labor Distribution Edit List-HPDIS11A.REP Pays History Change-HHPAY02A.FMX Account History Change By Date Range-HHUTL09A.FMX Change Check Information-HHUTL01A.FMX Mass Change Check History Information-HHUTL01B.FMX Change Payroll Check Range-HHUTL05A.FMX Default Year-FSGEN01A.FMX Default Year-HSGEN01A.FMX Changing Default Year & Default Contract Year Federal Reporting in alio for Payroll session

Employee Inquiry Main Screen-HI_MAIN.FMX

Distributions

Distributions Sort by Account Number

Distributions Sort by Description

Distributions Drill down for details to list employee distribution groups containing the account by double-clicking on the account number or the description.

Distributions Double-click to sort by Employee No or Employee Name or Percent or Distribution Group. Examples listed below.

Distributions Double-click on Employee No or Employee Name on a specific record to access Employee Master-HMEMP01A.FMX and its associated GO Menu.

Employee Master-HMEMP01A.FMX

Deductions and Benefits

Deductions and Benefits Sort by Ded/Ben Code

Deductions and Benefits Sort by Ded/Ben Description

Deductions and Benefits Drill down for details listing employees having the ded/ben by double-clicking on the ded/ben code or the ded/ben code description.

Deductions and Benefits Double-click to sort by Employee No or Employee Name or Ded/Ben Amount or Ded/Ben Percent or Start Date or End Date. Example listed below. Filter by Active Employees Only and/or Effective Date

Deductions and Benefits Ded/Ben Amount and Ded/Ben Percent are listed from the largest amount or percent listed to the smallest. Start Date and End Date are listed from the earliest date listed to the most recent date.

Deductions and Benefits Double-click on Employee No or Employee Name on a specific record to access Employee Master-HMEMP01A.FMX and its associated GO Menu.

Employee Master-HMEMP01A.FMX

Jobs

Jobs Sort by Job Code or Job Code Description Drill down on a specific job code or a job code description listing employees in the job

Jobs Result of drilling down on a specific job code or a job code description listed below Sort by Employee No or Employee Name or Location or Location Name or Start Date or End Date or Contract Year Filter by Active Employees Only; Effective Date; Primary Job Flag; and/or Contract Year The more filters the less results displayed.

Jobs Double-click on Employee No or Employee Name or Location or Location Name on a specific record to access Employee Master- HMEMP01A.FMX and its associated GO Menu.

Locations

Locations Sort by Location or Location Name Drill down on a specific location or a location name description listing employees in the location

Locations Result of drilling down on a specific location or a location name description listed below Sort by Employee No or Employee Name Filter to list only active employees

Jobs Double-click on Employee No or Employee Name on a specific record to access Employee Master-HMEMP01A.FMX and its associated GO Menu.

Positions

Positions Sort by Position No or Year or Position Description Drill down on a specific position no or a position description listing employees in the position

Positions Result of drilling down on a specific position no or a position description listed below Sort by Employee No or Employee Name or Assignment or Assignment Description or Contract Year or Start Date or End Date or FTE Filter to list only active employees or by effective date or by contract year

Positions Double-click on Employee No or Employee Name on a specific record to access Employee Master-HMEMP01A.FMX and its associated GO Menu.

Employee Selection-HESEL01A.FMX

Filters Employment Status Active Inactive Terminated All Location Specific Location Category Group Specific Group Year Specific Year Empty – All Years

Sort Options

Go Menu Make a selection from the Go Menu LOV Double click on an employee number

Result of selecting Jobs & Pays from the Go Menu

Calculation Inquiry-HCINQ01A.FMX
Drill down by double clicking on an Employee No or Per or Check Date

Checks tab: Drill down by double clicking on a Pay Rate

Drilling down on a Pay Rate provides information about the job and pay record(s) paid in payroll

Checks tab: Drill down by double clicking on a Ded Ben Code

Drilling down on a Ded Ben Code provides information about the ded/ben codes included in payroll

Payroll History-HHINQ01A.FMX
Drill down by double clicking on a Check Key or Per or Check Date or an Employee No

Checks tab: Drill down by double clicking on a Pay Rate

Drilling down on a Pay Rate provides information about the job and pay record(s) paid in payroll

Checks tab: Drill down by double clicking on a Ded Ben Code

Drilling down on a Ded Ben Code provides information about the ded/ben codes included in payroll

Labor Distribution Edit List-HPDIS11A.REP
Profile: INCLUDE_CALC_LABOR_DISTRIBUTION = Y

Run the report immediately after Pay Calc and prior to printing checks and advices. Verify accounts and distributions. Check the last page of the report for errors which must be corrected. Rerun Pay Calc if any modifications and/or corrections were made in the previous steps. Then rerun the Labor Distribution Edit List in order to verify modifications and/or corrections. Once satisfied with results listed on the report continue with payroll processing (printing checks and advices). *Note…this report does NOT update labor distribution. It is merely a tool enabling you to modify or apply corrections up front. The analogy is… “An ounce of prevention is worth a pound of cure.”

