1. Student Financials
Charges and Payments

2. Welcome to…Charges and Payments

3. Objectives Upon completion of this module, you will be able to:
Post individual student transactions
Reverse individual transactions
Post group transactions
Reverse group transactions

4. Activities To enable you to do this, you will:
Practice navigating through the Student Financials menus
Learn about Account Types, Item Types, and Group Types
Post a student charge and payment
Reverse a charge and a payment
Create and post a group transaction

5. Manual Posting Most transactions are automatically posted.
You will occasionally need to input transactions manually.
You may also need to reverse transactions.

6. No need to memorize these!
Account Type
A group of similar transactions.
No need to memorize these!
Conversion
Dining
General Fees
Housing
Miscellaneous Fees
Payment Plan
Third Party Contract
Tuition

7. Item Type
A specific transaction, such as a charge, payment, refund, waiver, etc.
All transactions in CS are recorded using Item Types.
Credit card payments
Materials fees
Tuition charges
Financial aid

8. Let’s Take a Look

9. Scenario One Reggie Redbird sends us a check.
Post a $50 check payment to Reggie’s account.

10. Charge Priority List Charge priority helps determine two things:
What charges a payment is eligible to pay.
The order in which charges are paid.
Every payment that you post will automatically follow the charge priority list.
Never change the charge priority.

11. CASH Charge Priority All charges Eligible charges Order of payment
Converted charges
Short term loans
Housing and dining
Base tuition
Course and class fees
Insurance
Mandatory fees
Library charges
Miscellaneous fees
Payment plan charges
Collection charges
Third party contract charges

12. Scenario Two Reggie Redbird’s check is returned.
Reverse the $50 check payment.

13. Scenario Three Reggie Redbird check is returned.
Post a $25 NSF charge to Reggie’s account.

14. Group Posting
Allows you to post multiple transactions with the same account type.
Automatically checks to see if the group is properly balanced.
Two step process
Create the group.
Post the group.

15. Scenario Four Three students use Illinois E-Pay.
Post three $50 payments using a group post.

16. Financial Aid
Group Posting is also used to post financial aid to student’s account.
The Office of Financial Aid must disburse the funds first.
Student Financials actually runs the posting process.

17. Questions?

18. Let’s try it

19. User Name Student Name cstrn01 Brooke Student Financials Charges 01
Brad Student Financials Charges 02
cstrn03
Blanche Student Financials Charges 03
cstrn04
Booker Student Financials Charges 04
cstrn05
Bjork Student Financials Charges 05
cstrn06
Byron Student Financials Charges 06
cstrn07
Beyonce Student Financials Charges 07
cstrn08
Bruno Student Financials Charges 08
cstrn09
Brielle Student Financials Charges 09
cstrn10
Beckett Student Financials Charges 10
cstrn11
Bevin Student Financials Charges 11
cstrn12
Bishop Student Financials Charges 12
cstrn13
Beverly Student Financials Charges 13

20. Instructional Support
Remember
Account Type is a group of similar transactions.
Campus Recreation
Arena
Campus Enhancement
Bone Student Center
Athletic & Service
Health Services
Student Insurance
Activity
Student-to-Student
Grant-in-Aid
Instructional Support
Outreach
General Fees

21. Remember Every transaction is recorded using Item Types.
Credit card payment
ART materials fee
Undergrad tuition
National Guard FA

22. Remember
Use Post Student Transaction to input single transactions.

23. Remember
Group Processing has two steps: create and post.

24. Remember
Use Group Processing to post financial aid.

25. Remember
All transactions – single and group – can be reversed.

26. Questions?