1. Corporate FP&A PBCS FAB (Forecast/Ad Hoc/budget) training
September 2017

2. Presentation Outline Important CY18 Budget Deadlines
Changes to Corporate Forecast & Budgeting in CY18
Refresher on PBCS
PBCS features, tips, guides
Smart View / Ad Hoc Exercises & Templates

3. Distinction Between Corporate PBCS & Division Systems
Corporate Systems
Systems managed and used for the requirements of PCC Corporate
Corporate Instance of PBCS
Corporate Instance of ORACLE
Division Systems
Systems managed and used for the requirements of Divisions
Division Instance of PBCS
Division Instance of ORACLE
Hyperion Planning
Hyperion Financial Mgmt.
Hyperion Data Quality Mgmt.
Etc. ….
Corporate systems were designed and implemented to meet the requirements of Corporate PCC

4. 2018 Budget Deadlines R1 – Monday, November, 13 2017
CFO Review – Week of November 27, 2017
CEO Review - Week of December 4, 2017
R2 – February 2, 2018 (last business day of fiscal January)

5. CY2018 PBCS Data Collection Format Change
Current Corporate Budget & Forecast process calls for 36 months (15 months + 7 Quarters)
36 Months Total M1 M2 M3 M4 M5 M6 M7 M8 M9
M10
M11
M12
M13
M14
M15
Qtr 1
Qtr 2
Qtr 3
Qtr 4
Qtr 5
Qtr 6
Qtr 7

6. PBCS Data Collection Format
New CY18 Corporate Budget & Forecast process will call for the same 36 months, except now in straight 36 month format (no quarters)
Change starts for Forecast on CY18 January
Change starts for Budget immediately M1 M2 M3 M4 M5 M6 M7 M8 M9
M10
M11
M12
M13
M14
M15
36 Months Total
M16
M17
M18
M31
M32
M33
M34
M35
M36
……….
May want to note that we typically do not review performance based on months at Corporate, but rather quarters

7. PBCS Time Balance Property
If you do not budget or forecast by month, you can submit data to PBCS in Quarters.
Account property in PBCS is set to “spread” and will automatically spread data submitted to quarters evenly across the three months
This “spread” method works in both WebView & Smart View
Ask for audience feedback here about the form design. Will 36 straight months be OK, or do we need to redesign as quarters.

8. PBCS Time Balance Property

9. PBCS Time Balance Property

10. Additional Changes to PBCS Forecast Process (CY18)
Depreciation & Amortization will be split in the forecast
Instead of D&A as one number, we will ask for the two figures separately
Reminder: Amortization includes Net change to Contract Accounting balances
Will be asking for Sales, SG&A, & COGS
EBIT will be calculated from Sales, SG&A, & COGS inputs
As opposed to the current Sales & EBIT format
Above changes will align requirements for Budget & Forecast data
Starting in CY18, Budget & Forecast will ask for the same time periods and same accounts
Changes should make data requests more consistent and easier for users
Make sure to speak on the benefits for audience

11. PBCS Overview
PBCS is our system of record for projections, estimates, forecasts, certain historical actual data (e.g. headcount and customer sales), and historical non-GAAP data
PBCS is intended to be used by PCC divisions to create, analyze, and formalize the following data to corporate management:
Monthly Forecast (i.e. sales and EBIT, balance sheet and cash flow, delinquencies, and headcount)
Quarterly, Annual, and Other Reporting (e.g. sales by market and destination, sales and EBIT by customer, backlog)
Annual Budget
See the ‘PBCS Data Entry Guidelines’ document for data collected and the ‘PCC Closing Schedule’ for data collection timing
Oracle is our system of record for financial reporting of actual data
Oracle data is manually loaded into PBCS by Corp. IT during the monthly close process
Data loads are completed before 10am PST starting on day 3 of close
Oracle data obtained from PBCS does not replace existing Oracle data utilized in the completion of Financial Reporting (i.e. still need controls to verify data agrees to the Oracle trial balance)

12. PBCS Overview
Good place to tell anecdotal story on when someone inquired about SG&A forecasts within PBCS

13. Corporate FP&A Resources
Corporate FP&A department PCC Portal site
Academy in PBCS application

14. PBCS Access PBCS access is determined primarily at the division level
Corporate IT Help Desk Ticket (PCC Portal) is required for new users and existing user access changes
PBCS PC link:
Server: US 2 (Commercial)
Domain ID: a423340
Log-in Using “Company Sign In” option
Select “Oracle Enterprise Performance Management”
Mobile device accessibility is available for PBCS

15. PBCS Access: What if You Forgot How to Get to PBCS?
Go to the Corporate FP&A Portal Page
Google it

16. PBCS Smart View
Smart View provides an interface (i.e. an add-in) to access PBCS through the familiarity and flexibility of Microsoft Excel
Access to task lists and data entry forms which mirror Web-View tasks and forms
Ad hoc analysis available through Smart View
‘PBCS Smart View Guidelines’ document
Includes required steps for set-up and settings, as well as navigation instructions
PCC Corporate cannot support configuration and maintenance of the PBCS Smart View add-in (contact local or division IT for assistance with add-in set-up)
Touch on the idea that these forms were originally conceived as “starting points” where more advanced users could modify with Smart View/Ad Hoc

17. 11 Mandatory Dimensions Dimensions (11) Scenario Entity Account Year
Period
Data Type
Plan Year
Version
Currency
Intco
Class
May want to note that if users division gets their own PBCS instance, their dimensions may look slightly different, but will also share many similarities

18. The 5 Important Dimensions
Of the 11 mandatory dimensions, and in most circumstances, you only need to consider the below 5 dimensions:
Scenario
What Scenario are you looking for? Forecast? Budget? Actuals?
Entity
Account
Year
Period

19. Default Values For Other 6 Dimensions
In most circumstances, you can use the default values for the 6 non-critical dimensions
Plan Year = Planning cycle
E.g., current budget is “Plan_2018” while the remaining forecasts through Dec. are “Plan_2017”
Version = “Working”
Currency = “USD”
Intco = “NO_INTCO”
Unless retrieving Sales by Customer
Class = “NO_CLASS”
Unless retrieving Sales by Market, Destination, Location, etc.
Data Type
For submitting data, Data Type will always be “Input”
Can view data at “Input” or “ALL_SRC”

20. Examples of Reports Made with Smart View/Ad Hoc
Quarter over Quarter Inventory Report
Year over Year Customer Report

21. Ad Hoc Exercises Scenario #1
You’re in the process of assembling your budget and would like to review your recent forecast submissions for comparison, how would you do this?
Scenario #2
You want to compare trends in your forecast over the course of the year, how would you do this?