Pays History Change-HHPAY02A.FMX

Pays History Change-HHPAY02A.FMX
Use this utility to modify data after payroll update is complete. For example… Distribution Group – Labor Distribution-HPDIS01A.REP is run with Report Only = Yes and there are invalid account errors due to an incorrect employee distribution group tied to the pay record. Change the Distribution Group and rerun the labor report. Retirement – after running retirement reports it is determined that retirement needs to be modified or populated. Ret Units – after running retirement reports it is determined that Days or Hours needs to be changed.

Account History Change By Date Range-HHUTL09A.FMX

Account History Change By Date Range-HHUTL09A.FMX
Date Range – Check Date range Select Account Mask – used to select specific accounts that need to be changed. ?-mark logic is allowed to select multiple accounts. New Account Mask – used to populate New Account Number which can then be manually modified using its LOV. ?-mark logic is allowed. You can also add additional new accounts if necessary using:

Check History Inquiry-HHINQ02B.FMX
The two hi-lighted accounts were posted to FAS however are not correct and need to be corrected.

Account History Change By Date Range-HHUTL09A.FMX Load Step
The two hi-lighted accounts were posted to FAS however are not correct and need to be corrected.

Account History Change By Date Range-HHUTL09A.FMX Load Step
Clear the New Account Number and use the LOV to select the correct account.

Account History Change By Date Range-HHUTL09A.FMX Validate Step
Select the accounts to be processed. Debits and Credits must be in balance (if amounts were changed).

Account History Change By Date Range-HHUTL09A.FMX Process Step
Process the account(s) change.

Account History Change By Date Range-HHUTL09A.FMX Process Step
This report is automatically created.

Account History Change By Date Range-HHUTL09A.FMX Print Step

The four hi-lighted accounts represent adjustments and need to be posted to FAS by running Labor Distribution Post to Adjusting Journals-HPDIS02A.FMX.

Labor Distribution Post to Adjusting Journals-HPDIS02A.FMX

The four hi-lighted accounts representing adjustments are now posted to FAS.

Change Check Information-HHUTL01A.FMX
Changes are applied to one specific check or advice for an employee in hrs.check_history

Prior to making changes.

hrs.check_history

Changes made… Manually Update Bank Master: Next Check No

hrs.check_history

Mass Change Check History Information-HHUTL01B.FMX
Changes can be applied to a range of checks or advices for an employee or a group of employees in hrs.check_history

Change Payroll Check Range-HHUTL05A.FMX
Use to change the check or advice numbers for a range of checks or advices. The following tables are updated: HRS.PAYS_HISTORY HRS.DED_BENS_HISTORY HRS.DIRECT_DEPOSIT_HISTORY HRS.ACCOUNT_HISTORY HRS.AMOUNTS_HISTORY HRS.CHECK_HISTORY

Default Year-FSGEN01A.FMX
Use to change the Default Year.

Default Year-HSGEN01A.FMX
Use to change the Default Contract Year.

Changing Default Year & Contract Year Result
Result displayed when changing User Roles or signing off/on.

Changing Default Year & Contract Year Result
Default Year & Default Contract Year at the user level.

Federal Reporting in alio for Payroll
Join the Federal Reporting session on Wednesday from 12:45 – 1:45 for more information on these reports: IRS-941-HE94101A.FMX EEO5 – Equal Employment Opportunity District Report-HEEEO01S.FMX EEO4 – Equal Employment Opportunity County Report-HEEEO01A.FMX Unemployment Report and File-HEUNE05A.FMX Multiple Worksite Report-HHUNE05A.REP Bureau of Labor Statistics Report (BLS-790)-HHBLS01A.FMX E-6 Annual Survey of Public Employment and Payroll for School Systems-HHE6R01A.REP

Additional Training If you are interested in other alio WebEx group training sessions, you can view a list of sessions currently available at: If you prefer one-on-one training, please contact your alio support provider directly for cost and scheduling information. If you have any questions or concerns, please contact alio support at or by direct to

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Riding the Wave of Innovation

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